Executive Administrative Assistant

Key Responsibilities

• Provide executive-level administrative support to senior leadership

• Manage complex calendars, appointments, and scheduling with strong prioritization

• Proactively track deadlines, follow-ups, and aging tasks to keep executives on schedule

• Initiate and receive phone calls in a professional and polished manner

• Arrange conference calls, virtual meetings, and in-person meetings

• Monitor, draft, and respond to email correspondence on behalf of executives

• Prepare daily, weekly, and monthly status reports and summaries

• Record and track meeting discussions, action items, and next steps

• Coordinate travel arrangements as needed

• Assist with occasional personal or ad hoc tasks for executive leadership

• Provide backup administrative support to other departments when required

• Maintain confidentiality of sensitive client and firm information

• Handle special projects independently with minimal supervision

• Perform additional administrative duties as assigned

Required Skills & Qualifications

• 3+ years of experience in executive or senior-level administrative support

• Advanced proficiency in Microsoft Word, Excel, and Outlook

• Exceptional organizational and time-management skills

• Demonstrated ability to manage multiple priorities in a high-pressure environment

• Strong calendar management experience with complex scheduling

• Excellent written and verbal communication skills

• Ability to anticipate needs, think ahead, and take initiative without being prompted

• Comfortable working with executives who have direct or gruff communication styles

• Professional presence with the ability to set and maintain appropriate boundaries

• Calm, confident demeanor with strong interpersonal skills

• Proven ability to work independently with minimal supervision

Preferred (but not required):

• Experience supporting attorneys, accountants, or senior executives

• Background in professional services or structured corporate environments

• Bachelor’s degree in Management, Business, or related field