Administrative Assistant

Administrative Specialist

Greenwich, CT | Onsite | Full-Time

Overview

A mission-driven nonprofit organization in Fairfield County is seeking a highly organized Administrative Specialist to provide comprehensive office and administrative support at its Greenwich, CT headquarters. This role is ideal for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a collaborative environment.

Key Responsibilities

• Serve as the first point of contact for visitors, phone calls, and emails, ensuring a welcoming and professional experience

• Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination

• Oversee day-to-day office operations for executive offices and an on-site preschool location

• Assist with grant documentation, compliance reporting, and accreditation paperwork

• Perform accurate data entry and administrative support for health, education, and human service programs

• Manage office supplies and building inventory, including ordering and organization

• Monitor facilities-related issues and participate in the Safety Committee to help maintain a safe work environment

• Collaborate with leadership and staff to improve administrative processes and overall productivity

• Perform additional administrative duties as needed

Qualifications

• 3+ years of experience in an administrative, executive assistant, or office management role

• Proficiency in Microsoft Office Suite; ability to learn new systems quickly

• Strong organizational, time management, and multitasking skills

• Excellent written and verbal communication skills

• Ability to work independently in a fast-paced, team-oriented environment

• High level of discretion and ability to maintain confidentiality

• Valid driver’s license, reliable transportation, and auto insurance required

Compensation & Benefits

• Generous paid time off including vacation, sick, personal days, holidays, and summer half-day Fridays

• Comprehensive health benefits (medical, dental, vision)

• Tax-free spending accounts and employer-provided disability, life, and AD&D insurance

• Employee assistance program, wellness initiatives, pet and supplemental insurance

• Tuition assistance and retirement savings plan with employer match

• Collaborative work environment with training and professional development opportunities

• Opportunity to make a meaningful impact in the local community