Executive Assistant to the CEO
Midtown Personnel
Washington, DC
One of our major trade association clients is looking for an outstanding executive assistant to join their office on a permanent basis. The Executive Assistant to the President & CEO serves as a trusted strategic partner in a fast-paced, mission-driven environment. This role goes beyond traditional administrative support and is integral to maximizing the CEO’s time, priorities, and engagement with member leadership, policymakers, and key stakeholders. The ideal candidate is highly organized, resilient, detail-oriented, and thrives in a dynamic setting where discretion and sound judgment are essential.
Key Responsibilities
- Serve as a strategic partner to the CEO, proactively managing priorities to ensure time is focused on the most impactful member meetings and organizational initiatives
- Manage complex and frequently changing calendars, including scheduling high-level meetings with member executives, board leadership, and external stakeholders
- Coordinate nearly all domestic travel for the CEO, including flights, accommodations, ground transportation, itineraries, and contingency planning
- Prepare briefing materials, agendas, and background documents to support meetings and travel
- Act as a liaison between the CEO and internal teams, members, board leadership, and external partners
- Anticipate needs, identify potential scheduling conflicts, and resolve issues before they arise
- Handle sensitive and confidential information with professionalism and discretion
- Support board-related activities as needed, including meeting logistics and preparation
- Assist with special projects and organizational initiatives at the direction of the CEO
Qualifications & Experience
- Bachelor’s degree or equivalent professional experience
- 5+ years of experience supporting senior executives, preferably in a trade association, nonprofit, or similarly complex organization
- Demonstrated ability to thrive in a fast-paced environment with competing priorities
- Exceptional attention to detail and organizational skills
- High level of resiliency, flexibility, and composure under pressure
- Strong written and verbal communication skills
- Proven experience managing complex travel arrangements and executive calendars
- Ability to exercise sound judgment, anticipate needs, and work independently
- Proficiency with Microsoft Office and calendar/travel management tools
Preferred Attributes
- Experience working closely with a CEO or C-suite executive
- Understanding of membership-based organizations or associations
- Professional demeanor with the confidence to interact with senior leaders and members
The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women’s Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.
About the Company
Midtown Personnel
The Midtown Group is a certified small, woman-owned business that provides temporary staffing and professional services across 17 states. Over the past 29 years, Midtown has evolved from a staffing firm to an elite organization capable of providing full service solutions. We pride ourselves on meeting and exceeding the needs of our clients and candidates in an ever-changing market. Currently, we manage more than 500 candidates and more than 76 clients across the nation. Midtown currently has offices in Washington, DC and California. We offer clients agile and responsive staffing solutions with contract support personnel ready to start immediately. Bullhorn, our robust and customized candidate database, has qualified candidates fitting any profile needed for our team to easily source top talent. We pride ourselves on the “Love What You Do” experience. Because our success hinges on the success of our candidates, we are dedicated to finding people who are passionate about what they do.
Highlights of our services include: - Response time as low as 30 minutes to confirm receipt of job orders - Our coordinators answer our phones live—no waiting for menus or voicemails during business hours - Clients verify that we get the right candidates who fit- 95% of candidates retained through project completion - 24x7 access to Account Executives. Midtown’s recruiters have an average of 8.5 years in the staffing industry and an average of 5 years working at Midtown. We are proud of our high retention rate and work hard to keep our employees motivated and satisfied by offering incentive programs and company culture-focused programming. We are recognized as one of the best staffing firms in DC, as well as a perennial winner of the “Best Places to Work” award by the Washingtonian and the Washington Business Journal. In addition, Inc. Magazine considers Midtown to be one of the 5,000 fastest growing companies in the U.S.