58 Results for

Administrative Specialist Jobs in Jacksonville, FL

Jobs

New!

Jacksonville, FL1 day ago

$55,000–$65,000 Per Year

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Jacksonville, FL11 days ago

$17–$24.26

Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.

Jacksonville, FL11 days ago

$17–$24.26

New!

Jacksonville, FL5 days ago

Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member Has the responsibility of assisting with the planning for WMO employee engagement events, in addition to employee engagement events for their senior leader Support and help facilitate the planning, set up, and logistics of executive site visits. Within Business Operations Management, the Engagement & Support team provides support for a senior leader and business manager to execute on meetings, travel and other responsibilities.

Jacksonville, FL15 days ago

$17–$18 Per Hour

The company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide. CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.

Jacksonville, FL30+ days ago

Position provides support to the division including- payroll processing paperwork completion, maintaining employee files, ordering supplies, customer service, accounts receivable, accounts payable and collections. The Administrative Support Specialist will engage in general filing, duty coordination, material and proposal packaging, customer service, accounts receivable, accounts payable and collections.

Jacksonville, Florida30+ days ago

Position Summary:The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail-oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.

Jacksonville, FL30+ days ago

ChenMoore is regularly recognized as a 'Best Firm to Work For' by the South Florida Business Journal, Civil + Structural Engineer, ENR Southeast, and various local branches of the American Society of Civil Engineers. CMA is hiring an Administrative Coordinator for our Regional Office to support to the office leader, project managers and project staff working in that region, as well as support the needs of the overall CMA team.

Jacksonville, FL30+ days ago

You perform a variety of day-to-day administrative tasks such as answering phones, scheduling with customers, dispatching technicians, entering work orders in our database, preparing billing, and handling collections. NorthPort Heating and Air Conditioning of Jacksonville, FL is seeking to hire a full-time Office Admin / Customer Service Representative (CSR) with integrity and a great attitude to help keep our business flowing.

St. Augustine, Fl30+ days ago

$21–$22 Per Hour

This role is responsible for coordinating clerical functions, supporting financial and procurement processes, and ensuring efficient day-to-day office operations. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

Jacksonville, FL30+ days ago

Remote

$58,000–$68,000 Per Year

Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.

New!

St. Augustine, Florida1 day ago

The Administrative Coordinator directly supports the successful implementation of simultaneous strategic priority projects and initiatives by providing administrative support. Additionally, this role will provide administrative support to the ambulatory departments responsible for organizing, coordinating, and completing necessary forms, applications, requests, etc.

Jacksonville, FL30+ days ago

This role is responsible for maintaining key systems, organizing pursuit documentation, managing departmental budgets, and ensuring smooth coordination between internal teams and external partners. As our Administrative Assistant supporting the Business Development Department, you'll provide essential administrative and operational support that keeps our opportunities, systems, and team running efficiently.

Jacksonville, FL27 days ago

Full-time

This brand new state-of-the art 60-bed acute rehabilitation hospital will provide excellent service to patients who are recovering from injuries such as brain injury, stroke, spinal cord, neurologic, traumatic and medically complex conditions. Utilizes excellent written and oral communication skills to maintain internal and external relationships and rapport with key stakeholders.

Jacksonville, FL13 days ago

$19–$20

Assist with day to day office admin work including maintaining business documents, updating files and reports, and coordinating with internal and external stakeholders to best support business functions. The primary responsibilities are to support administrative functions, maintain accurate and up to date records, and support store management teams with administrative tasks (such as time card approvals) as needed.

Jacksonville, FL13 days ago

Excellent organizational skills with the ability to manage multiple projects, constantly prioritize as circumstances change in a self-directed and timely manner, delegating projects as necessary. Proficient in Microsoft Word, PowerPoint, Excel and Outlook, with an ability to learn and retain procedures for use of all additional computer applications and office equipment necessary to complete job responsibilities.

New!

Jacksonville, FL6 days ago

As we continue to grow, we are looking for an organized and personable Office Administrator, Administrative Assistant Front Desk to join our team and help facilitate seamless operations across our multiple practice specialties. Ensure seamless coordination of appointments, follow-ups, and referrals across multiple specialties including chiropractic, orthopedics, interventional pain management, and neurosurgery.

Jacksonville, Florida30+ days ago

Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.

Jacksonville, FL30+ days ago

Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Jacksonville, Florida30+ days ago

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Assist with the preparation and coordination of initial project contracts as well as contracts for sub-consultants and supporting required documents using Ironclad software.

St. Augustine, FL30+ days ago

$40,000–$45,000

This position requires a dedicated individual who is passionate about early childhood education and committed to providing high-quality learning experiences for young children. The Preschool Administrative Assistant supports the daily operations of a high-quality early childhood program.

Ponte Vedra, FL11 days ago

Full-time

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. The assistant greets owners and visitors, checks in guests, helps residents acclimate to community amenities and policies, and from time to time supports the enforcement of amenity center rules in a professional and courteous manner.

JACKSONVILLE, Florida30+ days ago

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

New!

St. Augustine, FL3 days ago

Operating tours, attractions and retail in Boston, Charleston, Key West, Nashville, San Antonio, San Diego, St. Augustine, Savannah, and Washington, DC since 1980! Manage and maintain an accurate and organized inventory of all trolley parts, components, and supplies in parts management/fleet management system and on location.

Jacksonville, Florida30+ days ago

Qualifications: Experience Requirements: 3 years - Administrative support experience, in a medical office or medical related facility - required 1 year - Supervisory experience and/ or Executive Assistant experience - required Education: High School Diploma - required Associates degree- Business or related field - preferred Supervises: 1-2 - Senior Medical Secretary 1-2 - Administrative Assistant Additional Duties: Additional duties as assigned may vary. Responsibilities: May supervise clerical and administrative personnel bycommunicating job expectations, assigning tasks, appraisingjob results, and performing employee corrective actions.

Jacksonville, Florida30+ days ago

May approve leave requests for staff Qualifications: Experience Requirements:3 years - Administrative support experience, in a medical office or medical related facility - required1 year - Supervisory experience and/ or Executive Assistant experience - requiredEducation:High School Diploma - requiredAssociates degree- Business or related field - preferredSupervises:1-2 - Senior Medical Secretary1-2 - Administrative AssistantAdditional Duties:Additional duties as assigned may vary Responsibilities: May supervise clerical and administrative personnel bycommunicating job expectations, assigning tasks, appraisingjob results, and performing employee corrective actions.

Jacksonville, FL14 days ago

LCSW) Clinical Social Worker, or (LPC/LMHC) Licensed Professional/Mental Health Counselor, or (LMFT) Licensed Marriage and Family Therapist, or (LMSW/RCSW-I) Lic Master Social Worker/Reg Clin SW-Intern, or Masters Degree must be obtained within 6 months of employment start date. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Jacksonville, FLORIDA30+ days ago

ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. As the first point of contact for prospective clients, the Tax Intake Specialist plays a key role in building trust, gathering information, and qualifying leads for the Tax Advocacy team.

Saint Augustine, FL30+ days ago

We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. This role is responsible for assisting with legal documentation, records management, research, and public records coordination while ensuring accuracy, compliance, and timeliness.

JACKSONVILLE, FL30+ days ago

Overall Required Equipment: cleaning supplies and equipment, general office equipment, register, pricing gun, scales, scanner, various material handling equipment, such as racks, carts, pallet jacks, shopping carts Preferred Equipment: baler/compactor, box cutter Personal Protective Equipment: Goggles, Gloves, Back Brace Pulling Requirement: 250 lbs. Retail - General Heavy: Physical Demands: While performing the essential functions of this position, the employee is regularly required to stand or walk on various types of flooring, utilize manual dexterity, talk, see, hear, smell and perform repetitive movements with both hands and/or both feet.

Jacksonville, FL27 days ago

Full-time

Provide scientific and applications expertise to laboratory stakeholders (this could include supervisors, managers, directors, technologists) and medical professionals (this could include pathologists, doctors), helping them ensure cohesive lab operations by optimizing workflows, implementing new assays, and interpreting results for Roche's portfolio. As a research-focused healthcare company, Roche discovers, develops and provides innovative diagnostics and therapeutic products and services that deliver significant benefits to patients and healthcare professionals - from early detection and prevention of diseases to diagnostics, treatment and treatment monitoring.

Jacksonville, FL30+ days ago

We combine industry innovation with decades of proven performance, delivering complex projects safely, efficiently, and with unmatched expertise. This position will travel 100% of the time from jobsite to jobsite completing inspections, drills and training our field crews and creating safety plans.

New!

Jacksonville, Florida2 days ago

Remote

We are seeking a Reservation Specialist to assist with coordinating and managing travel bookings for clients. Process and manage travel reservations, including accommodations, transportation, and packaged experiences .

New!

Jacksonville, Florida1 day ago

The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service. Will be responsible to track and update budgets monthly with change orders, Ensure all land development invoices/draws/check requests meet necessary internal requirements (full manager approval, accurately taxed, appropriate lien waivers included, ) before processing for payment.

Neptune Beach, FL26 days ago

You’ll perform a wide range of administrative tasks at the front desk of a dynamic therapy office, and above all, you’ll help create a great first impression and overall patient experience by demonstrating empathy and enthusiasm. As a Patient Services Coordinator at CORA Physical Therapy, you’ll be a vital part of our clinic support team by providing meaningful patient interactions and exceptional customer service.

Saint Augustine, FL13 days ago

Collect copays and other fees and perform proper money handling tasks (Total daily deposits, make copies of receipts, fill out daily deposit log). Proven initiative and a proactive mindset— you're someone who takes ownership, problem solves, works with a sense of urgency and drives projects forward.

Jacksonville, FL13 days ago

Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. The Transport Coordinator is responsible for the facilitation of medical transport for all HCA Healthcare facilities through dispatching of medical transport assets or coordination of third-party vendors.

Jacksonville, FL30+ days ago

$57,200–$105,300 Per Year

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our Relocation Services team administers the Firm's relocation programs on behalf of our professionals, including real estate transactions, household goods coordination, and expense reimbursement, to ensure smooth and efficient moves.

New!

Jacksonville, FL6 days ago

Through shared platforms and programs like OneR, our non-exclusive clinical trial site management subsidiary, partner practices gain access to cutting-edge research and multi-center trials, allowing patients to benefit from the latest therapies and coordinated care, all within a single, patient-focused organization. In this float position, you will provide high-quality, patient-centered care in two clinic locations, working closely with physicians and clinical staff to support evaluations, treatment planning, and ongoing patient management.

Jacksonville, FL8 days ago

$35,000–$65,000

From researching destinations to coordinating accommodations, your focus will be on delivering excellent service and stress-free travel planning support. In this role, you’ll assist families in planning vacations, getaways, and special trips that create lasting memories.

Jacksonville, Florida19 days ago

Processes a variety of customer requests within medium to high complexity levels which includes account reconciliation, account updates, document requests, copy of invoices, buyout quotes, web portal troubleshooting, etc. Complies with all regulations, bank policies, procedures, and delegated authorities to manage risk related to credit, operational, reputational, regulatory, and legal aspects of personal interactions, customer transactions, and financial exposures.

Ponte Vedra, Florida12 days ago

Responsibilities: Performs physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician’s orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.

Jacksonville, FL29 days ago

Remote

$67,878–$98,883

We're hiring a focused and reliable Remote Data Entry Specialist to manage and maintain our medical records and patient data from the comfort of your home. Meet daily and weekly data entry targets and accuracy benchmarks remotely.

St. Augustine, Florida30+ days ago

PREFERRED EXPERIENCE: Experience coordinating credentialing and enrollment (Medical Staff Services, payer enrollment, PECOS/CAQH familiarity) Revenue cycle knowledge including billing setup, NPI taxonomy, charge capture considerations Budget management experience including capital and operating expense oversight. Overview: The Transition Specialist- Project Manager is responsible for the successful planning, coordination, and execution of assigned projects to include, but is not limited to, ambulatory programs, services, clinic openings, and/or site expansions.

ST AUGUSTINE, FL30+ days ago

GREEN COVE SPRINGS, FL30+ days ago

JACKSONVILLE, FL30+ days ago

Jacksonville, FL30+ days ago

This position is responsible for processing all release of information (ROI), specifically medical record requests in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Guided by our mission to make the world's health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem - including providers, health plans, researchers, and life sciences companies.

Jacksonville, FL30+ days ago

$20–$22 Per Hour

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com

JACKSONVILLE, FL14 days ago

Full-time

This role manages donor data systems, coordinates communications, and supports fundraising initiatives, including events and campaigns. The position plays a key role in strengthening relationships with donors and the community while ensuring consistent, accurate, and mission-aligned messaging across all platforms.

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Administrative Specialist Jobs in Jacksonville, FL

Jobs

Administrative AssistantJobot

Medical Assistant - Sign-On Bonus AvailableChenMed

Medical AssistantChenMed

Executive AssistantAxelon Services Corporation

Network Services Administrative SpecialistCoventBridge Group

Administrative Support SpecialistWaste Pro

Administrative Coordinator AssistantJax Spine & Pain Centers

Administrative CoordinatorChenMoore

Customer Service Representative (CSR) / Administrative AssistantNorthPort Heating and Air Conditioning

Administrative Coordinator VariousQwalifize LLC

Senior Executive Administrative Assistant - East Coast (Remote)Compass Group, North America

Administrative Coordinator | Ambulatory Services | Full-time | DaysUF Health

Administrative AssistantAuld & White Constructors

Administrative Assistant, Bartram Inpatient Hospital, Full-timeBrooks Rehabilitation

Office Administrative AssistantAce Hardware

Senior Executive Administrative SupportFirst Federal Bank

Administrative Assistant Front DeskNEO Surgical Group LLC

Legal Administrative AssistantMcGuireWoods LLP

Administrative AssistantVeterans Sourcing Group

Administrative AssistantColliers Engineering & Design

Preschool Administrative AssistantAmazing Explorers Academy

Administrative AssistantFirstService Residential

Seasonal, Operations Administrative AssistantH&R Block

Fleet Administrative AssistantHistoric Tours of America

Administrative Manager IIUF Health

Administrative Manager II | Executive Admin Downtown | DaysUF Health

Assessment SpecialistHCA Healthcare

Tax Intake SpecialistARC Group

Legal Services SpecialistQwalifize LLC

Inventory Specialist FTHarveys Retail Stores

Field Application Specialist- Core Lab-Tampa Florida2846 Roche Diagnostics Corporation

Traveling Site Safety Specialist (Independence Demolition)DiGeronimo Companies

Reservations SpecialistPo Enterprises

Land SpecialistAshton Woods

Front Desk Patient SpecialistCORA Physical Therapy

Patient Experience SpecialistALLEVIO CARE, LLC

Patient Logistic SpecialistHCA Healthcare

US Global - Senior Relocation SpecialistDeloitte

Advanced Practice Provider - Cancer Specialists of North Florida - Jacksonville, FLOneOncology

WFH Entry-Level Family Travel SpecialistFran's ExploreMore Travel

Equipment Finance Customer Service Specialist IIFirst Citizens Bank

Medical Assistant | Orthopaedic Specialists Nocatee | Full-time | DaysUF Health

Remote Data Entry SpecialistADF Medical Services Inc.

Transition Specialist - Project Manager| UF Health Ambulatory ServicesUF Health

Pricing Specialist FTWinn-Dixie Retail Stores

Receiving Specialist FTWinn-Dixie Retail Stores

Inventory Specialist FTWinn-Dixie Retail Stores

Health Information Specialist IDatavant

Accounts Payable SpecialistAston Carter

Development & Events SpecialistDelores Barr Weaver Policy Center

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