Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$129,000–$130,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Documentation, Executive Assistant Skills , Financial Services, Fortune 500 Customers, Leadership, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Regulations, Team Player, Telephone Skills, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
26 days ago
Our client is seeking a highly motivated and detail-oriented Executive Assistant to provide administrative and project coordination support to a team. This role requires exceptional organizational skills, strong writing ability, and the ability to thrive in a fast-paced, dynamic environment while collaborating closely with senior leadership and the EA team. The hours are 9:00am - 5:00pm, and the role is onsite 5 days a week in Manhattan.
Responsibilities:
- Collaborate with the Senior EA to manage and execute projects for the business
- Provide calendar management, meeting coordination, and call screening for select team members
- Assist with domestic and international travel arrangements and logistics
- Prepare and distribute academic papers and maintain organized electronic documentation
- Support ad hoc projects, reporting, and presentation preparation
- Act as a liaison between the team and other departments (e.g., technology, facilities)
- Provide backup coverage for the Senior EA and assist with operational tasks as needed
Job Requirements:
- 4+ years of administrative or executive assistant experience; financial services experience strongly preferred
- Strong organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills; strong writing ability required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to work independently, exercise sound judgment, and maintain confidentiality
- Flexible and adaptable to changing priorities; proactive and resourceful
Compensation/Benefits:
- Up to $130K base salary + paid overtime
- Medical, dental, and vision coverage (small employee contribution)
- PTO package
- Full medical suite with an onsite gym and healthy snacks daily
- 401(k) with employer match
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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