5,973 Results for

Administrative Specialist Jobs in the United States

Jobs

New!

Phoenix, AZ3 days ago

$21.50–$25.50 Per Hour

Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies.

Westminster, MD9 days ago

$36,979–$48,997 Per Year

Use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire, workplace and building safety regulations and all College policies. Assist with the hiring and onboarding of adjunct faculty or other designated employees by ensuring new hire paperwork is collected and complete, provide required forms to new hire and certify the I-9 form within 3 days of hire.

New!

Bedford, MA2 days ago

$60,467–$75,000 Per Year

This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates.

Alpharetta, GA10 days ago

Come join the 7,000 employees worldwide—including 1,000 team members across 14 U.S. locations—at Primetals Technologies, a Group Company of Mitsubishi Heavy Industries. Primetals Technologies USA, LLC is a leading partner for engineering, plant construction and lifecycle services in the metal industry.

New!

Newark, DE5 days ago

$20–$23 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Attractive base pay and comprehensive benefits, retirement planning, work-life balance, and generous paid time off (PTO) policy alongside observed corporate holidays.

New!

Glen Burnie, MD4 days ago

$25–$35 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs.

New!

Los Angeles, CA3 days ago

$31–$36 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. In addition, you will be responsible for establishing constructive working relationships with members of the departmental staff and conveying complex problems and proposals in both formal and informal settings.

New!

Newark, DE4 days ago

$23–$25 Per Hour

New!

Albuquerque, NM6 days ago

$20–$23 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This individual will play a key role in maintaining data integrity, supporting staff, and ensuring compliance across our healthcare operations.

New!

Albuquerque, NM4 days ago

$20–$24 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This individual will play a key role in maintaining data integrity, supporting staff, and ensuring compliance across our healthcare operations.

New!

Bremerton, WA5 days ago

$20–$25 Per Hour
Full-time

The Bank Operations team is seeking temporary deposit operations specialists (April - December 2026) who will be responsible providing accurate and efficient operational support for deposit products and services and exceptional customer service to internal and external customers in accordance with department and regulatory guidelines, and within prescribed deadlines. Basic understanding of debit/credit relationships and negotiable instruments; general math skills to balance accounts and locate routine and non-routine mathematical errors, to process debits and credits accurately, and adhere to customer instructions.

New!

Anaheim, CA6 days ago

$22–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback.

New!

New York, NY6 days ago

$80–$90 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Reporting to the Senior Manager of User Engagement, Education & Tech Academy, this individual will be responsible for designing, delivering, and supporting generative AI training and enablement programs across the enterprise.

New!

Belleville, IL3 days ago

$63,943–$106,407 Per Year

Oversees resident care activities that increase risk of infection (i.e., use and care of urinary catheters, wound care, incontinence care, skin care, point-of-care blood testing, and medication injections). Develops and implements an ongoing infection prevention and control program to prevent, recognize, and control the onset and spread of infections in order to provide a safe, sanitary, and comfortable environment.

New!

Los Angeles, CA6 days ago

$89,000–$100,000 Per Year

This role will oversee the IS PMO's most complex projects, which will likely involve a diverse set of components, including healthcare processes, clinical applications & interfaces, business / administrative applications & interfaces, enabling / supporting technology and infrastructure (e.g., hardware, devices, telecom, storage solutions). Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Dallas, TX29 days ago

$50–$52 Per Year
Temporary
Contractor
Full-time

Partner with implementation teams, the GTreasury product team, and functional stakeholders to configure GTreasury modules, including: Cash Management & Forecasting, Payments, Financial Instruments, Bank Connectivity, Bank-to-Book Reconciliation, Hedge Accounting, and Liquidity Planning at the direction of GTreasury’s SMEs. This role will play a critical part during implementation by partnering with Treasury, Accounting, and Technology stakeholders to configure and enable the solution, and will transition into the primary application owner of the post-go-live system.

New!

Albuquerque, NM6 days ago

$18–$22 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

Albuquerque, NM6 days ago

$20–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Data Management & Reporting: Regularly pull and analyze EHR reports for compliance, grant reporting, and operational insights, such as patient volume, outcomes, and billing trends.

New!

Stony Brook, NY5 days ago

$67,500–$122,036 Per Year

Interfaces with physicians, patients, and administrative personnel. Schedules meetings for clinical staff as needed.

New!

Burlington, WA5 days ago

$21.62–$24.84 Per Hour

Individuals in this role help customers by providing a warm welcome and greeting to everyone who calls in for assistance, and will process a variety of financial requests, while learning and maintaining a thorough knowledge of the Bank's products and services, to inform customers of other bank services that will meet their current and future needs. Level II - 2+ years recent experience in retail banking, bank operations and/or a service / call center environment, with working knowledge and experience in multiple functions including online/electronic banking, account maintenance, billing questions and research, regulatory compliance, operations, and phone applications and systems – required.

New!

Albany, NY2 days ago

$1–$40 Per Hour

Position Overview:As an Emergency Management Administrative Specialist, you will support various unit projects through the development, maintenance, or revision of emergency management, hazard mitigation, emergency operations, and/or resiliency plans and operations. Development of emergency management procedures, checklists, job aids, and operational plans for preparedness, response, recovery, and mitigation activities of the Emergency Management program.

San Juan Capistrano, CA17 days ago

The Medical Assistant supports daily clinic operations through a combination of clinical and administrative responsibilities, including direct patient care, front office duties, and back office support. If you’re looking for a Medical Assistant job with career growth, mentorship, and meaningful patient impact, apply today and start building your future with Paloma Medical Group.

Tampa, FL11 days ago

Temporary
Contractor
Full-time

This role requires strong customer service skills, technical troubleshooting abilities, and the ability to work effectively with court staff, judges, attorneys, and the public in a fast-paced environment. We are looking for a Support Specialist to support daily courthouse business operations onsite in Tampa, FL by managing print services, customer interactions, equipment coordination, and administrative tasks.

Lombard, IL16 days ago

$20–$20 Per Hour
Full-time
Employee

This position is responsible for administrative claim setup as well as initial claim review including but not limited to eligibility, determine coverage amounts, policy requirement, group contacts and preferences and payment procedures. Create, review and edit member and benefit information including Self-Administered Billing, Self-Administered Billing-Web, Third Party Administrators, spouse and dependent coverages.

Canton, MS27 days ago

Oversee all inventory management procedures within your warehouse including all inbound scheduling, receiving, transfers, cycle counts, dunnage scheduling, and any other inventory processes or procedures that are developed as continuous improvement. Adhere to all safety protocols while operating forklifts and handling products in the warehouse, including wearing proper PPE and following warehouse guidelines for safe material handling.

Lenexa, KS17 days ago

$18–$21 Per Hour
Full-time
Employee

At PerTronix Performance Brands, you'll be the connection between our customers and the industry's leading performance brands-supporting orders, solving problems, and keeping things running smoothly. PerTronix Performance Brands is home to some of the most recognized names in the automotive aftermarket, including Aeromotive Fuel Systems, PerTronix Ignition Products, Taylor Cable, JBA Performance Exhaust, and more.

New!

Walbridge, OH1 day ago

$22–$24

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

New!

Waltham, MA1 day ago

$25–$30

New!

Indianapolis, IN1 day ago

$40,000–$50,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. The Business Operations Specialist will play a critical role in ensuring seamless office functionality while supporting internal stakeholders with administrative coordination, financial tracking, and professional communications.

New!

Orlando, FL1 day ago

$17–$18

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

VA10 days ago

$143,913–$187,093
Full-time

In this position you will serve as a Regional Desk Officer with responsibility for providing policy and program support as well as administrative and managerial assistance to DS/HTP and the Regional Security Offices (RSOs) in assigned regions to provide a safe and secure environment for the conduct of diplomacy at high threat high risk (HTHR) posts. Open and Close Dates: Apr 30, 2026 - May 14, 2026 Marketing Statement: Summary: This position is located in the Office of Regional Directors of the High Threat Programs Directorate, Bureau of Diplomatic Security (DS/HTP/RD).

New!

Philadelphia, PA4 days ago

$31.25–$36.06
Full-time
Employee

Support end-to-end attorney recruiting by collecting and organizing interview feedback, reviewing resumes in connection with searches, and asking thoughtful questions to build understanding of the firm, practice groups, and legal landscape. Assist with on-campus recruiting season, create interview schedules, coordinate travel arrangements, prepare pre-arrival information and arrival packages, follow up with candidates.

New!

Boston, MA3 days ago

$26.44–$29.57
Full-time
Employee

This position serves as the first point of contact for clients, visitors, and personnel, ensuring a welcoming and professional environment, while also managing document production, mail services, and general office support. The Guest/Office Services Specialist is a client-facing role responsible for delivering exceptional front-of-house service while supporting core office services operations.

Kansas City, MO7 days ago

Joining Saint Luke's means joining a team of exceptional professionals who strive for excellence in patient care. Basic Life Support - American Heart Association or Red Cross, Registered Nurse - Various.

Milwaukee, WI11 days ago

$52,000–$54,000

By clicking “Apply Today” you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Boston, MA23 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a life sciences services company, is seeking an Operations Support Specialist to provide onsite administrative and operational support within a large, well-established research environment in Boston.

Patuxent River, MD20 days ago

This individual must have direct experience supporting the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. A BS or BA degree in Business Administration , Management or other relevant technical discipline is required in addition to at least six (6+) years of professional experience in an office operation or managment support contract.

Patuxent River, MD20 days ago

Experience performing complex evaluations of existing procedures, processes, communication techniques, models, and/or systems related to management problems for the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. Job duties will include, but not be limited to: Ensure project procedures and controls are followed, manage manning and staffing project efforts, and lead problem resolution efforts.

Patuxent River, MD20 days ago

At least eight (8) years of hands-on experience in one of the following areas: business financial analysis, continual process improvement, communication techniques or managing data for large organizations. Experience using and designing Microsoft 365 applications including Office, Power BI, SharePoint, PowerPoint, Power Automate and lists.

Canton, MS30+ days ago

The Route Settlement Specialist in the branch locations verifies drivers’ paperwork, bank deposits and full-service bags. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

New!

Norfolk, Virginia5 days ago

The Project Control Specialist also analyzes project data to identify trends, issues, and risks, and supports the development of mitigation strategies to promote successful project outcomes and cost control. The selected candidate will be required to pass a pre-employment third-party background check which may include verification of any of the following: Employment history; Education and/or certifications; Criminal history; Driving Records; Other records or information related to the candidate’s suitability for the position.

New!

Columbus, OH1 day ago

$20–$22

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

Richmond Heights, OH4 days ago

Previous experience in payment processing, accounts payable, accounts receivable, banking, insurance, benefits administration, bookkeeping, or administrative support preferred. We are looking for someone who is reliable, organized, and takes pride in producing accurate work while supporting clients and internal teams efficiently and professionally.

New!

Denver, COToday

$22–$22 Per Hour

ESSENTIAL DUTIES AND RESPONSIBILITIES:Research, initiate follow-up, and resolve all unpaid or underpaid system debit balances on Medicare insurance claims; Actions include but are not limited to remit and EOB review, calling payer(s) and clinics, rebilling claims, navigating payer portals, and taking adjustments in the billing system. Specialists in this role will conduct collections activities which will entail contacting Medicare Administrative Contractors (MACs) to reconcile outstanding accounts receivable (debit balances), research and resolve problem accounts, and request rebills or adjustments on claims.

New!

Los Angeles, CA3 days ago

$32.69–$36.54 Per Hour
Full-time
Employee

The Research Services Specialist supports the delivery of document retrieval, docket and case procurement, and basic legal research services using a variety of traditional and electronic resources. Working as part of the Library & Research team, the Specialist collaborates with team members to manage research requests, support service delivery, and contribute to coverage across U.S. time zones.

New!

Philadelphia, PA2 days ago

$17.19–$19.23
Full-time
Employee

Service as back-up to the guest services specialist with answering phones, greeting visitors, reserving conference rooms and guest offices. Process or forward catering invoices along with appropriate billing information for reconciliation to the Business Center or other appropriate personnel in a timely fashion.

New!

Birmingham, AL1 day ago

$65,000–$85,000

New!

Bowling Green, KY1 day ago

$75,000–$85,000

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Administrative Specialist Jobs in the United States

Administrative Specialist/Traffic Control Experience Roadsafe Traffic Systems

Academic Administrative Specialist Carroll Community College

Administrative Support Specialist, Journeyman DCS Corporation

Sr Administrative Specialist Primetals Technologies

AR & Collections Specialist Jobot

Senior Billing Specialist Jobot

Project Specialist Jobot

Medical collections/patient accounts specialist Jobot

Electronic Health Records (EHR) Specialist Jobot

EHR/EMR Specialist Jobot

Deposit Operations Specialist - Temporary Heritage Bank

Documentation Specialist-In Office Jobot

Generative AI Training & Support Specialist Jobot

RN Specialist Bethesda Health

Healthcare IT Training Specialist Jobot

GTreasury SaaS System Administrator / Configuration Specialist Infinite Computer Solutions Inc

Medicare/Medicaid Claims Specialist Jobot

EHR Specialist Jobot

Authorizations Specialist Winston Resource LLC

Customer Support Specialist (On-site Banking Call Center) Heritage Bank

Administrative Assistant ECLARO

Medical Assistant / Medical Support Specialist Paloma Medical Partners, A California General Partnership

Support Specialist Presidio

Hybrid Supplemental Claims Intake Specialist Jepsen Investments, Inc.

Inventory Specialist CLARK BEVERAGE GROUP INC

Customer Experience & Order Support Specialist Aeromotive

AP Specialist Vaco LLC

Accounts Payable Specialist Vaco LLC

Business Operations Specialist (Part time) Vaco LLC

Reservation Specialist Vaco LLC

Security Specialist (Regional Desk Officer) U.S. Department of State

Legal Recruiting Specialist Reed Smith LLP

Guest/Office Services Specialist Reed Smith LLP

Registered Nurse - GI Specialists Saint Luke's Hospital of Kansas City

Accounts Receivable Specialist Kforce Inc.

Operations Support Specialist Beacon Hill Staffing Group

Program Management Specialist, Program Manager, Senior Bowhead / UIC Technical Services

Program Management Specialist, Project Manager, Senior Bowhead / UIC Technical Services

Business Operations Specialist Bowhead / UIC Technical Services

Route Settlement Specialist CLARK BEVERAGE GROUP INC

Project Control Specialist WR Systems

Billing Specialist- Part TIme Vaco LLC

AP / Bookkeeping Specialist Professional Placement Services

Revenue Cycle Specialist - Contract TalentBurst, Inc.

Research Services Specialist Reed Smith LLP

Hospitality Specialist Reed Smith LLP

Payroll and Benefits Specialist (On-site) - *Paycor experience required Vaco LLC

Benefits/ HRIS Senior Specialist Vaco LLC

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