Executive Administrative Assistant Jobs in the United States
Bowhead / UIC Technical Services
Patuxent River, MD
Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.
GFS Home Loans
$50000 - $65000
San Antonio, TX
The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.
Beckett Law, LLC
$50000 - $70000
Hartford, CT
If you are wired for accountability, momentum, and excellence — and you want to play a key role in scaling a high-performing law firm — we want to hear from you. At Beckett Law, we’re more than just a law firm—we’re a close-knit team dedicated to making a real difference in clients’ lives.
GTT
Framingham, MA
Job SummaryWe are seeking an experienced Senior Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two AVPs within a Fortune 500 retail organization. With over 4,500 stores in nine countries and four e-commerce sites, the organization offers products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.
The Greysmith Companies
$55000 - $75000
West Warwick, RI
Proactively track deadlines, follow-ups, and aging tasks to keep executives on schedule. Comfortable working with executives who have direct or gruff communication styles.
Lutheran Services Florida
Fort Myers, FL
Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. The Senior Administrative Assistant assists with the administration of programs within assigned geographical area and serves as primary assistant to the Program Director.
ProPivotal
$36.1 - $38
Cambridge, MA
This is a rewarding opportunity to join a leading educational institution as a Senior Administrative Assistant supporting a distinguished Professor and Director of Finance. Gain exposure to a top-ranked, international graduate program and influential business minds .
Engionix
Tampa, FL
Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm. Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.
Vaco LLC
$50 - $55
Redwood City, CA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco LLC
$28 - $35
Phoenix, AZ
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
First Horizon Bank
Little Rock, AR
Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
CFS
$60000 - $80000
Houston, TX
Join an organization with a strong track record of employee longevity and low turnover—this opening comes because of a long-standing team member’s planned retirement! 5+ years of experience supporting senior executives, principals, or owners, preferably within investment, legal services, real estate, and/or energy environments.
Beacon Hill Staffing Group, LLC
$129000 - $130000
New York, NY
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role requires exceptional organizational skills, strong writing ability, and the ability to thrive in a fast-paced, dynamic environment while collaborating closely with senior leadership and the EA team.
Beacon Hill Staffing Group, LLC
$94000 - $95000
New York, NY
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Epitec, Inc
Plano, TX
The ideal candidate has direct Executive Assistant experience supporting senior leadership and has used Korean professionally in the workplace to support an executive. We are seeking a highly experienced Executive Administrative Assistant to support a senior executive in a fast?paced, high?visibility environment.
Busby Park Recruiting LLC
$125000 - $140000
Houston, TX
Interested candidates will be experienced in supporting senior partners and/or executives at the C-level or similar with demonstrated success engaging on a strategic level to drive business practices forward. This role is ideal for forward thinking candidates who take charge of responsibilities on a deeper level, act as the right-hand person to their executive, and fully utilize their proactive and critical thinking abilities.
Jobot
$25 - $28
Fresno, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The role involves providing comprehensive support to our senior executives, including administrative tasks, meeting coordination, travel arrangements, and other related duties.
Atrium Staffing
$38 - $43
New York, NY
Required Experience/Skills for the Executive Assistant: A minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably within a fashion, lifestyle, or creative industry. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
CFS
$42000 - $48000
Niles, MI
This Administrative Assistant role is ideal for someone who thrives in an organized office environment, enjoys supporting multiple teams, and takes pride in keeping operations running smoothly. A reputable employer in the Niles, Michigan area is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations.
Vaco LLC
$90000 - $110000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
US Tech Solutions, Inc.
$25 - $35
Huntersville, NC
Stakeholder & Event CoordinationManage external stakeholder engagements, dignitary visits, and tour groups for politicians, nuclear program stakeholders, and VIP visitors (approximately 15% of role). This leadership position among administrative staff requires exceptional organizational skills, discretion, and the ability to manage complex schedules and stakeholder relationships in a demanding nuclear operations environment.
Midtown Personnel
Washington, DC
Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies. Serve as a strategic partner to the CEO, proactively managing priorities to ensure time is focused on the most impactful member meetings and organizational initiatives.
Bowhead / UIC Technical Services
Patuxent River, MD
NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
Way Forward Consulting
$31 - $33
Plano, TX
Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications. • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
HEPCO, Inc.
$20 - $23
Nashua, NH
The ideal candidate is organized, proactive, detail-oriented, and confident supporting senior leadership while keeping operations running smoothly behind the scenes. We are seeking a highly skilled Administrative Assistant to provide dedicated support to a Product Line Director within a fast-paced, technical environment.
CMA CGM (America) LLC
$83500 - $125400
Norfolk, VA
With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.
AHMC Healthcare Inc
$20 - $30
Alhambra, CA
AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.
Shirley Ryan AbilityLab
Chicago, IL
Requires personal computer experience and a high degree of advanced skill, including expert keyboarding skills and competencies in use of personal computers, networks and the application of word processing and spreadsheet software (Microsoft Office). The Executive Assistant II will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.
Jobot
$60000 - $80000
Englewood, NJ
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are seeking a highly organized, detail-oriented Executive Project Assistant to support the CEO in daily assignments, special projects, and operational initiatives.
Beacon Hill Staffing Group, LLC
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
Beacon Hill Staffing Group, LLC
$124000 - $125000
New York, NY
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Heartland Buys
$45000 - $70000
Mobile, AL
With deep roots in Mobile and Baldwin County, Rhen built Heartland Buys with a mission: to make selling a home simple, respectful, and fast for folks who don’t have time or money to waste. You will work closely with the Executive Leader to manage day-to-day administrative and operational support, ensuring clarity, organization, and efficiency across active projects and initiatives.
Matcon Construction Services, Inc.
$45000 - $80000
Tampa, FL
The ideal candidate will not only excel in executive support duties but also bring a marketing mindset to assist with internal communications, brand initiatives, and outreach efforts. We are looking for someone who wants responsibility, ownership, and the opportunity to grow alongside a scaling organization — not someone seeking a low-impact support position.
Ali Joyce Real Estate Advisory
Boston, MA
This role works closely with her day-to-day and is designed as a long-term position for someone who values professionalism, reliability, and being part of a well-run business helping clients through meaningful transitions. Tech-comfortable: MLS, CRM systems (Pipedrive preferred), transaction platforms (Dotloop/Skyslope), Canva, and Google Workspace or similar tools.
HEPCO, Inc.
$26 - $31
Norfolk, VA
This position supports the Program Management Office (PMO) and plays a key role in ensuring the smooth coordination of projects, documentation, and communication across internal teams, corporate stakeholders, and external partners. You will maintain accurate project records, assist with reporting, coordinate communications, and support project managers and related stakeholders to ensure efficient program execution.
Atrium Staffing
$25 - $30
New York, NY
Our client, a well-established corporate organization in New York City, is seeking an experienced Administrative Assistant to support daily office operations in a professional, fast-paced environment. This role is ideal for someone with prior corporate Administrative Assistant experience who is organized, polished, and comfortable supporting multiple teams onsite.
Polaris Law Group, LLC
$58000 - $65000
Creve Coeur, MO
Unlike many traditional law firms, we utilize a defined consultation system and dedicated Client Solutions Specialists to lead client conversations and guide planning decisions. This is a high-trust, proactive role for someone who is highly organized, attentive, and takes pride in capturing details, tracking follow-through, and keeping priorities moving.
R.L. Barclay & Associates
Dallas, TX
Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering. Our client, a growing and very reputable Dallas-area law firm, has a great opportunity available for an experienced Legal Executive Assistant to join their team.
C-Suite Assistants
Houston, TX
A dynamic, entrepreneurial speaker, podcaster, author and physician who helps her clients, through nutritional sciences boost their longevity is seeking an Executive Personal Assistant to serve as a true “right hand” and trusted operational partner. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment.
The Gellman Team
St. Louis, MO
On-Site Organization: From managing paperwork to ensuring meeting rooms and attendees are ready, and the CEO is briefed, you handle the logistics before he walks through the door. You ensure that nothing discussed in a car ride or a site visit is lost, feeding actionable items to the necessary recipients and closing the loop to ensure completion.
Joulé
$29
Bay Point, CA
Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance). • Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
US Tech Solutions, Inc.
$40 - $42
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This role is ideal for someone who thrives in a fast-paced, dynamic environment, can manage shifting priorities, including same-day schedule changes—and brings strong technical aptitude and professionalism. Support one executive who typically schedules international travel independently by assisting with travel readiness, documentation steps, and follow-up tasks.
Assured Strategy
$42000 - $52000
Georgetown, TX
If we had worked with you in the past, would we describe you as: mature, energetic, dedicated, punctual, with a deep desire to serve the team you work with, and as someone who makes mistakes but owns them and learns from them? Our ideal candidate would have 3+ years of experience working as an assistant for hard-working, dedicated executives and be willing to work in our Georgetown, TX office.
PlanIT Group
Eagan, MN
Description: • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. • Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.
Atlas Management
$22 - $25
Donelson, TN
Coordinates activities between VP, Finance Deputy CFO and Procurement Department providing direct support to the Deputy CFO with other responsibilities assigned based on the requirements of the other departments. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Luminis Health
$46.1 - $62.51
Lanham, MD
The Administrative Nursing Supervisor is a Registered professional Nurse who assists Nursing Administration with the organization, coordination and evaluation of the activities on the evening, night and weekend shifts of the Nursing/Patient Care Services, working cooperatively with the Medical Staff and other Hospital staff who support patient care. The Administrative Nursing Supervisor shall assume the authority and responsibility of the Nursing/Patient Care Services Department on his/her shift in the absence of the Vice President of Nursing/Patient Care Services.
C-Suite Assistants
North Reading, MA
The ideal candidate thrives in fast-paced environment and brings sound judgment, a pro- active mindset and calm confidence to help the CEO build the business. This is not a traditional administrative position, but a high-impact, relationship-driven role designed to amplify the CEO’s effectiveness, focus, and decision-making capacity.
Busby Park Recruiting LLC
$80000 - $100000
Houston, TX
Firm seeks a candidate who thrives in fast-paced team environments and possesses strong attention to detail, critical thinking abilities, and excellent verbal and written communication skills. Executive Legal Assistant will provide partners with complex practice coordination and administrative assistance as well as backup support to the firm’s administrative assistant teams.
Vanguard Group Staffing, Inc.
$25 - $35
Riverdale, NY
Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President. Interfacing with Board of Trustees, Deans, Faculty, and Donors.