UNKNOWN

FEED

Structure, draft, and negotiate customer, supplier, technology, and strategic partnership agreements, personally leading high-stakes negotiations and establishing efficient processes for routine agreements, while balancing commercial objectives with appropriate protections. Help leadership anticipate and address legal implications of new products, markets, and business models, including laboratory and clinical regulation, data privacy, cross-border movement of biological materials, export controls, and other relevant requirements.

Plasmidsaurus

General Counsel

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Paid parental leave for all full time employees including 12 weeks paid parental leave for the birthing mother and 6 weeks paid parental leave for the non-birthing parent. The actual offer, reflecting the total compensation package & benefits, will be at the company's sole discretion, and determined by factors including but not limited to years of experience, job level, geographic location, and other relevant business considerations.

YEAR

Lunar Energy Inc

Executive Assistant C-Suite

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This portfolio includes the Upwork Marketplace, which connects businesses with on-demand access to highly skilled talent across the globe, and Lifted, which provides a purpose-built solution for enterprise organizations to source, contract, manage, and pay talent across the full spectrum of contingent work. With access to professionals spanning more than 10,000 skills across AI & machine learning, software development, sales & marketing, customer support, finance & accounting, and more, the Upwork family of companies enables businesses of all sizes to scale, innovate, and transform their workforces for the age of AI and beyond.

Upwork

Executive Assistant, Office Of The CEO

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High-Level Executive Support & Strategic Operations: Serve as the primary operational anchor and trusted gatekeeper for the Lab Director, carefully managing high-volume, cross-channel communications with internal teams, external partners, and key stakeholders. Minimum 8–10 years of dedicated executive support experience partnering with C-suite executives, senior leaders, founders, or high-level academic/scientific lab directors in a fast-paced, high-stakes environment.

Institute of Foundation Models

Executive Assistant

Partner with the finance lead and Levi's Global Brand leadership team on operational items such as managing budgets, tracking expenditures and managing approvals. From event support to meeting coordination and project management, no task is too big or too small for this assistant who handles changing priorities with ease.

Levi Strauss & Co

Executive Assistant, Global Levi''''s Brand

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Going well beyond traditional administrative support, you will manage complex workflows, drive operational efficiency through modern tools-including artificial intelligence-and actively contribute to business development efforts, ensuring the legal function operates as a strategic business partner.

Ropes & Gray LLP

Legal Executive Assistant

2 to 5 years of experience in executive operations, business operations, executive support, a founder's office, consulting, banking, or another high-output generalist role. Strong organization, judgment, clear communication, discretion, and follow-through, with the ability to independently turn ambiguous problems into practical plans.

Clera

Among our founding team, we have world-class competitive programmers, former founders, and leaders from companies at the cutting edge of AI including Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro. This role is based on-site and requires someone who thrives in a fast-paced, high-growth environment and can juggle competing priorities across multiple executives without dropping a thread.

Cognition Labs

Executive Assistant, Sales Leadership

The Matter Compiler is aimed at micro-machines: motors and gears the size of a grain of sand, robots small enough to work inside the body, cooling built directly into the chips that run AI, and the many devices like them that have been waiting on a way to build them. Its first product is PrimeSwitch, an electromechanical power relay the size of a button battery that carries 150 amps continuous current and opens in 50 microseconds, about a thousand times faster than a conventional contactor.

Atomic Machines Inc

Furthermore, this digital platform is fully programmable in the way 3D printing is digital-but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods.

Executive Assistant, Founding Team

Headquartered in Silicon Valley, California, Archer is a leader in the next-gen aerospace sector building an end-to-end advanced air mobility platform that delivers air taxis, unmanned aircraft systems ("UAS"), aviation-related physical artificial intelligence ("AI") solutions, and other technologies to customers worldwide across the commercial aerospace and defense sectors. Reporting to the Head of Executive Protection, the Executive Protection Agent provides hands-on close protection for Archer executives and principals across residential, travel, office, event, and public-appearance settings, along with advance work and secure transportation.

Archer

Executive Protection Agent

GreenHouseAPI

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Leadership Assistant

Leveraging its differentiated RAS(ON) tri-complex inhibitor platform, the company is advancing a broad, integrated portfolio of oral RAS(ON) inhibitors designed to directly target the active, cancer-driving state of RAS. Founded on rigorous scientific inquiry and a willingness to challenge long-held assumptions, Revolution Medicines is committed to changing the trajectory of disease for patients with RAS-addicted cancers worldwide.

Revolution Medicines, Inc.

Senior Administrative Assistant I

Partner with the VP Office on staff searches for the vertical and serve as the primary onboarding lead for new staff, working closely with the VP Office and Human Resources to help ensure a smooth onboarding and training experience. Facilitate quarterly budget review meetings with AVP and department Director within the vertical to ensure budgets are on track, and regularly update the Senior Director of Administration for Development on projected deficit or surplus expectations.

HOUR

University of San Francisco

Program Assistant V, Engagement

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

Ballard Spahr

Legal Administrative Assistant- Litigation

The Opportunity: The Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including: Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements.

Senior Administrative Assistant II, Commercialization

Senior Administrative Assistant II, US Region

Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.

BMO (Bank of Montreal)

Sr. Administrative Assistant

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings.

Ross Stores Inc

Administrative Assistant - GVP

Additional job duties may be determined by functional people manager): Serve as lead counsel on U.S. and global trade regimes and issues, including export, import, and customs compliance activities (country of origin, valuation, classification, tariffs, trade remedies, drawbacks, FTZs, and FTAs), and advise on export controls (including with respect to controlled technology and other sensitive goods), import controls related to human rights concerns, U.S., EU, UK, and UN economic and trade sanctions (including regulator engagement), CFIUS and foreign direct investment restrictions, sanctioned country licensing, restricted party screening, antidumping and countervailing duties, and antiboycott reporting. Coordinate with the New Business Development, Legal, Compliance, and Finance teams during due diligence for equity investment and M&A transactions to assess trade exposure, jurisdictional risk, and market-entry structuring, and manage issues concerning the U.S. outbound investment security program, Foreign Direct Investment regimes, and other cross-border investment restrictions, and support other diligence and integration activities.

Executive Assistant Jobs in Palo Alto, CA

General Counsel Plasmidsaurus

Executive Assistant C-Suite Lunar Energy Inc

Executive Assistant, Office Of The CEO Upwork

Executive Assistant Institute of Foundation Models

Executive Assistant, Global Levi''''s Brand Levi Strauss & Co

Legal Executive Assistant Ropes & Gray LLP

Executive Assistant Clera

Executive Assistant, Sales Leadership Cognition Labs

Executive Assistant Atomic Machines Inc

Executive Assistant, Founding Team Atomic Machines Inc

Executive Protection Agent Archer

Leadership Assistant DPR

Senior Administrative Assistant I Revolution Medicines, Inc.

Program Assistant V, Engagement University of San Francisco

Legal Administrative Assistant- Litigation Ballard Spahr

Senior Administrative Assistant II, Commercialization Revolution Medicines, Inc.

Senior Administrative Assistant II, US Region Revolution Medicines, Inc.

Sr. Administrative Assistant BMO (Bank of Montreal)

Administrative Assistant - GVP Ross Stores Inc

Assistant General Counsel, International Trade Intuitive Surgical Inc

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