206 Results for

Administrative Specialist Jobs in Jacksonville, FL

Jobs

St. Augustine, FL

Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.

30+ days ago

St. Augustine, FL

p>Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.

11 days ago

Jacksonville, FL

$17–$18 / hour

The company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide.

CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.

30+ days ago

JACKSONVILLE, FL

Duties and responsibilities will also include, but not be limited to, managing a complex caseload that is subject to strict deadlines, preparing and maintaining case files, researching case backgrounds, reviewing and evaluating testimony and evidence, analyzing information from various sources to make sound decisions, writing and issuing final orders and documenting decisions and outcomes of hearings. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

3 days ago

Jacksonville, Florida

The Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. Overview:

Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports.

5 days ago

Jacksonville, FL

Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida''s ports.

4 days ago

Jacksonville, FL

Your Job as an Administrative Assistant: The Administrative Assistant role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.

17 days ago

Jacksonville, Florida

div>Position Summary:

The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail-oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.

30+ days ago

Jacksonville, FL

p>Key Responsibilities and Essential Job Functions:

Collaborate with LDAO leadership, cross-functional teams, and senior stakeholders to further develop, implement, and maintain the firm's Transition Partner-Departing Attorney (Offboarding) program and Audit Response Letters (ARL) program.
Improve cross-departmental workflows and troubleshoot issues; review, recommend, and implement process and technology enhancements, including improvements to legal reports and dashboards (e.g., ServiceNow).

30+ days ago

Ponte Vedra, FL

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. The assistant greets owners and visitors, checks in guests, helps residents acclimate to community amenities and policies, and from time to time supports the enforcement of amenity center rules in a professional and courteous manner.

30+ days ago

Jacksonville, Florida

$16–$18

div>

Responsibilities:

Understands role as CSUSA Representative as evidenced within:

Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission, and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept. Who We Are: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.

2 days ago

Jacksonville, FL

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. This role involves a wide range of administrative tasks and requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously.

30+ days ago

Jacksonville, FL

Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!

30+ days ago

Orange Park, FL

Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned.

MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.

6 days ago

Jacksonville, Florida

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Ability to maintain a high level of trust and confidentiality with sensitive items .

Provide general administrative support and assist with special projects as needed .

12 days ago

Jacksonville, FL

p>GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

30+ days ago

Ponte Vedra Beach, FL

p>Brain Tumor Network (BTN) isdedicatedto delivering individualized navigational services for both adult and pediatric patients across the United States who have been diagnosed with a primary brain tumor. Our navigation services are provided at no cost, through a compassionate team of credentialed nurses and social workers, enabling patients and their caregivers to make informed decisions about their treatment options.

30+ days ago

JACKSONVILLE, FL

Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.

5 days ago

Jacksonville, FL

$18–$22 / hour

Whaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations. Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team.

30+ days ago

Jacksonville, FL

p>GENERAL SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

30+ days ago

Jacksonville, FL

li>Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.

Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.

30+ days ago

Jacksonville, FL

$21–$23 / hour

p>To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

10 days ago

Starke, Florida

div>Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team.

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred.

30+ days ago

Jacksonville, FL

Preferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations.

Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.

4 days ago

Jacksonville, FL

p>Essential Roles and Responsibilities:

Under direct supervision, perform basic and routine general administrative tasks to support a department.

General Responsibilities:

Perform various administrative tasks to ensure efficient and effective performance of the department's administrative task.

16 days ago

JACKSONVILLE, FL

Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Requisition No: 872344 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT I - 60055568 Pay Plan: Career Service Position Number: 60055568 Salary: Biweekly pay 1,363.38

30+ days ago

Jacksonville, FL

Provides administrative support to a distribution center, including coordinating new hire onboarding, running reports, scheduling meetings, and answering phone calls. Maintains new hire paperwork, coordinates associate onboarding plans, and schedules new hire orientations and trainings.

30+ days ago

JACKSONVILLE, FL

$34,760–$45,000 / year

The bureau produces routine and special analysis and reports of vital statistics data; provides policy, procedure and monitoring of 67 county local registrars of vital statistics; 118 birthing hospitals; funeral directors, medical examiners and certifying practitioners; and numerous tax collector offices, in accordance with Chapter 382 Florida Statutes and Chapter 64V, Florida Administrative Code. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions.

23 days ago

St. Augustine, FL

p>Coastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).

1 day ago

Jacksonville, FL

p>As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

11 days ago

Ponte Vedra Beach, FL

p>This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s).

Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.

16 days ago

Jacksonville, FL

With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease).

25 days ago

Jacksonville, FL

Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation.

The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office.

30+ days ago

Jacksonville, FL

$18–$25 / hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. LHH is seeking candidates interested in learning about temporary and temp-to-hire opportunities in the Richmond, VA area.

30+ days ago

Jacksonville, FL

$23–$25 / hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy.

30+ days ago

Fernandina Beach, FL

$22–$24 / hour

Office support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.

17 days ago

Jacksonville, FL

p>POSITION DESCRIPTION:

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

9 days ago

ST AUGUSTINE, FL

p>The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. Reviews Director of Staff-Air incoming mail to determine items of high importance to be acted upon and prepares appropriate replies, ensures appropriate staff receives correspondence for necessary actions in Director of Staff-Air absence.

1 day ago

Jacksonville, FL

Proofread all typed material to ensure 100% accuracy before distribution for signature: ensure that appropriate supply levels are maintained, complete and submit order requisition for supplies, receive deliveries of supplies and verify against actual order, provide efficient and quality service to customers while supporting the goal of academic affairs and the University. Proactively develops customer relationships by making efforts to listen to and understand the customer (both internally and externally); anticipates and provides solutions to customer needs; giving high priority to customer satisfaction.

30+ days ago

Jacksonville, FL

To assist school faculty, staff, administrators, and other school system personnel in supporting student achievement and school operations. JOB GOAL: To perform assigned clerical duties efficiently and effectively.

30+ days ago

St. Augustine, Florida

li style="margin: 0px 0px 0px 24px; padding: 0px; font-size: 11pt; font-family: Calibri, Calibri_MSFontService, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">Associate’s degree preferred. .

May responsible for accurate and timely physician credentialing.

2 days ago

Jacksonville, FL

The Senior Administrative Assistant provides high level administrative, executive coordination, and organizational support to the President & CEO, the Chairman & Owner, and select members of the corporate leadership team at The Suddath Companies. The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

30+ days ago

$200–$250 / week

p>Through your training, you will develop the skills and experience to enjoy a civilian career as a clerk typist, secretary, general office clerk, administrative assistant, or office manager - whether it's as a hospital administrator, or in another corporate environment.

Job training for Patient Administration Specialists consists of 10 weeks of Basic Training, where you''ll learn basic Soldiering skills, and seven weeks of Advanced Individual Training.

10 days ago

Jacksonville, FL

Serving as a key support resource for the division, the specialist helps maintain organization and alignment across departmental activities, facilitates communication among internal and external stakeholders, tracks projects and deadlines, and assists with day-to-day operations. This position supports the Senior Vice President of External Affairs and the Director of Administration and Operations by coordinating schedules, communications, projects, and departmental processes to ensure the efficient execution of External Affairs initiatives.

11 days ago

Jacksonville, Florida

h1 align="center" style="margin-top:4.65pt;text-align:center"> Concorde Colleges Blue .

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses.

26 days ago

Jacksonville, FL

The Graduate Employment Specialist (GES) is responsible for managing relationships with students and employers to execute effective job matching such that graduates are placed and tracked in a way that meets/exceed benchmarks. Build and maintain relationships with students, graduates, alumni so as to ensure continuity of contact, understanding of skills/needs and effective job matching.

25 days ago

Jacksonville, Florida

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Administrative Specialist Jobs in Jacksonville, FL

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Administrative Specialist Jobs in Jacksonville, FL

Administrative Specialist - Risk Management Watson Civil Construction

Administrative Specialist - Risk Management Watson Civil Construction Inc

Network Services Administrative Specialist CoventBridge Group

INVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688 Government of Florida

Administrative & Billing Specialist Florida East Coast Railway

Administrative & Billing Specialist Florida East Coast Railway Corp.

Administrative Assistant II Acadia Healthcare Co Inc

Administrative Coordinator Assistant Jax Spine & Pain Centers

Legal Department Administrative Operations Supervisor Holland & Knight LLP

Administrative Assistant FirstService Corp

School Administrative Assistant Duval Charter School at Southside

Administrative Assistant The Stellar Group

Administrative Assistant Encompass Health Corp

Administrative Assistant AFC Development, Inc

Executive Administrative Assistant Miller Electric Company

Facilities/Property Administrative Assistant Cypress Village

Administrative Assistant - Full-Time Hueman PE Talent Solutions

ADMINISTRATIVE ASSISTANT I - 73001257 Government of Florida

Administrative Assistant Unlimited Service Group

Facilities/Property Administrative Assistant Life Care Companies LLC

Legal Administrative Assistant McGuire Woods LLP

Bilingual Administrative Assistant Lee Hecht Harrison

Administrative Assistant Carports Anywhere

Administrative Assistant SPM LLC

Administrative Assistant I Terracon Consultants Inc

ADMINISTRATIVE ASSISTANT I - 60055568 Government of Florida

Administrative Assistant - 8:30AM-5PM HD Supply Holdings Inc

ADMINISTRATIVE ASSISTANT I - 64029787 Government of Florida

Administrative Assistant Acadia Healthcare Co Inc

Executive Administrative Assistant EMCOR Group Inc

Executive Administrative Assistant PGA Tour Inc

ADMINISTRATIVE ASSISTANT (PART TIME) Compass Group North America

Administrative Assistant II Solera Holdings LLC

Administrative Assistants - Richmond, VA Lee Hecht Harrison

Temporary Legal Administrative Assistant Lee Hecht Harrison

ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of Florida

ADMINISTRATIVE ASSISTANT I - 80003846 Government of Florida

ADMINISTRATIVE ASSISTANT II Government of Florida

Administrative Assistant Edward Waters University

School Office Administrative Assistant Alabama State Department of Education

Administrative Assistant Coastal Pines Behavioral Health

Sr. Administrative Assistant SUDDATH COMPANIES, THE

68G Patient Administration Specialist Army National Guard of the United States

External Affairs Specialist Jacksonville University

Graduate Employment Specialist - CCC Concorde Career Colleges, Inc.

Graduate Employment Specialist CCC Concorde Career Colleges Inc

Account Operations Outside Specialist II (Manheim) Cox Communications

Part Time Auction Support Specialist (Manheim) Cox Communications

Behavior Specialist Charter Schools USA

Advanced Practice Provider - Cancer Specialists of North Florida OneOncology Inc

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