UNKNOWN

FEED

This is a unique opportunity for a highly organized, polished, and trustworthy Executive Assistant who enjoys working directly with senior leadership and thrives in a role requiring discretion, independent judgment, exceptional attention to detail, and the ability to manage multiple priorities. The ideal candidate will bring a proven track record of supporting Presidents, CEOs, business owners, or C-suite executives, along with the ability to anticipate needs, organize demanding schedules, manage sensitive information, and execute a wide variety of professional and personal responsibilities.

The Hiring Method

Executive Assistant to the President

Project manage key strategic projects from inception through completion, including developing project plans, coordinating cross-functional teams, tracking milestones and deliverables, and communicating progress to stakeholders to ensure successful execution and achievement of business goals. Manage the end-to-end planning and execution of programs, events, meetings, and conferences, including securing venues, coordinating with caterers, distributing information and invitations, organizing speakers, managing event budgets, and overseeing all related logistics to ensure seamless operations.

HOUR

James Hardie

Executive Assistant

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Key responsibilities include managing complex scheduling and travel, prioritizing communications, coordinating with senior leaders and external partners, and tracking open items. Working in close partnership with the CEO, the EA helps him make the most of his time by understanding how he operates, anticipating needs and continuously refining the processes that support his work.

YEAR

DRW Holdings LLC

Executive Assistant to the CEO

Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. This role supports majority of UL Solutions Investor activities and will serve as a trusted partner, managing complex priorities, coordinating high-stakes engagements, and ensuring the team operates smoothly across multiple time zones.

UL Solutions Inc

Senior Executive Assistant - Chief Finance Officer

Faegre Drinker has an opportunity for an Executive Assistant to provide executive-level administrative, organizational, and strategic support to the Chief Operating Officer (“COO”), with the possibility of extending support to one additional senior executive as workload requires. Serve as a professional ambassador for the COO, any additional supported executive, and the firm while building strong relationships with firm leadership, attorneys, business professionals, vendors, and other internal and external stakeholders.

Faegre Drinker Biddle & Reath

ADAPTED_NOW

Coordinate presentation content and handouts, record meeting notes, action items, and facilitate online questions from attendees during meetings. Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, and presentations.

Axelon

Key responsibilities include prioritizing and managing competing requests, proactively securing resources, resolving issues using independent judgment, and acting as a liaison with various university entities, Center leadership, and external collaborators and sponsors. The ideal candidate is a proactive, detail-oriented self-starter with excellent organizational skills, capable of handling multiple projects from concept to completion while maintaining confidentiality and discretion in a fast-paced environment.

University of Chicago

Executive Administrative Assistant

This role works closely with senior leaders, Executive Assistants, and cross-functional stakeholders across multiple regions and functions to ensure seamless coordination, communication, and execution of key business priorities. The Executive Assistant will be part of the Global Innovation & Marketing organization, providing direct support to the Chief Innovation & Marketing Officer and contributing to the effectiveness of the broader leadership team.

McCain Foods Ltd

The Executive Assistant provides high-level, complex administrative support to the Chief Executive Officer of AgeOptions, structures and organizes all activities of the CEO as well as scheduling Executive Management, Board of Directors and Advisory Council meetings. AgeOptions is recognized nationally as a leader in developing and helping to deliver innovative community-based resources and options to older populations in transition and through our network of community agencies we serve approximately 200,000 people annually.

AgeOptions

ATSOndemand

As our Sr Office Manager & Executive Assistant you will: Provide administrative support for a group of Chicago-based executives (GCB 3 and above), including scheduling, booking room/desk reservations, arranging travel, managing building access, filing expense reports and supporting with office social events. Provide administrative and office support across the department as necessary, including working with building services, securing seating, overseeing any relocations, managing distribution lists and resolving ad-hoc issues.

HSBC Holdings Plc

Sr Office Manager & Executive Assistant

Core Experience: At least 4 years of direct experience serving as an Executive Assistant to an executive team, president, executive director, or senior leader responsible for multiple departments or complex operational initiatives. Internal Coordination & Bridge-Building: Build trusted relationships across Full Circle Communities, serving as an approachable, responsive bridge between executive leadership and other teams.

Full Circle Communities

Senior Executive Assistant

Metropolitan is Illinois' first comprehensive human services agency and reaches more than 117,000 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs and DuPage County with services promoting education, economic stability, emotional wellness and empowerment. While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch.

Metropolitan Family Services

Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location…We save lives, protect property, and create healthy environments.

FE Moran Inc

EXECUTIVE ASSISTANT

Manage the executive outreach process for both leaders, serving as the primary point of contact for sales representatives to prioritize customer meeting requests, coordinate scheduling, and ensure executives have the context and materials needed for productive conversations. When you join G2, you’re joining the industry’s leading team that helps businesses reach their peak potential by powering decisions and strategies with trusted insights from real software users.

Executive Assistant to President, GTM & CMO

Manage the executive outreach process for both leaders, serving as the primary point of contact for sales representatives to prioritize customer meeting requests, coordinate scheduling, and ensure executives have the context and materials needed for productive conversations. When you join G2, you're joining the industry's leading team that helps businesses reach their peak potential by powering decisions and strategies with trusted insights from real software users.

Executive Assistant To President, GTM & CMO

Effective at navigating the internal organization (formal and informal structures) and acts as a liaison among key internal stakeholders, clients, and all external contacts; understands which issues are urgent and prioritizes in order of importance. Draft and manage executive correspondence, including writing and editing professional emails, drafting internal memos, and preparing key communications on behalf of the senior executive and the leadership team.

Mesirow Financial Holdings Inc

A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave.

Alvarez & Marsal Holdings LLC

Executive Assistant, Private Equity Performance Improvement - MAS

You'll be the air-traffic controller for the executive's day-managing schedules and communications, anticipating needs, and keeping critical projects on track. Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive.

Cimcor, Inc.

Provide light system support, including maintaining distribution lists, access request tracking, SharePoint/OneDrive organization, workflow status logs, running reports, and basic user coordination with IT or system owners. The role also oversees day-to-day Lake Forest office operations and provides light project management, financial systems, and accounting support to help the Finance function operate efficiently.

Melinta Therapeutics LLC

Executive Assistant & Workplace Coordinator

The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times. Community Health Partnership of Illinois is seeking a highly organized and proactive professional to provide executive-level administrative support in a fast-paced environment.

Executive Assistant Jobs in Chicago, IL

Executive Assistant to the President The Hiring Method

Executive Assistant James Hardie

Executive Assistant to the CEO DRW Holdings LLC

Senior Executive Assistant - Chief Finance Officer UL Solutions Inc

Executive Assistant Faegre Drinker Biddle & Reath

Executive Assistant Axelon

Executive Administrative Assistant University of Chicago

Executive Assistant McCain Foods Ltd

Executive Assistant AgeOptions

Sr Office Manager & Executive Assistant HSBC Holdings Plc

Senior Executive Assistant Full Circle Communities

Executive Assistant Metropolitan Family Services

EXECUTIVE ASSISTANT FE Moran Inc

Executive Assistant to President, GTM & CMO G2

Executive Assistant To President, GTM & CMO G2

Executive Assistant Mesirow Financial Holdings Inc

Executive Assistant, Private Equity Performance Improvement - MAS Alvarez & Marsal Holdings LLC

Executive Assistant Cimcor, Inc.

Executive Assistant & Workplace Coordinator Melinta Therapeutics LLC

Executive Assistant Community Health Partnership Of Illinois

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