Executive Assistant & Travel Ops Scheduler (AI Leadership)

Duration: 6 months contract   

Job Description:

• A leading technology organization is seeking a highly skilled and adaptable Administrative Assistant to support two senior leaders within its AI organization.
• This role is ideal for someone who thrives in a fast-paced, dynamic environment, can manage shifting priorities, including same-day schedule changes—and brings strong technical aptitude and professionalism.
• The role requires seamless remote support across time zones, exceptional responsiveness, discretion, and the ability to operate calmly under pressure

Responsibilities:

• Manage complex, high-volume calendars for two senior AI leaders, including frequent same-day adjustments, shifting priorities, and tight meeting windows.
• Coordinate internal and external meetings across multiple time zones while optimizing executive availability and focus time.
• Act as a trusted scheduling gatekeeper, prioritizing requests and resolving conflicts to align with business needs.
• Coordinate domestic travel logistics, including flights, accommodations, ground transportation, and itinerary management.
• Provide administrative and documentation support for international travel, including awareness of visa requirements and travel compliance processes.
• Support one executive who typically schedules international travel independently by assisting with travel readiness, documentation steps, and follow-up tasks.
• Manage U.S.-based travel for another executive using corporate travel management systems such as CTM or similar platforms.
• Ensure all travel arrangements comply with corporate policies and timelines, minimizing disruptions and last-minute issues.

Experience:

• 5+ years of experience supporting VP-level or senior executives, preferably within technology organizations.
• Demonstrated ability to support multiple executives simultaneously in a remote or distributed work environment.
• Experience working in mid-to-large, fast-paced technology organizations with evolving structures.
• Exceptional calendar management, organizational, and prioritization skills.
• Comfort using AI-powered productivity tools such as ChatGPT or similar platforms.
• Familiarity with corporate travel management systems (e.g., CTM or Concur, TravelPerk, Egencia, Navan).

Skills:

• Executive Support
• Calendar management
• Travel Management
• Google Workspace
• AI Powered Tools

Education:

• Bachelor’s degree or a related field.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.