Executive Project Assistant
Jobot
Englewood, NJ
JOB DETAILS
SALARY
$60,000–$80,000 Per Year
SKILLS
Administrative Skills, Continuous Improvement, Dental Insurance, Detail Oriented, Executive Assistant Skills , Follow Through, Healthcare, Legal, Life Insurance, Operational Audit, Operational Support, Operations, Organizational Skills, Patient Care, Presentation/Verbal Skills, Problem Solving Skills, Project Execution, Reliability Engineering, Research Skills, Team Player, Vision Plan, Writing Skills
LOCATION
Englewood, NJ
POSTED
1 day ago
This Jobot Job is hosted by: Parker Huguley
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $60,000 - $80,000 per year
A bit about us:
We are a well-established specialty medical practice focused on high-quality patient care and operational excellence. Our team values professionalism, reliability, and continuous improvement. With a collaborative and supportive environment, we empower staff to take ownership of meaningful work and drive real impact across the organization.
Why join us?
- Work directly with the CEO on strategic projects and daily operations
- Play a key role in optimizing systems, workflows, and practice improvements
- Strong benefits package including 401(k), health, dental, vision, life insurance, and paid time off
- Opportunity for growth and increased responsibility in a dynamic healthcare setting
- In-person role in Englewood, NJ with a collaborative team culture
Job Details
We are seeking a highly organized, detail-oriented Executive Project Assistant to support the CEO in daily assignments, special projects, and operational initiatives. This role is ideal for someone who enjoys managing tasks end-to-end, solving problems proactively, and keeping systems running smoothly.
In this role you will:
- Execute daily assignments from the CEO with precision and follow-through
- Conduct site visits to assess operations, professionalism, workflow, supplies, and cleanliness
- Prepare written update reports summarizing activities, findings, and next steps
- Maintain structured task lists, project timelines, and follow-up reminders
- Conduct research, gather information, organize materials, and make calls as needed
- Support vendor coordination, small improvements, and administrative duties
- Handle sensitive information with professionalism, discretion, and reliability
- Ask clarifying questions to ensure accuracy and alignment with expectations
Requirements:
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication
- Ability to follow directions precisely and execute tasks fully
- Structured, process-driven mindset with a disciplined work style
- Calm, professional, and personable demeanor
- Excellent judgment and confidentiality in handling sensitive information
Preferred: 2–5+ years of experience in project execution, executive support, operations, or similar roles; healthcare experience is a plus but not required
Benefits:
- Medical, Dental, Vision insurance
- 401(k) with company match
- Paid time off
- Life insurance
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com