Remote Administrative Support Specialist

Careerscape is recruiting on behalf of our client for an entry-level, fully remote Administrative Support Specialist based in New Jersey. This is a great opportunity for an organized, detail-oriented self-starter who wants to build a career in administrative operations while supporting a growing team from home.

Day to day, you will juggle calendars, correspondence, and data entry while keeping projects and teammates on track. The right person thrives on structure, enjoys checking things off a list, communicates clearly in writing, and is comfortable picking up new tools and processes quickly in a remote environment.

Responsibilities

• Manage calendars and schedule meetings across multiple time zones
• Answer and route emails and phone calls in a professional manner
• Maintain and update records, spreadsheets, and databases
• Prepare correspondence, reports, and basic presentations
• Process incoming and outgoing mail and digital documents
• Assist with onboarding new hires and maintaining files
• Order office supplies and coordinate with vendors as needed
• Support basic bookkeeping tasks such as expense tracking
• Coordinate virtual meetings and take accurate notes
• Assist team members with general administrative requests

Requirements

• High school diploma or equivalent required, associate degree a plus
• Prior internship or office experience preferred but not required
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines independently
• Comfortable working remotely with a reliable internet connection
• Professional phone and email etiquette
• Self-motivated with a positive, can-do attitude

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Paid training and onboarding
• Opportunities for career growth and advancement
• Employee assistance program
• Collaborative and supportive virtual team culture
• Annual performance reviews with merit increases