Senior Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$94,000–$95,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Billing, Biology, Business Support, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Expense Reports, Finance, Fortune 500 Customers, Interpersonal Skills, Investment Management, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Professional Services, Property Management, Regulations, Telephone Skills, Willing to Travel
LOCATION
New York, NY
POSTED
4 days ago
Our client is seeking a highly organized and proactive Business Support Administrator to support the CEO at a growing investment management firm. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing a fast‑paced, high‑volume executive schedule. Hours are 9:00am-6:00pm with flexibility to stay later as needed, and the position is hybrid with three days in office (Tuesday-Thursday).
Key Responsibilities:
- Manage a heavy, back‑to‑back calendar for the CEO and ensure seamless daily flow
- Coordinate complex domestic and international travel, meetings, and event logistics
- Process invoices, approvals, and expense reports
- Liaise with IT, building management, and external service providers as needed
- Support office operations including supplies, pantry management, and general space upkeep
- Serve as backup for mainline phone coverage with strong phone etiquette
- Prepare presentations and assist with PowerPoint and Excel work
- Provide additional administrative support to a second Business Support Administrator and select executives
- Offer thoughtful, anticipatory support that aligns with the CEO's preferences and working style
- Participate actively in fostering a positive, engaged office culture
Qualifications:
- 5+ years of administrative experience supporting senior or C‑suite leaders
- Experience in finance or professional services highly preferred
- Strong communication and interpersonal skills
- Exceptional organizational ability with strong attention to detail
- Ability to multitask, manage competing priorities, and operate independently
- High level of discretion, reliability, and emotional intelligence
- Proficiency with Microsoft Office required
- Energetic, nurturing, and able to build trust with an executive who values consistency and loyalty
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $95K base salary + discretionary bonus
- Medical, dental, and vision coverage
- PTO package
- Additional "recharge week" (five days) after six months of employment
- Supplemental 401(k) option with tiered vesting schedule
- Pre‑tax transit program
- Wellness initiatives and internal engagement opportunities
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
B