Administrative Specialist Jobs in the United States

PROLIM Corporation

$30 - $40

San Francisco, CA

Their IT and PLM consulting offerings include; Advisory, PLM Software/Services, Program Management, Solution Architecture Training/Staffing, Cloud Solutions, Servers/Networking, Infrastructure, ERP Practices and QA Services. They understand business as much as technology, and help their customers improve their profitability and efficiency by providing high value technology consulting, staffing, and project management outsourcing services.

Primetals Technologies

Alpharetta, GA

Come join the 7,000 employees worldwide—including 1,000 team members across 14 U.S. locations—at Primetals Technologies, a Group Company of Mitsubishi Heavy Industries. Primetals Technologies USA, LLC is a leading partner for engineering, plant construction and lifecycle services in the metal industry.

Nesco Resource

$20 - $30

Louisville, KY

The ideal candidate will effectively manage multiple priorities while ensuring accuracy, consistency, and confidentiality across large sets of business records and legal or compliance documentation. This role requires exceptional attention to detail, strong organizational and clerical skills, and the ability to work independently with minimal supervision.

US Tech Solutions, Inc.

$21.86 - $24.86

Terrell, NC

This role involves managing daily administrative tasks, coordinating schedules, handling communication, and assisting with various projects as needed. US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.

Chaffey College

Rancho Cucamonga, CA

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Nesco Resource

$25

Schenectady, NY

We are seeking a highly organized and detail-oriented Part-Time Administrative Support Specialist to provide essential administrative assistance and ensure the smooth operation of daily activities. This role supports staff and management by handling administrative tasks, maintaining records, and assisting with communications and scheduling.

Inland Regional Center

$24.0366

SAN BERNARDINO, CA

Accurately calculate payment from vendorized rates, Schedule of Maximum Allowance (SMA), Current Procedural Terminology (CPT) or negotiated rate, and/or bill for third party payments, proportionate cost, and absences. Verify level of supervision with rate tools; verify source of fund (SOF) information, payee status, and ensure SOF amounts cover basic cost of care.

Bethesda Health

$63943 - $106407

Belleville, IL

Oversees resident care activities that increase risk of infection (i.e., use and care of urinary catheters, wound care, incontinence care, skin care, point-of-care blood testing, and medication injections). Develops and implements an ongoing infection prevention and control program to prevent, recognize, and control the onset and spread of infections in order to provide a safe, sanitary, and comfortable environment.

SOA/Dept of Corrections

$34.06 - $36.46

Wasilla, AK

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P.

Bowhead / UIC Technical Services

Patuxent River, MD

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

Reed Smith LLP

$26.44 - $29.57

Boston, MA

This position serves as the first point of contact for clients, visitors, and personnel, ensuring a welcoming and professional environment, while also managing document production, mail services, and general office support. The Guest/Office Services Specialist is a client-facing role responsible for delivering exceptional front-of-house service while supporting core office services operations.

Bowhead / UIC Technical Services

Patuxent River, MD

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

Reed Smith LLP

$19.95 - $26.44

Atlanta, GA

Located in the lobby and main reception areas, Guest Services staff are the first point of contact for visitors and are responsible for making them feel comfortable, directing them to their appointments, and meeting and assisting them during their stay. Strong customer service skills, the ability to accept accountability for all assigned responsibilities with a high level of diplomacy, the capacity to handle collaboration and competing priorities, timeliness, and positive attitude.

Vaco LLC

$23 - $25

Foothill Ranch, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco LLC

$25 - $27

Southfield, MI

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Jobot

$15

Las Cruces, NM

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

PlanIT Group

Eagan, MN

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.

Ken's Foods

Mcdonough, GA

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Maintains product quality through use and adherence of good manufacturing practices, HACCP, food safety procedures, product specifications, and quality procedures.

CrossLink

Claremont, NC

Position Summary: The Associate Clinical Sales Specialist is specifically responsible for obtaining and maintaining expert knowledge of Stryker Joint Replacement product portfolio including the Mako Robotic System for assigned territory and customers. As a condition of consideration for employment, selected candidates are required to successfully complete the MSC TotalOrtho+ or TotalOrtho Program, including all associated coursework, clinical training, and formal evaluations.

Jobot

$20 - $35

Williston, FL

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will be responsible for managing our financial records, including purchases, sales, receipts, and payments, as well as providing administrative support to ensure efficient operation of the office.

Chestnut Health Systems

$21 - $22

Madison, IL

Screen potential housing applicants based on eligibility and funding criteria across Chestnut’s housing programs• Manage all housing referrals, maintain internal waitlists, and coordinate with Madison County’s Coordinated Entry system• Conduct applicant interviews and oversee tenant move-ins and move-outs in coordination with facilities, purchasing, and clinical staff• Provide consumer-driven support, including linking clients to community resources and assisting with case management• Address property management and tenant issues, including inspections, landlord/tenant concerns, IT requests, and monitoring non-payment of rent• Respond to phone inquiries and provide professional, warm, and welcoming customer service to prospective and current tenants• Maintain accurate data entry across multiple systems, including internal databases, electronic health records, and housing program records• Engage and communicate with clients to provide ongoing support and maintain positive relationships• Promote trauma-informed, recovery-oriented care, including hope, respect, empowerment, health/wellness, and spirituality/connectedness. Requires basic computer skills and experience to include MS Word, MS Excel, Outlook, Adobe Acrobat and an electronic medical record (EMR) Effective communication with employees, consumers, potential consumers, and support systems.

ILLINOIS CORN MARKETING BOARD

Norfolk, NE

The Specialist educates cooperators, helps secure financial and technical assistance for adopting or expanding conservation practices within a ~60-mile radius of Norfolk, NE and reports on success in utilizing grant and cost-share funds to PCM partners. Precision Conservation Management (PCM) is a farmer service program led by the Illinois Corn Growers Association in partnership with over 30 conservation leaders, including the Nebraska Corn Board.

Helen Ross McNabb Center

Knoxville, TN

Summary of position: Provides daily response to all phone calls directed to C&Y IST, Family Treatment Services, and Great Starts, including providing messages/notes to nurses for calls related to medication questions, answering questions of next scheduled medication/intake appointments, and other related phone calls. Summary of role of team: The Knox CY IST team comprises of outpatient providers in the areas of therapy, case management, care coordination, and medication management.

Beacon Hill

$60000 - $80000

Evanston, IL

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.

ILLINOIS CORN MARKETING BOARD

Bloomington, IL

Ability to communicate professionally with board members, vendors, farmers, and staff at all levels of the organization . The Accounts Payable Specialist is primarily responsible for accounts payable functions for four agricultural related organizations.

AHMC Healthcare Inc

$20 - $30

Alhambra, CA

AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.

Jobot

$75000 - $95000

Washington, DC

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint.

Heritage Bank

$20 - $25

Bremerton, WA

The Bank Operations team is seeking temporary deposit operations specialists (April - December 2026) who will be responsible providing accurate and efficient operational support for deposit products and services and exceptional customer service to internal and external customers in accordance with department and regulatory guidelines, and within prescribed deadlines. Basic understanding of debit/credit relationships and negotiable instruments; general math skills to balance accounts and locate routine and non-routine mathematical errors, to process debits and credits accurately, and adhere to customer instructions.

Jobot

$50000 - $65000

Minneapolis, MN

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.

LEADS at SUNY Buffalo State University

Albany, NY

Learning, Engagement, and Development Services (LEADS) at SUNY Buffalo State is seeking to hire a Senior Training and Development Specialist/Curriculum Developer to deliver statewide computer training and technical assistance on NYS-proprietary and non-proprietary applications to State and local district Social Services agency staff; design and develop curriculum, including PowerPoint presentations, quick-reference guides, distance learning modules, and computer-based trainings; and perform other duties as assigned. Training and related activities:Deliver high-quality instructor-led classroom sessions, one-on-one sessions, and virtual WebEx Classroom training to NYS Department of Social Services (DSS) and NYS Office of Temporary and Disability Assistance (OTDA) staff at various field locations, using mobile lab equipment for classroom sessions.

Beacon Hill

$30 - $33

Boston, MA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. The Administrative Assistant will provide day-to-day administrative support to VPs and offer occasional backup to executive assistants, ensuring seamless operations across teams.

Jobot

$20 - $31

Irvine, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.

GFS Home Loans

$50000 - $65000

San Antonio, TX

The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers.

Connecticut Institute for Communities, Inc.

$16.35 - $17.35

Danbury, CT

Summary: The position is responsible for assisting 1-2 classrooms in planning and implementing classroom routines, curriculum, meals, and related activities for pre-school and/or infant toddler children (ages 6 months-5 years). The position is responsible for assisting 1-2 classrooms in planning and implementing classroom routines, curriculum, meals, and related activities for pre-school and/or infant toddler children (ages 6 months-5 years).

Bowhead / UIC Technical Services

Patuxent River, MD

Experience performing complex evaluations of existing procedures, processes, communication techniques, models, and/or systems related to management problems for the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. Job duties will include, but not be limited to: Ensure project procedures and controls are followed, manage manning and staffing project efforts, and lead problem resolution efforts.

Bowhead / UIC Technical Services

Patuxent River, MD

This individual must have direct experience supporting the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. A BS or BA degree in Business Administration , Management or other relevant technical discipline is required in addition to at least six (6+) years of professional experience in an office operation or managment support contract.

TTEC

Detroit, MI

Review and evaluate operational procedures, including Customer Service interactions from all communication channels, service requests, refund processing, Transponder fulfillment, outgoing correspondence, and future quality review implementations. Assists the Quality/Training Manager and Assistant Manager in auditing Key Performance Indicators (KPIs) for TTEC Operations, like outgoing correspondence and external survey results.

Bowhead / UIC Technical Services

Patuxent River, MD

At least eight (8) years of hands-on experience in one of the following areas: business financial analysis, continual process improvement, communication techniques or managing data for large organizations. Experience using and designing Microsoft 365 applications including Office, Power BI, SharePoint, PowerPoint, Power Automate and lists.

Sentry Insurance

Blue Ash, OH

Provides general administrative support, which may include, but is not limited to, participating in system upgrades, process improvement projects, and/or quality audits, and assisting with onboarding new associates on the team. Handles the most complex transactions by gathering all necessary data from various sources, updating applicable systems, reviewing output for accuracy and completeness, and ensuring appropriate resolution.

CFS

$38000 - $45000

San Antonio, TX

Our client is seeking an Accounting Specialist to work from our office and support accounts payable, accounts receivable and other various account reconciliations. Accepting credit card payments and performing collection calls as necessary.

Kate Farrell Staffing

$65000 - $75000

New Providence, NJ

Midsized law firm, located in New Providence, NJ, seeks an experienced legal assistant/paralegal to support Managing Partner specializing in labor and employment law. Interested candidates are encouraged to forward résumé in Word format to: KateFarrellStaffing@gmail.com.

Bethesda Health

$63943 - $106407

Belleville, IL

Oversees resident care activities that increase risk of infection (i.e., use and care of urinary catheters, wound care, incontinence care, skin care, point-of-care blood testing, and medication injections). Develops and implements an ongoing infection prevention and control program to prevent, recognize, and control the onset and spread of infections in order to provide a safe, sanitary, and comfortable environment.

Roseland Community Hospital

$50000 - $55000

Chicago, IL

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

West Chester University of Pennysylvania

West Chester, PA

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Shegerian & Associates

$54000 - $58000

San Diego, CA

Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day. We're California's premier plaintiff-side employment law firm, and we're looking for an Intake Specialist who brings equal parts heart and precision.

Jobot

$50000 - $55000

Huntsville, AL

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Position Overview: We are seeking a detail-oriented and reliable AP/AR Clerk / Bookkeeper to support the day-to-day financial operations of a growing small business.