Administrative Specialist Jobs in the United States
CFS
$55000 - $70000
Itasca, IL
As a Legal Administrative Specialist, you will manage legal documentation, maintain case files, and assist with the preparation of court filings, especially in bankruptcy-related matters. A well-established financial services organization is seeking a highly organized and detail-oriented Legal Administrative Specialist to join its in-house Legal Department.
Chemtall/ SNF Holding
null, GA
The Administrative Specialist pivotally supports organizational operations by managing documentation, handling communication, maintaining databases, and coordinating administrative processes. SNF is a specialty chemical group whose products, water-soluble polymers, contribute to treating, recycling, preserving water, saving energy, and reducing carbon footprint.
CFS
$50000 - $55000
Greenwich, CT
A mission-driven nonprofit organization in Fairfield County is seeking a highly organized Administrative Specialist to provide comprehensive office and administrative support at its Greenwich, CT headquarters. This role is ideal for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a collaborative environment.
Roadsafe Traffic Systems
$25 - $28
Springfield, MA
Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies.
Roadsafe Traffic Systems
$18 - $21
Tampa, FL
Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies.
Aroha Technologies
$15 - $17
New Castle, DE
This role primarily supports Statewide Opioid Response (SOR) grant-funded programs and assists with documentation, communications, meeting coordination, and day-to-day administrative operations to ensure efficient program execution. This role supports Delaware’s critical opioid response efforts and provides the opportunity to contribute directly to meaningful public health initiatives while working alongside experienced professionals in a collaborative environment.
GTT
Framingham, MA
Job SummaryWe are seeking an experienced Senior Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two AVPs within a Fortune 500 retail organization. With over 4,500 stores in nine countries and four e-commerce sites, the organization offers products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.
Vaco LLC
$20 - $30
Quincy, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Michigan Corrections Organization
Okemos, MI
The Michigan Corrections Organization (MCO) SEIU Local 526M represents approximately 5,500 Corrections Officers and Forensic Security Assistants throughout Michigan. The Grievance and Training Specialist is responsible for managing all aspects of processing grievances and the initial and ongoing training of all chapter officials and stewards.
GTT
$26 - $27
Normandale, MN
Alternate / Related Job Titles: EHS Administrative Coordinator | EHS Training Coordinator | Safety & Environmental Administrative Assistant | EHS Program Support Specialist. The Environmental, Health, and Safety (EHS) Administrative Assistant supports the EHS team’s mission to maintain a safe, healthy, and environmentally responsible workplace.
GTT
Lexington, MA
The ideal candidate has hands-on experience working with EPIC systems, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism. This role serves as a key point of contact for customers and internal teams, ensuring smooth daily operations through strong customer service, scheduling, and administrative coordination.
Naval Nuclear Laboratory
$56900 - $87100
West Milton, NY
Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
Bricklayers Local#3
$39000 - $50000
Buffalo, NY
We are looking for an experienced Administrative Assistant to support daily operations assist staff and members ,and help ensure the office runs efficiently. The ideal canidate is reliable,organized and comfortable handling confidential information.
Bowhead / UIC Technical Services
Patuxent River, MD
Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.
City of Rockford
Rockford, IL
The role involves inspecting homes, estimating labor and materials for heating and structural improvements, preparing work orders using a state database, and maintaining required records and reports. Successful candidates must have knowledge of weatherization program regulations, building structures, and HVAC systems, along with strong communication and recordkeeping skills.
US Tech Solutions, Inc.
$20 - $24
null, undefined
Provide support to the Marketing Management team in other capacities to include: Handling non-marketing / comms requests such as updating T&Cs for our non-reg businesses for PNG and Client; list pulls, transactional communications, legal and disclaimer reviews, proofreading and audit reviews (15% - 25% of time). Help maintain and upload documents to a robust Teams site with all relevant media forms, contacts and documentation, support documents and templates used by the marketing team.
Bowhead / UIC Technical Services
Patuxent River, MD
NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.
Connecticut Institute for Communities, Inc.
$18 - $25
Danbury, CT
Requirements:Qualifications: Minimum High School Diploma, AA preferred, previous medical billing office experience required, ICD 9/10 experience, Certified Professional Coder (CPC) required, experience in Behavioral Health billing/coding preferred. High volume, community health center Billing Department position will perform manual and electronic billing to all insurances and patient statements, using computerized patient management billing software.
Lutheran Services Florida
Fort Myers, FL
Additionally, pursuant to House Bill 531 (2025), Lutheran Services Florida must ensure that all job vacancy postings and advertisements include a clear and conspicuous link to the AHCA Clearinghouse website and its requirements. The Senior Administrative Assistant assists with the administration of programs within assigned geographical area and serves as primary assistant to the Program Director.
St. John's Jesuit High School and Academy
$19 - $23
Sylvania Township, OH
St. John’s Jesuit High School & Academy is in search of a detailed, organized, and student-centered Administrative Assistant to join our vibrant Jesuit educational community. As an employee of a Catholic school in the Jesuit tradition, the Administrative Assistant balances compassion and accountability while aiding in the formation of young men as Men for Others.
CFS
$45760 - $52000
Tulare, CA
This Sales Administrative Assistant role is a key support position within a well-established ag operation, perfect for someone who enjoys organization, follow-through, and being the glue that keeps things moving. 2+ years of experience in sales support, sales admin, or administrative roles.
CFS
$55000 - $70000
Itasca, IL
As a Legal Administrative Assistant, you will manage legal documentation, maintain case files, and assist with the preparation of court filings, especially in bankruptcy-related matters. A well-established financial services organization is seeking a highly organized and detail-oriented Legal Administrative Assistant to join its in-house Legal Department.
CFS
$42000 - $52000
Kirkland, WA
This is a great opportunity for someone looking to build a long-term career in operations, customer support, or office administration while making a meaningful impact on team efficiency and customer experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in delivering exceptional support to both customers and internal teams.
CFS
$52000 - $58240
Dinuba, CA
You’ll serve as a key point of contact for order entry, issue resolution, and internal coordination, helping ensure smooth day-to-day sales operations. This role is ideal for someone who is organized, detail-oriented, and enjoys supporting a busy sales team.
CFS
$52000 - $58240
Portland, OR
Our client, a well-established company in the transportation and logistics sector, is seeking an Accounts Receivable Specialist to join their accounting team. This is a great opportunity for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys keeping financial operations running smoothly.
Treasure Coast Accounting Inc.
STUART, FL
Responsibilities:Drafting correspondence Scheduling WorkflowBillingScanningPerforming general administrative task including:Answer PhonesGreet Visitors warmly and make sure they are comfortableSchedule Meetings and conference roomCoordinate mail flow in and out of officeCoordinate office activitiesArrange appointments. Data EntryKnowledgeable in QuickBooksStrong Organizational Skills with meticulous attention to detailMS Office Suite experience required - Word, Excel, and Outlook.
PlanIT Group
Eagan, MN
Description: • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. • Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.
CFS
$54080 - $62400
Lynwood, WA
As a Payroll Specialist, you’ll play an essential role in ensuring accurate bi‑weekly payroll, maintaining employee files, and supporting the HR and finance teams with various administrative needs. Join a long‑established home‑services leader known for innovation, trusted workmanship, and a strong employee‑focused culture.
Beacon Hill Staffing Group, LLC
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
Beacon Hill Staffing Group, LLC
$124000 - $125000
New York, NY
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Providence Non-RN - Oregon
$23.81 - $36.44
Portland, OR
Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.
Sonora Quest Laboratories
Phoenix, AZ
The span of responsibility includes either direct management of or technical oversight for areas of responsibility for multiple system sites and is a liaison between system directors, managers, technical specialists, pathologists and other management personnel. Must possess strong knowledge of business and/or healthcare as normally obtained through the completion of bachelor's degree in business, healthcare administration or related field and 5 years experience in mid-level management or supervision.
Chestnut Health Systems
$21 - $22
Madison, IL
High school diploma or equivalent plus five years’ social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor’s degree. Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences.
Company Confidential
$38400 - $42240
Miami, FL
A small but busy architectural and engineering firm serving primarily public-sector clients, is seeking a reliable and detail-oriented Administrative Assistant to join our Miami Gardens office. The ideal candidate will possess a minimum of an Associate of Arts (AA) degree, be proficient in Microsoft Word, Excel, and PowerPoint, and demonstrate strong written and verbal communication skills.
Legacy Communities
Sebring, FL
The Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
Bowhead / UIC Technical Services
Patuxent River, MD
This individual must have direct experience supporting the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. A BS or BA degree in Business Administration , Management or other relevant technical discipline is required in addition to at least six (6+) years of professional experience in an office operation or managment support contract.
Bowhead / UIC Technical Services
Patuxent River, MD
Experience performing complex evaluations of existing procedures, processes, communication techniques, models, and/or systems related to management problems for the corporate operations for a major Legislative or Department of Defense (DoD) Echelon Command / Secretariat; past experience supporting a Navy or Marine Corps Command Element preferred. Job duties will include, but not be limited to: Ensure project procedures and controls are followed, manage manning and staffing project efforts, and lead problem resolution efforts.
Housing Authority of the County of San Bernardino
$28.5 - $39.48
San Bernardino, CA
Assists the Real Estate Development Manager and other development staff in the day-to-day operation of the Real Estate Development Program by planning, prioritizing, and assisting with work associated with property acquisitions, conversions, land and property purchases, etc. We are currently looking for a Real Estate Services Specialist who will be responsible for performing complex clerical and technical duties in support of tasks related to Real Estate Development and project planning.
Bowhead / UIC Technical Services
Patuxent River, MD
At least eight (8) years of hands-on experience in one of the following areas: business financial analysis, continual process improvement, communication techniques or managing data for large organizations. Experience using and designing Microsoft 365 applications including Office, Power BI, SharePoint, PowerPoint, Power Automate and lists.
Jobot
$20 - $25
Warren, OH
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.
TemPositions Group Of Companies
$23 - $24
Syosset, NY
The Ideal candidate must be detail oriented, and highly motivated to work in a fast paced environment. Qualifications: High school diploma or equivalent; associate or bachelor’s degree preferred.
CFS
$50000 - $56000
Atlanta, GA
Reporting directly to the AP Manager the AP Specialist will be responsible for supporting high-volume invoice processing, managing vendor communications, and ensuring timely and accurate financial transactions. Provide vendor support by resolving inquiries, following up on invoice issues, and processing credit/debit memos in coordination with the AP Director/Manager.
Vaco LLC
$28 - $32
Manhattan, NY
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Chaffey College
Rancho Cucamonga, CA
Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.
Beacon Hill Staffing Group, LLC
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Vaco LLC
$75000 - $95000
Boston, MA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
WSFS Bank
$64491 - $105949.5
Wilmington, DE
The incumbent will effectively manage the transfer of knowledge related to sales processes, products, services, soft skills, leadership, performance management, and policies while applying adult learning theory to ensure participant comprehension and job ready performance. $64,491.00 - $105,949.50Individual base pay may vary on additional factors such as the candidate’s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.
Company Confidential
Austin, TX
Collaborate in the organization and coordination of internal events when required, which may involve flexibility to work additional hours on certain days. We are a software company seeking a Part-Time Administrative Assistant to join our team and support our daily operations in Austin, TX.
HEPCO, Inc.
$26 - $31
Norfolk, VA
This position supports the Program Management Office (PMO) and plays a key role in ensuring the smooth coordination of projects, documentation, and communication across internal teams, corporate stakeholders, and external partners. You will maintain accurate project records, assist with reporting, coordinate communications, and support project managers and related stakeholders to ensure efficient program execution.
CFS
$55000 - $67000
San Antonio, TX
Work closely with stakeholders to track any project updates to ensure project is tracking on time. Overview: This position will provide administrative support and is responsible for maintaining project details for billing in the Finance department.