Executive Assistant Jobs in San Jose, CA
Excellence Services, LLC
MENLO PARK, CA
Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.
Jobot
$90000 - $100000
South San Francisco, CA
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Jobot
$200000 - $250000
San Jose, CA
Established, mid-size 100% employee-owned General Contractor with a focus in highly technical design-build, design-bid build, and a variety of other tenant improvement projects across the Silicon Valley is now expanding our leadership team! As volume and profitability will dictate, Project Executive shall build their team with Project Manager(s), Assistant Project Manager(s) and Project Engineer(s) as approved by President, to assist in delivery of work.
HITT Contracting
Santa Clara, CA
Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. In accordance with California’s Labor Code Section 432.3, the base salary range for this position is: $163,350.00 - $217,800.00 Compensation in other cities and states may vary.
Intermountain Health
Santa Clara, CA
Frequent interactions with patient care providers, patients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, alarms, needs, and issues quickly and accurately, particularly during emergency situations. staffing and equipment availability), 35% Operational (budget management, supply acquisition, and employee performance evaluations), and 5% Strategic (developing goals to meet the Intermountain/Regional Strategic Plan and holding employees accountable to these goals).
BOLT Staffing
$47.55 - $59.38
Los Altos, CA
This role requires discretion, professionalism, and the ability to manage multiple priorities while supporting high-level operations and public facing responsibilities. The Executive Assistant will provide comprehensive administrative support to the General Manager and three additional executive staff members.
Murray Resources
San Ramon, CA
Working closely with the President and Chief Executive Officer, this individual will optimize executive workflows by managing schedules, communications, and key initiatives while maintaining the highest level of professionalism and discretion. A mission-driven organization is seeking an experienced Executive Assistant to support senior leadership and ensure seamless day-to-day operations.
SAP
Palo Alto, CA
High impact interpersonal, networking and communication skills, comfortable to work on all hierarchy levels of the organization, act self-confidently with top management executives. Please reference this link for a summary of SAP benefits and eligibility requirements: SAP North America Benefits (https://www.sapnorthamericabenefits.com/en/public/welcome) .
Alpha & Omega Semiconductor
Sunnyvale, CA
At Alpha and Omega Semiconductor (AOS), we design, develop and globally supply a broad range of power semiconductors, including a wide portfolio of Power MOSFET, IGBT, IPM, TVS, GaN/SiC, Power IC and Digital Power products. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms).
Axelon Services Corporation
$1 - $2
Menlo Park, CA
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed. Act in a discreet and professional manner with others; sensitivity to the confidential nature of the Firm s business and consistently uphold such confidences, using this information only in the course of performing your job.
Pinnacle
$32 - $35
Cupertino, CA
The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.
Adams & Martin Group
$115000 - $130000
Palo Alto, California
This role is ideal for someone who thrives in a fast‑paced legal environment and enjoys being a true strategic partner to senior leadership. Handle complex administrative tasks: scheduling, document editing, time entry, correspondence, and detailed expense reports.
Keysight Technologies, Inc.
Santa Clara, California
Keysight Technologies is seeking an experienced and highly professional Executive Administrative Assistant to support the Senior Vice President of the Design Engineering Software (DES) business. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries.
DeLeon Realty
Palo Alto, CA
Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Must have at least 2+ years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant.
Tellus Solutions
San Carlos, CA
Job Description: The Executive Assistant II position reports to the Chief Communications Officer and is responsible for performing administrative, secretarial, and office-manager duties for the Chief Communications Officer and department leaders in support of the client. Process invoices, online requisitions (OLRs), purchase orders, expense reports, p-card reconciliations, vouchers and reimbursements for all cost center managers in the Communications Division as needed.
Diverse Linx
Burlingame, CA
This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. Job Summary: We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership.
Kelly Services
Santa Clara, CA
Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Alliance of Professionals & Consultants, Inc.
$45 - $50
Palo Alto, CA
Performs highly skilled and confidential administrative functions requiring a strong working knowledge of ASCs policies, financial and budgeting practices, corporate information systems, and departmental procedures. Prosperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office.
Septerna
$60 - $72
South San Francisco, CA
Proactively manage executives' team engagement activities, such as their and their respective teams' group meetings, such as leadership team meetings, advisory meetings, research updates, team offsites, as well as teams' participation at external medical, scientific, and research conferences and presentations on behalf of Septerna. Executive Assistant by working closely to provide top-notch administrative support to Septerna's leadership team, including additional projects, coverage when EA is out of the office, and backup support for Board of Directors meetings and dinner events.
Rubrik
$150000 - $175000
Palo Alto, CA
Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes. You’ll thrive here if you bring both the seasoned judgment of a senior EA and the entrepreneurial instinct to find a better way—whether that means adopting a new tool, redesigning a workflow, or anticipating a problem before it surfaces.
Skyworks Solutions, Inc
$29.86 - $52.02
San Jose, CA
At Skyworks, you will find a fast-paced environment with a strong focus on global collaboration, minimal layers of management, and the freedom to make meaningful contributions in a setting that encourages creative thinking. The Executive Assistant serves as a pivotal member of the administrative team, ensuring that executives can perform their roles efficiently and effectively by providing seamless administrative support.
Ceribell, Inc
$150000 - $170000
Sunnyvale, CA
The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism.
Akraya Inc.
$40 - $42
Redwood City, CA
Most recently, we were recognized Inc's Best Workplaces 2024 and Silicon Valley's Best Places to Work by the San Francisco Business Journal (2024) and Glassdoor's Best Places to Work (2023 & 2022)! The ideal candidate will excel in a fast-paced environment, showcasing their ability to be resourceful, maintain a customer service mentality, and possess outstanding attention to detail.
Obsidian Security
$115000 - $135000
Palo Alto, CA
We protect more than 200 organizations across North America, Europe, the Middle East, Southeast Asia, Australia, and New Zealand—including many of the world's largest Fortune 1000 and Global 2000 companies. Backed by top investors including Greylock, Norwest Venture Partners, and IVP, we've built a complete SaaS security platform to reduce risk, detect and respond to threats, and prevent breaches at the source.
ServiceNow, Inc.
$104100 - $151000
Santa Clara, CA
For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. Learn more here (https://www.servicenow.com/content/dam/servicenow-assets/public/en-us/doc-type/other-document/careers/new-world-of-work-personas.pdf) .
BloomEnergy
$121400 - $174600
San Jose, CA
Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm. Provide occasional back-up support for other members of Bloom’s senior leadership team for travel, expenses reports, coordinating key meetings, event registrations data entry, research, and presentation preparation.
Bloom Talent
Palo Alto, CA
Bloom Talent is partnering with a highly succesful, peninsual-based tech company seeking and Executive Assistant to support the Chief of Staff. The right person for this role will enable the Chief of Staff to work as efficiently and effectively as possible.
Apidel Technologies
Stanford, CA
Proficiency with Microsoft Office/Google Workspace, Zoom, and office technology. Maintain electronic and paper filing systems; ensure accurate recordkeeping.
Marcus & Millichap
Palo Alto, CA
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
TechDigital
San Leandro, CA
Proficiency in office software, including Microsoft Office (Create powerpoint, excel and word docs). Monitor and prioritize incoming communications, including emails and calls.
Atria Senior Living
$131000 - $150650
Foster City, California
Qualifications: A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality; or equivalent combination of education or experience. As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance.
Stamford American International Hospital
$119.11 - $157.83
Palo Alto, CA
Ensures balance sheet account reconciliations are completed monthly, reviewed and reconciling items resolved timely, all unusual items are brought to the Controllers attention. Ensures proper maintenance of the General Ledger Report Writer, maintains consistency in report formats both within a division and among divisions and between internal and audited formats.
Calyxo
$55000 - $65000
Pleasanton, CA
Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.
Summit Public Schools
Redwood City, CA
Ensure that academic programs accelerate outcomes for all students - this includes supporting strong instructional leadership, facilitating leadership team meetings with faculty and staff, and providing professional development and coaching. Cultivate strong relationships with internal and external stakeholders - this includes all school governing bodies (SPS board, state authorizer, district authorizer, local school district authorizer, and community advisory board); community partnerships; and student families.
Proofpoint
$111300 - $174900
Sunnyvale, CA
Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams. California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska: Base Pay Range: 93,300.00 - 146,630.00 USD.
Intelliswift Software Inc
San Jose, CA
Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software. Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality.
GTT, LLC
Alameda, CA
We are seeking a proactive and highly organized Administrative Assistant to support executive leadership, including the Head of Technology, Head of Marketing, and Head of Strategic Operations. This role requires a detail-oriented professional who can multitask effectively, make independent decisions, and manage a high volume of tasks within a 40-hour workweek.
Courtyard Sunnyvale
Sunnyvale, CA
Prepare schedules based upon occupancy and assign duties to workers and schedule shifts or notify vendor of weekly staffing needs. Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling or crouching.
Hire Society
$30 - $50
Atherton, CA
Private family in the Bay Area seeks an experienced, motivated, and highly organized Personal Assistant & Investment & Charitable Operations Coordinator to provide part-time (30-40 hours/week) hybrid support, based both remotely and onsite. • Plan and coordinate domestic and international travel, including research, reservations, and itineraries, with an emphasis on independently managing complex, multi-leg global travel, visa requirements, and time zone logistics.
Sunrise Senior Living
Sunnyvale, CA
Responsibilities include assisting the Sales and Marketing team in managing the community’s sales and marketing database (CRM), maintaining appropriate sales collateral, supporting the scheduling and execution of on-site sales and marketing events, coordinating resident move in administrative to in-person activities. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Assist the Sales and Marketing team in maintaining a thorough working proficiency in the customer relationship management (CRM) lead tracking system.
Artech LLC
Santa Clara, CA
General Profile: Has advanced and specialized expertise in an analytical/scientific method or operational process, typically developed through a combination of job-related training and considerableon-the-job experience. Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriateperson/department.
Novo Construction Inc
$100000 - $120000
Menlo Park, CA
Candidate should possess a minimum of 4+ years of commercial construction experience, a Bachelor’s degree in Construction Management, Civil Engineering or Architecture, LEED AP preferred, estimating skills, understanding of all building trades materials and methods with a special emphasis on Mechanical, Electrical, and Piping trades, strong written and verbal communication skills required. Working knowledge of Current Good Manufacturing Practices (cGMP), Good Laboratory Practices (GLP), advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial.
Akraya Inc.
$40 - $45
San Jose, CA
Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! In this role, you will provide high-level administrative support to senior leaders, managing complex tasks and facilitating operational efficiency with a proactive and judicious approach.
Intellectt INC
Livermore, CA
We are looking for a highly organized and detail-oriented Administrative Assistant to support director-level management. The candidate should be proactive, able to manage multiple tasks, and work with minimal supervision.
Il Fornaio Cucina Italiana
$80000 - $90000
San Jose, CA
To thrive as an Assistant Chef at Il Fornaio Cucina Italiana, you'll need a blend of culinary skills, leadership qualities, and a strong work ethic. Your daily responsibilities will include overseeing kitchen operations, ensuring the highest quality of food preparation, and maintaining a clean and organized workspace.
Offshore Management Inc
$50000 - $60000
San Jose, CA
The Entry Level Management Assistant will start by mastering our sales process and quickly transition into shadowing our executive team to learn the ropes of operations and team development. We are looking for an Entry Level Management Assistant who is ready to master the art of residential sales before stepping into a leader’s shoes.
InGenesis
Fremont, CA
This position requires regular travel—approximately 30–40% of the time—to various clinic locations in Fremont and San Jose to provide on-site support and maintain strong operational alignment. In this role, you will be responsible for facilitating HR-related service offerings for a healthcare client, ensuring the smooth execution and efficient administration of healthcare programs across the client’s network.
InGenesis
$28
Fremont, CA
As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; bending, squatting, twisting, or reaching up above the shoulders frequently in a repetitive motion.
InGenesis
$28
San Jose, CA
As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; bending, squatting, twisting, or reaching up above the shoulders frequently in a repetitive motion.
Residence Inn San Jose
San Jose, California
Compensation Type: Hourly Highgate Hotels: Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. 2761 South BascomSan Jose, CA95008 Overview: The Housekeeping Assistant Supervisor is responsible for administering and coordinating housekeeping functions in assigned sections, as well as assuming all Housekeeping Manager functions in his/her absence.