Administrative Support Specialist: Maintenance & Administrative

CTG is seeking to fill a Administrative Support Specialist-Maintenance and Timekeeping for our client in Blaine, WA.

Location: Blaine, WA

Work Arrangement: Onsite

Schedule: Preferred 5/8 schedule (five 8-hour days); open to a 4/10 schedule (four 10-hour days) for the right candidate. Extended shifts and additional workdays may be required in preparation for the March 2027 Turnaround (TAR). During the turnaround, the anticipated schedule is six 10-hour days per week.

Position Summary

The Administrative Support Specialist-Maintenance and Timekeeping position will support the Maintenance Department by administering the MyTrack system and maintaining accurate contractor timekeeping, workforce qualifications, schedules, and related records. This role requires strong data management and Excel skills, experience with timekeeping systems, and familiarity with Maximo. The successful candidate will be highly organized, detail-oriented, able to work independently within established procedures, and committed to maintaining the confidentiality of company information.

Key Responsibilities

• Support the Maintenance Department in the daily administration of the MyTrack system.
• Follow established practices and procedures to ensure accurate and responsible system management.
• Review and process override requests.
• Update existing worker qualifications and skills as needed.
• Identify and resolve badge errors.
• Perform spend meter updates and enter third-party invoices.
• Process timekeeper access requests.
• Update existing work schedules and create new schedules as directed by the CCMS Specialist.
• Monitor and manage the MyTrack inbox, completing tasks within the scope of training and authorization.
• Organize, prioritize, and escalate requests requiring additional support or authorization.
• Submit system support tickets and track issues as appropriate.
• Complete additional tasks assigned by the CCMS Specialist that fall within the scope of the role.
• Maintain accurate records and protect confidential company and contractor information.

Required Qualifications

• Advanced data management skills and strong attention to detail.
• Advanced Microsoft Excel skills.
• Experience with MyTrack or a comparable timekeeping system.
• Experience using Maximo.
• Strong organizational skills and the ability to work independently within established guidelines.
• Excellent written and verbal communication skills.
• High ethical standards and the ability to handle confidential information responsibly.
• Ability to work onsite in Blaine, WA, according to the required schedule, including extended hours and additional workdays when needed.

Preferred Qualifications

• Previous experience as a timekeeper or system administrator for an industrial or construction timekeeping system.
• Two or more years of experience working onsite at a refinery or in a similar industrial environment.
• Experience supporting refinery contractors, maintenance teams, or turnaround activities.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

To Apply:

To be considered, please apply directly to this requisition using the link provided. Kindly forward this to any other interested parties. Thank you!

The expected base salary for this position ranges from $65,000 to $80,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained. In addition to salary, a competitive benefit package is also offered.