Administrative Coordinator Jobs in the United States

Beacon Hill Staffing Group, LLC

Philadelphia, PA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Arrochem

$39000 - $65000

Mt Holly, NC

This role collaborates with customer service, purchasing, sales, production, and accounting, while also supporting HR, environmental/regulatory coordination, and basic IT needs. The Administrative & Operations Coordinator supports daily office operations across multiple departments and works directly with the President.

Jobot

$21 - $25

Westchester, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please note that this role is not patient-facing and is not suitable for PSRs, front desk staff, call center representatives, patient access coordinators, claims examiners, or clinically focused coordinators.

Providence Non-RN - Oregon

$23.81 - $36.44

Portland, OR

Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.

CornerStone Staffing

$25 - $35

Dallas, TX

This part-time opportunity is ideal for candidates seeking long-term potential, ownership of a dynamic office, and exposure to both internal operations and external client coordination. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from CornerStone and its affiliates, and contracted partners.

Joulé

$40 - $50

Tarrytown, NY

This Senior Administrative Coordinator opportunity is ideal for an experienced corporate administrator who thrives at the executive level—someone who can anticipate needs, keep complex priorities moving, and serve as a trusted partner to senior leaders within a fast-paced, highly collaborative environment. System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.

TemPositions Group Of Companies

$23 - $24

Syosset, NY

The Ideal candidate must be detail oriented, and highly motivated to work in a fast paced environment. Qualifications: High school diploma or equivalent; associate or bachelor’s degree preferred.

Marshalls

$13 - $13.5

North Charleston, SC

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs.

Luminis Health

$46.1 - $62.51

Lanham, MD

The Administrative Nursing Supervisor is a Registered professional Nurse who assists Nursing Administration with the organization, coordination and evaluation of the activities on the evening, night and weekend shifts of the Nursing/Patient Care Services, working cooperatively with the Medical Staff and other Hospital staff who support patient care. The Administrative Nursing Supervisor shall assume the authority and responsibility of the Nursing/Patient Care Services Department on his/her shift in the absence of the Vice President of Nursing/Patient Care Services.

Shirley Ryan AbilityLab

Chicago, IL

The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute. Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.

GTT

Littleton, MA

Job Summary: The Administrative Assistant plays a key role in supporting customer service operations and maintaining the organization and efficiency of the Littleton, MA office. This role plays a key part in supporting customer service operations and maintaining the organization and efficiency of the office environment.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

CFS

$52000 - $58240

Fresno, CA

We’re partnering with a well-established construction company in the Fresno area to find a Project Coordinator who thrives on organization, follow-through, and keeping projects moving from start to finish. This role is ideal for someone who enjoys being the central hub between project managers, vendors, and internal teams.

Hebrew SeniorLife

$102162 - $153244

Boston, MA

Assume responsibility for intervention in family matters requiring immediate attention, and refer appropriately to Nurse Manager/DON and/or Social Service Department for long-term management and follow-up. Communicate with Administrative Coordinator and appropriate Nurse Manager/DON on staffing, scheduling, clinical and administrative issues.

GTT

$26 - $27

Normandale, MN

Alternate / Related Job Titles: EHS Administrative Coordinator | EHS Training Coordinator | Safety & Environmental Administrative Assistant | EHS Program Support Specialist. The Environmental, Health, and Safety (EHS) Administrative Assistant supports the EHS team’s mission to maintain a safe, healthy, and environmentally responsible workplace.

University of Oregon

$34.7 - $53.24

Eugene, OR

The Move Coordinator and Project Manager is also responsible for the oversight, management, and owner inspection of small to medium-scale (typically $110k - $1M) University capital construction projects, ranging in duration, including: scope development, design coordination, schedule and budget management, job site quality control, assigning and scheduling work, and the coordination of construction activities with building users as needed. The Move Coordinator and Project Manager works closely with Design and Construction Project Managers, multiple contractors, Owner's Representatives, University of Oregon campus clients and constituents, and local moving companies and Facilities support staff while working on relocation and construction projects.

PlanIT Group

Eagan, MN

Description: • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation. • Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.

Hebrew SeniorLife

$69669 - $104503

Boston, MA

Assume responsibility for intervention in family matters requiring immediate attention, and refer appropriately to Nurse Manager/DON and/or Social Service Department for long-term management and follow-up. Communicate with the Administrative Coordinator and appropriate Nurse Manager/DON on staffing, scheduling, clinical, and administrative issues.

GTT

Framingham, MA

Job SummaryWe are seeking an experienced Senior Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two AVPs within a Fortune 500 retail organization. With over 4,500 stores in nine countries and four e-commerce sites, the organization offers products at competitive prices and is committed to creating an inclusive workplace and being a responsible corporate citizen.

CFS

$60000 - $70000

Denver, CO

This position blends accounts receivable and accounts payable, project coordination, and general office administration—making it ideal for a proactive, can-do professional who takes pride in keeping things running smoothly. Our client is seeking a reliable, organized, and friendly Office / Project Coordinator to support day-to-day operations, accounting activities, and project coordination across multiple offices.

Chaffey College

Rancho Cucamonga, CA

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

Colorado Convention Center - Legends Global

Denver, CO

Position requires frequent sitting, occasional walking, climbing stairs, standing on cement floors, turning, stooping, bending, crouching, kneeling, reaching, pushing and pulling; may be subject to adverse working conditions, dust, grime, noise, fumes, wet floors etc., including weather; requires irregular and/or extended hours, including weekends, evening, and holidays, determined by event schedule and/or department need; Must possess the ability to lift objects up to 50 pounds to desk level. Provide staffing support for data entry (hours allocations, reports, security logs), assist with the POD’s (plan of the day) as needed, regular written correspondence, maintain and organize office files, customer service representation, and verbal communications, and special projects.

Vaco LLC

$60000 - $65000

New Berlin, WI

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Encompass Health Rehabilitation Hospital of Amarillo

Amarillo, TX

Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a Nursing Staffing Coordinator at Encompass Health, your responsibilities will include managing the nursing schedule to ensure we provide exceptional patient care.

Martino Law Group, LLC

Melrose, MA

You will act as the operational backbone of the firm—ensuring systems run smoothly, finances are tracked accurately, workflows are followed, and the Managing Attorney can focus on legal strategy and client outcomes. Martino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm.

California Science Center Foundation

$50000 - $55000

LOS ANGELES, CA

This position supports the Communications Department’s efforts to plan and implement the strategic media relations program for the California Science Center’s exhibits and educational programming, expansion projects, IMAX Theater, and Explora Store. Maintain event timelines, help coordinate the logistical set-up for press conferences and events, including ordering food and rentals, coordinating additional staff and volunteer help, and working with various internal departments.

Beacon Hill Staffing Group, LLC

$35

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

CornerStone Staffing

Hillsboro, TX

In this role you will support and enhance the organization’s procurement operations—ensuring timely, cost-effective sourcing and vendor management, accurate purchase documentation, and smooth coordination between internal teams and external suppliers. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from CornerStone and its affiliates, and contracted partners.

System One

$28

Denver, CO

Construction Project Coordinator will be responsible for processing drawings, RFI submittals and project documentation, and coordination on all our new build projects within energy supply’s strategic projects group; new wind farms, solar projects, repowers and other major capital projects. Construction Project Coordinator:Will be working from a shared email box/alias, doing a lot of email correspondence, and utilizing OneNote to track the submittals, manage when the due dates are for information to go back to the suppliers.

Jobot

$130000 - $160000

Irwindale, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

ECLARO

$39.76 - $42.17

New Brunswick, NJ

Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services). Sets up, manages and maintains program / project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.).

Best Buddies International

$45000

Miami, FL

Oversee event planning and logistics for all department events including the annual Best Buddies Leadership Conference, Staff Leadership Conference, Global Staff Forums, including but not limited to: securing accommodations, managing the participant registration process, coordinating travel visas, booking travel arrangements, preparing presentation materials, organizing on-site logistics and events, and serve as the point of contact for meeting venues, vendors, and event attendees. Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD).

Beacon Hill Staffing Group, LLC

$21 - $24

Allentown, PA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a leading property management firm, is seeking a contract-to-hireFacilities Coordinator to provide operational support and ensure smooth facility management at a site in Allentown, PA.

Beacon Hill Staffing Group, LLC

$70000 - $75000

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

ECLARO

$37.5 - $41.28

Lawrence Township, NJ

Position Overview: A highcaliber Executive Project & Operations Coordinator to serve as a strategic enabler to the Vice President of Commercial & GPS Procurement. Success in this role is measured by improved executive effectiveness, faster decision execution, and increased operating discipline across the leadership team.

Galaxy Management Group, Inc.

Hauppauge, NY

Build your career in construction while staying close to home. We’re looking for a highly organized Estimating Coordinator to support our estimating team in preparing and submitting competitive construction bids. This is a great opportunity for someone who wants to grow into a junior project management role over time, while working in a stable, office-based environment with a close-knit team.

Vaco LLC

$35500 - $36000

Homewood, AL

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco LLC

$25 - $30

Irvine, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Chestnut Health Systems

$49000 - $55000

Bloomington, IL

The Integrated Support Services Coordinator plays a crucial role in ensuring the smooth functioning of office operations and reception activities within Chestnut’s Central Illinois facilities. This position requires adept leadership and organizational skills to supervise staff effectively while managing multiple tasks and maintaining a high level of professionalism.

U.S. Renal Care

Easley, SC

Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.

U.S. Renal Care

Greenville, SC

Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations.

Jobot

$70000 - $90000

Chicago, IL

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Since its founding in the early 1990s, our client has combined development insight with construction expertise to create places and spaces that enhance communities and improve people’s experience of the built environment.

VSolvit LLC

$30

NV - HENDERSON, NV, CA

Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

CFS

$50000 - $60000

Guilford, CT

This position will initially focus on payroll processing and benefits administration, serving as a key point of contact for employees and leadership, with a clear path to expand into billing, accounts receivable, and broader finance functions over time. This is an excellent opportunity for someone who enjoys payroll and benefits but is eager to build a more well-rounded finance career within a stable, collaborative organization.

Fujimi Corporation

Tualatin, OR

This position is responsible for managing purchasing records, reports, requisitions, and inventory levels of purchased items according to documented specifications and quality system requirements related to purchasing functions. This also includes the mental capability to conduct interpersonal interactions, make decisions, problem-solve, conceptualize, conduct research, perform math computations, operate computer hardware/software and work with interruptions and shifting priorities.

University of Oregon

$50000 - $60000

Eugene, OR

The Coordinator serves as steward of departmental resources and primary liaison to Student Life Financial Services regarding contract and purchasing management, including oversight and management of contracts, departmental Procurement card purchasing, vendor management, and resolution of procurement discrepancies. Responsibilities include event/rental invoice compilation, management of departmental printing and copying operations, including supply orders and maintenance coordination, and departmental records management to ensure compliance with university policies and retention schedules.

Southeast Technical College

$24.16 - $28.13

Sioux Falls, SD

Work with the Assistant Director of Admissions and CRM Manager to develop ongoing web-based improvements for processing campus visits, completing daily inquiry to Applicant Activity Improvements for processing campus visits, completing daily Inquiry to Applicant Activity Summary Report, student terminations, and more. This position is responsible for coordinating the many aspects of the campus visit program; providing administrative assistance to the Admissions Office; serving as the primary receptionist; and processing data and running reports.

Summit School Services

Thornton, NH

Minimum 2 years related Human Resources experience and/or recruiting or equivalent combination of education and experience, preferably in a manufacturing or trucking/transportation environment, and in working with unionized workforces. Orders and reviews background reports (including motor vehicle reports (MVR), drug test, physicals, fingerprints, and criminal history) approving or denying candidates in accordance with state, federal, DOT and company guidelines and regulations.

Mclane Company, Inc.

$18 - $18.5

Northfield, MN

Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture.