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Legal Executive Assistant 68709

R.L. Barclay & Associates

Dallas, TX

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JOB DETAILS
LOCATION
Dallas, TX
POSTED
Today
Our client, a growing and very reputable Dallas-area law firm, has a great opportunity available for an experienced Legal Executive Assistant to join their team. This position will be assigned to multiple Attorneys and will work closely with them to provide all requested administrative support, which may include word processing, database management, spreadsheets, presentation software, electronic calendaring, communication assistance and emailing. Job duties may vary depending on the assigned Attorney’s requests.
RESPONSIBILITIES

Secretary duties include but are not limited to the following:

  • Maintain complex calendars for multiple Attorneys
  • Manage phone lines for assigned Attorneys
  • Time entry for Attorneys into the time-keeping system
  • Maintain a high level of discretion and confidentiality
  • Act as the point of contact between Attorneys and clients
  • Set up meetings and conference calls
  • Create expense reports and review and confirm reimbursements
  • Create PowerPoint presentations per Attorney requests
  • Maintain attorney reading and working files
  • Make travel arrangements for Attorneys
  • Make restaurant reservations as requested
  • Assist with event planning as requested
  • Arrange for courier pick-ups and deliveries
  • Word processing and mail out duties
  • Document revisions, proofing and editing
  • Process mail-outs and overnight deliveries
  • Receptionist duties
  • Periodically fill-in for the primary Receptionist on the main floor as requested
  • Greet and direct guests to conference rooms
  • Receive deliveries
Requirements
  • Excellent oral and written communication skills
  • Excellent telephone skills
  • 5+ years of experience as an Executive Assistant
  • High Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask and prioritize workload
  • Must be team focused
  • Must be self-directed and able to complete projects with limited supervision

Please reference job ID #68709.

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit www.rlbarclay.com.

About the Company

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R.L. Barclay & Associates