Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$124,000–$125,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Advertising Operations, Analysis Skills, Artificial Intelligence (AI), Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Create Graphs, Detail Oriented, Expense Reports, Fitness, Fortune 500 Customers, Health Plan, Legal, Microsoft Excel, Microsoft PowerPoint, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Professional Services, Record Keeping, Regulations, Slack, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
30 days ago
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30/8am - 5/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.
Responsibilities:
- Manage complex calendars and coordinate meetings for two department heads
- Arrange domestic travel and prepare detailed itineraries (primarily for one executive)
- Process expense reports and maintain accurate records
- Draft meeting agendas, take notes, and track follow-up action items
- Assist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysis
- Collaborate with internal teams and provide operational support for ad hoc projects
- Utilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization
Job Requirements:
- Bachelor's degree required
- 2+ years of administrative experience; professional services experience preferred
- Strong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPoint
- Familiarity and experience using Slack
- Excellent organizational and multitasking skills with attention to detail
- Strong written and verbal communication skills; professional demeanor
- Ability to work independently, exercise sound judgment, and maintain confidentiality
- Tech-savvy and adaptable to new tools and processes
Compensation/Benefits:
- Up to $125K base salary + bonus
- 100% employer-paid medical coverage, annual HAS contribution
- Fertility benefits
- Fitness benefits and free daily lunch ($20/day)
- 401(k) with employer match
- 20 day PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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