145 Results for

Executive Assistant Jobs in San Jose, CA

Jobs

San Ramon, CA11 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

New!

San Bruno, CAToday

Remote

This is a highly strategic, consultative sales role focused on driving long-term value, deepening executive relationships, and delivering tailored solutions that help our customers succeed. The specific base pay may be influenced by a variety of factors to include the candidate's experience, skill set, education, geography, business considerations, and internal equity.

Hayward, CA29 days ago

$110,000–$115,000
Full-time

Serve as a strategic HR partner to leadership and managers, providing guidance and direct support in employee relations matters, including performance management, workplace investigations, disciplinary actions, conflict resolution, and terminations, ensuring fairness, consistency, and compliance. This role partners with leadership to support employee relations, benefits administration, recruitment, onboarding, performance management, policy implementation, compliance, training, and workplace safety, helping maintain consistent and effective HR practices across the organization.

New!

Palo Alto, CAToday

You will also be working closely with key stakeholders to plan and lead large events, Town Halls, maintain critical follow-ups and will draft simple communications. Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.

Palo Alto, CA14 days ago

$90,000–$95,000

Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C. Benefits.

New!

Palo Alto, CAToday

This role combines executive-level administrative support with hands-on office management responsibilities and requires strong attention to detail, professionalism, and comfort working in a fast-paced startup environment. We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day operations of our Palo Alto office.

South San Francisco, CA10 days ago

Full-time

We are seeking an Executive Administrative Assistant to provide administrative support to Chief Executive Officer (CEO), Chief Financial Officer (CFO) and other executives as necessary. Tasks may include, but are not limited to:Scheduling and coordinating meetings as requested by the CEO and CBO with internal and external team members including meetings related to business development activities.

Pleasanton, California29 days ago

$0–$48 Per Hour

Ultimate Staffing is actively seeking an experienced Executive Assistant to join their client's dynamic team in California. Support other administrative staff with overflow work, including word processing, data entry, and internet research tasks.

New!

Fremont, CA4 days ago

$80,000–$105,000

San Francisco Bay University ("SFBU") seeks an experienced and highly professional Executive Assistant to support the leadership of Academic and Student Affairs, including the Provost, Associate Provost, Dean of Students, Senior Director of Wellness, Director of Academic Operations, and Department Chairs. San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant.

New!

Dublin, California6 days ago

$41.51–$48.83 Per Hour

Sunnyvale, CA27 days ago

At Alpha and Omega Semiconductor (AOS), we design, develop and globally supply a broad range of power semiconductors, including a wide portfolio of Power MOSFET, IGBT, IPM, TVS, GaN/SiC, Power IC and Digital Power products. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms).

New!

Belmont, California5 days ago

$110,000–$130,000

This role plays a critical part in ensuring smooth day-to-day operations, managing complex scheduling needs, and acting as a key partner in supporting executive priorities and external engagement efforts. The ideal candidate is polished, detail-oriented, and thrives in a dynamic environment with frequent interaction across internal teams, philanthropic organizations, and high-level external stakeholders.

Palo Alto, CA30+ days ago

$49.45–$65.52 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Tech-Savvy: You are an expert in Microsoft Office (Word, PowerPoint, Excel) and adept at using AI-powered tools, case management software, and virtual collaboration tools like Zoom and Teams.

Santa Clara, California13 days ago

We are excited to announce an opportunity for a highly organized and proactive Executive Assistant to support senior leadership within AMD’s Software Solutions and Performance Engineering organization. You bring a wide range of abilities and skills to the table, helping drive process, organization and prioritization, and foster alignment across internal teams and external stakeholders.

New!

Santa Clara, CAToday

$105,900–$129,700 Per Year

Coordinate a high volume of internal and external meetings including staff meetings, event planning sessions, vendor briefings, customer meetings, cross-functional reviews, virtual Zoom meetings, off-site events, and one-on-ones. Travel and Logistics Management:Manage high-frequency, complex travel arrangements (flight, hotel, car) for domestic and international business travel including events, customer sites, and global company offices .

Menlo Park, CA12 days ago

We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven environment. Anticipate executive needs and proactively solve problems in a dynamic environment .

San Mateo, CA30+ days ago

Prior experience in one or more of the following industries preferred: o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments . This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.

Mountain View, CA29 days ago

$65,000–$100,000

The Executive Assistant will own the full operational cadence of the CEO's work life and serve as a trusted liaison between the CEO and the broader ecosystem of internal teams, investors, partners, customers, and external stakeholders. The CEO operates at the intersection of product, partnerships, policy, and capital — engaging in any given week with investors, board members, global commercial partners, press, and internal teams.

Dublin, CA30+ days ago

$70,000

In this role, you will be balancing high-level executive support with hand-on administrative responsibilities, helping drive productivity by anticipating needs and keeping both executive and administrative functions organized. Our culture is rooted in safety, respect, teamwork, and clear communication, with a family‑oriented, client‑focused approach grounded in honesty and accountability.

New!

Cupertino, CAToday

Scheduling both domestic and international travel and arranging for team off-sites and events will be regular tasks while working closely with other admins and teams to coordinate meetings or collaborate on fun team events. • Experience with complex scheduling, travel, task management, facilities, teleconferencing, purchasing and day to day operations of their team .

New!

Palo Alto, CAToday

$110,000–$120,000 Per Year

Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles . • 5+ years of experience as an Executive Assistant within a large law firm or supporting the general counsel/executive-level individuals within a large financial services or consulting firm .

Burlingame, CA12 days ago

The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.

New!

Santa Clara, CAToday

Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs. Assists in resolving administrative needs for improvement/problems by coordinating preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.

Redwood City, CA30+ days ago

$40–$42 Per Hour

Most recently, we were recognized Inc's Best Workplaces 2024 and Silicon Valley's Best Places to Work by the San Francisco Business Journal (2024) and Glassdoor's Best Places to Work (2023 & 2022)! The ideal candidate will excel in a fast-paced environment, showcasing their ability to be resourceful, maintain a customer service mentality, and possess outstanding attention to detail.

New!

Mountain View, CA3 days ago

$20–$25 Per Hour
Temporary

By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Immediate need for a talented Korean Bilingual Executive Assistant / Administrative Coordinator .

New!

Santa Clara, CA6 days ago

$50–$55 Per Hour

This role is perfect for a proactive and experienced professional who excels in fast-paced environments and is eager to support multiple VPs in Digital Business Services & Experiences. • Proven experience supporting VP-level or higher leaders in large enterprise companies, particularly within the technology sector.

South San Francisco, CA30+ days ago

$60–$72 Per Hour

Proactively manage executives' team engagement activities, such as their and their respective teams' group meetings, such as leadership team meetings, advisory meetings, research updates, team offsites, as well as teams' participation at external medical, scientific, and research conferences and presentations on behalf of Septerna. Executive Assistant by working closely to provide top-notch administrative support to Septerna's leadership team, including additional projects, coverage when EA is out of the office, and backup support for Board of Directors meetings and dinner events.

New!

Menlo Park, CAToday

$100,023–$124,516 Per Year

Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities: Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, As a national laboratory, SLAC National Accelerator Laboratory is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require employees to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. The Kavli Institute for Particle Astrophysics and Cosmology(KIPAC) at Stanford University and SLAC National Accelerator Laboratory has an exciting opportunity for a highly motivated, professional, organized, and detail oriented Executive Administrative Assistant to join our team and support the success of the entire KIPAC community and the KIPAC Director.

San Jose, CA7 days ago

$104,200–$149,800

Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions.

Cupertino, CA30+ days ago

$32–$35 Per Hour

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

San Ramon, CA30+ days ago

Working closely with the President and Chief Executive Officer, this individual will optimize executive workflows by managing schedules, communications, and key initiatives while maintaining the highest level of professionalism and discretion. A mission-driven organization is seeking an experienced Executive Assistant to support senior leadership and ensure seamless day-to-day operations.

San Carlos, CA30+ days ago

Job Description: The Executive Assistant II position reports to the Chief Communications Officer and is responsible for performing administrative, secretarial, and office-manager duties for the Chief Communications Officer and department leaders in support of the client. Process invoices, online requisitions (OLRs), purchase orders, expense reports, p-card reconciliations, vouchers and reimbursements for all cost center managers in the Communications Division as needed.

Palo Alto, CA20 days ago

Remote

This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders. You'll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office.

Burlingame, CA30+ days ago

This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. Job Summary: We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership.

New!

Menlo Park, CAToday

$100,023–$124,516 Per Year

Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities: Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, As a national laboratory, SLAC National Accelerator Laboratory is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require employees to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. The Kavli Institute for Particle Astrophysics and Cosmology (KIPAC) at Stanford University and SLAC National Accelerator Laboratory has an exciting opportunity for a highly motivated, professional, organized, and detailoriented Executive Administrative Assistant to join our team and support the success of the entire KIPAC community and the KIPAC Director.

New!

Santa Clara, CALIFORNIA4 days ago

This role is perfect for a proactive and experienced professional who excels in fast-paced environments and is eager to support multiple VPs in Digital Business Services & Experiences. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement.

New!

Mountain View, CA4 days ago

Assists in quality assurance of the venture operations databases, helping to input and verify data for venture operations, finance/reporting numbers, and collaborations (POC, BD, etc.) via Affinity and other tools. Translate routine internal communications, memos, and non-critical business documents from Korean to English or English to Korean as needed.

Palo Alto, CA30+ days ago

With over 600 employees and a 170-person go-to-market team, the President oversees a demanding portfolio—driving revenue strategy, supporting the CEO and Board, and engaging with startup founders and executives. This role works closely with the Chief of Staff and senior leadership, offering mentorship and exposure to executive-level decision-making, revenue initiatives, and leadership events.

Palo Alto, CA30+ days ago

$150,000–$185,000 Per Year

Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes. You’ll thrive here if you bring both the seasoned judgment of a senior EA and the entrepreneurial instinct to find a better way—whether that means adopting a new tool, redesigning a workflow, or anticipating a problem before it surfaces.

Palo Alto, CA30+ days ago

High impact interpersonal, networking and communication skills, comfortable to work on all hierarchy levels of the organization, act self-confidently with top management executives. Please reference this link for a summary of SAP benefits and eligibility requirements: SAP North America Benefits (https://www.sapnorthamericabenefits.com/en/public/welcome) .

Santa Clara, CA30+ days ago

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

New!

Redwood City, California4 days ago

The targeted pay range for this position in the following location is / locations are: United States - Redwood City Office GHQ : 84,000 - 126,000 USD / Annual . Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with Teams, SharePoint, and procurement tools (Coupa) preferred.

Santa Clara, California8 days ago

Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Overview: Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization.

Sunnyvale, CA30+ days ago

$150,000–$170,000 Per Year

The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism.

San Jose, CA30+ days ago

Provide concierge support to executives’teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking. •Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.

Santa Clara, CA30+ days ago

$104,100–$151,000 Per Year

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. Learn more here (https://www.servicenow.com/content/dam/servicenow-assets/public/en-us/doc-type/other-document/careers/new-world-of-work-personas.pdf) .

Palo Alto, CA30+ days ago

$115,000–$135,000 Per Year

We protect more than 200 organizations across North America, Europe, the Middle East, Southeast Asia, Australia, and New Zealand—including many of the world's largest Fortune 1000 and Global 2000 companies. Backed by top investors including Greylock, Norwest Venture Partners, and IVP, we've built a complete SaaS security platform to reduce risk, detect and respond to threats, and prevent breaches at the source.

Palo Alto, CA30+ days ago

Bloom Talent is partnering with a highly succesful, peninsual-based tech company seeking and Executive Assistant to support the Chief of Staff. The right person for this role will enable the Chief of Staff to work as efficiently and effectively as possible.

Atherton, CA30+ days ago

Full-time

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

San Leandro, CA30+ days ago

Proficiency in office software, including Microsoft Office (Create powerpoint, excel and word docs). Monitor and prioritize incoming communications, including emails and calls.

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Executive Assistant Jobs in San Jose, CA

Jobs

Executive Assistant/Office ManagerC-Suite Assistants

Key Account Executive SLED/Public Sector (Sac, San Francisco, Bay Area)Staples, Inc.

SENIOR HUMAN RESOURCES GENERALISTCalifornia Hydronics Corp

Executive Administrative AssistantChase Bank

Executive AssistantEgon Zehnder

Executive Assistant/Office ManagerInsight Global

Executive AssistantCorvus Pharmaceutical

Executive AssistantUltimate Staffing Services

Executive Assistant to the ProvostSan Francisco Bay University

Executive AssistantPatelco Credit Union

Executive AssistantAlpha & Omega Semiconductor

Executive AssistantJess Bushey

Contract to Perm Legal Executive AssistantNaviga Recruiting & Executive Search

Executive AssistantAdvanced Micro Devices, Inc

Executive Administrative AssistantServiceNow

Executive AssistantHIKINEX

Executive Assistant (Hybrid Schedule)HIKINEX

Executive Assistant to the CEOMatternet

Administrative/Executive AssistantDeSilva Gates Construction

Sr. Administrative Executive AssistantINFOTREE GLOBAL SOLUTIONS

Executive Administrative AssistantInsight Global

Executive Assistant to C Suite - HYBRIDHIKINEX

Executive Administrative AssistantINFOTREE GLOBAL SOLUTIONS

Executive Assistant: 25-05348Akraya Inc.

Korean Bilingual Executive Assistant / Administrative CoordinatorPyramid, Inc

Executive AssistantIDR Inc

Executive Assistant (biotech experience required - Contract)Septerna

Executive Administrative Assistant - KIPACSlac National Accelerator Laboratory

Executive AssistantBloomEnergy

Executive AssistantPinnacle

Executive AssistantMurray Resources

Executive Assistant IITellus Solutions

AI- forward Executive Assistant to the Co-Founder CEO - RemoteHIKINEX

Non-Clinical - Administrative/Executive AssistantDiverse Linx

Executive Administrative Assistant - KIPACStanford University

Executive AssistantIDR

Executive Admininstrative Assistant (Korean Bi-lingual)FocusKPI Inc.

Executive Assistant to Co-Founder & PresidentHIKINEX

Senior Executive AssistantRubrik

Executive AssistantSAP

Executive AssistantKelly Services

Executive AssistantEquinix

Executive Assistant IKeysight Technologies, Inc.

Executive Assistant, CEO & CFOCeribell, Inc

Executive AssistantLancesoft

Executive AssistantServiceNow, Inc.

Executive AssistantObsidian Security

Executive Assistant at Successful Tech CompanyBloom Talent

Executive Personal Assistant & Chauffeur (2026B)Excellence Services, LLC

Executive Assistant (EA)TechDigital