31 Results for

Administrative Specialist Jobs in Gainesville, FL

Jobs

New!

Williston, FL1 day ago

$20–$35 Per Hour

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Gainesville, FL30+ days ago

$26–$29 Per Hour

Job Description: The University of Florida College of Medicine is seeking anAdministrative Assistant IIIto support and provide comprehensive clerical and administrative support to the Quality and Patient Safety initiative (QPSi) within the College of Medicine. About Gainesville, Florida: Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters.

Gainesville, FL30+ days ago

Remote

Full-time

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. TrueNet Communications is a national infrastructure engineering and specialty contractor serving the wireless, broadband, and telecommunications markets.

New!

Gainesville, FL4 days ago

$55,000–$65,000 Per Year

Proven ability to communicate and collaborate effectively with a wide range of stakeholders, including senior hospital and university leadership, faculty, residents, administrative staff, patients, and external partners, while maintaining a high level of professionalism and diplomacy. Preferred:• Demonstrated ability to work independently in a fast paced, high visibility academic or healthcare environment, exercising sound judgment, discretion, and initiative to identify issues and implement efficient, effective solutions with minimal oversight.

New!

Gainesville, FL4 days ago

$20–$25 Per Hour

Performs other duties as assigned including but not limited to updating directory information, answering phones, coordinating annual compliance trainings, and completing special projects for the Chairman/Vice Chair for Clinical Affairs/Vice Chair of Administration/Chief Operating Officer/Chief Financial Officer. Serves as the primary administrative support to all Central Administration teams, including Grants, Finance, Coding, Assets/Space and Recruitment, arranging travel, meetings, team member interviews and ensuring appropriate office supplies are available.

Gainesville, FL11 days ago

$19.16–$22.50 Per Hour

Departmental Liaison and Continuing Medical Education Activities OversightAct as the primary point of contact for College of Medicine departments in the oversight of Grand Rounds and other regular educational events. Reporting directly to the Associate Director, this position plays a key role in supporting the operational efficiency of the office by facilitating communication and coordination across departments within the College of Medicine.

Gainesville, FL13 days ago

Preferred:Bachelor’s degree; understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy; effective communication skills; ability to manage multiple concurrent projects and make effective judgment to prioritize assignments; knowledge and ability to use office support tools, e.g., excel spreadsheets, organization charts and e-mail communication; ability to work with a variety of individuals in a constructive and collaborative manner; knowledge of office administration, ability to carry out ongoing office administration tasks effective and efficiently in support of UF Research; ability to meet or exceed employee needs and provide excellent service in a direct or indirect manner; and ability to work effectively as part of a team. Assists in processing new hires (OPS, Volunteers, and Student Assistants) including posting positions, processing background checks, performing pre-hire experience verifications, and completing necessary new hire paperwork, ensuring new hires are processed following university, state and federal regulations.

New!

Gainesville, FL6 days ago

Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area also is gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and. Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually.

Gainesville, FL13 days ago

$45,000–$55,000 Per Year

Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http//www.naces.org/. Gainesville is an ideal location: Gainesville is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, theme parks, and water-based activities.

New!

Gainesville, FL4 days ago

$16.76–$19.64 Per Hour

Duties include answering phones, greeting visitors, maintaining common areas, managing office supplies, processing mail and freight, and assisting with event coordination and recruitment efforts. Job Description:At the University of Florida, the Agricultural and Biological Engineering Department (ABE) develops, teaches, and applies engineering to improve and sustain agricultural and biological systems for current and future generations.

Alachua, FL25 days ago

Full-time

Emerging Tech is a fast growing technology consulting firm delivering innovative solutions to federal, healthcare, and commercial clients. We specialize in healthcare IT, system integration, digital transformation, and enterprise technology services supporting critical modernization efforts.

New!

Gainesville, FL4 days ago

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

Gainesville, FL15 days ago

$46,000–$52,000 Per Year

The position works with the Assistant Director of Academic Career Tracking to interact with and train campus personnel to identify issues and potential resolutions for degree audits, evaluation, and certification. This position provides technical and data management support for Academic Career Tracking and assists with processing of graduate degree audits, academic milestones, degree evaluation, and degree certification.

Alachua, FL30+ days ago

Remote

$43,000–$56,200 Per Year

To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria: + At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested. + This job is part of Humana's Driver safety program and therefore requires an individual to have a valid state driver's license and proof of personal vehicle liability insurance with at least 100/300/100 limits and requires running a Motor Vehicle Report as part of the background check process.

Gainesville, FL18 days ago

$46,000–$55,000 Per Year

Assists with planning and execution of communications projects and campaigns; serves as project manager with internal stakeholders; coordinates timelines, gathers assets, communicates with clients, and supports cross-functional initiatives; assists with communications support for select college events. In partnership with the assistant director of communications, the successful candidate will elevate the college’s digital presence, focusing on social media and web, while working closely with departmental partners and stakeholders.

Gainesville, FL13 days ago

$69,000–$75,000 Per Year

Cross-train and serve as backup to the Director of Administrative Services in areas including college security access requests (DSA backup), payroll distribution processing, and Level One HR approval functions. Initiate purchase requisitions, manage purchase orders, receive goods, and process invoices for the Dean’s Office, Development, Doctor of Business Administration Program (DBA) and other departments as needed.

New!

Gainesville, FL3 days ago

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Collaborate with staff, faculty, and administration to plan extracurricular activities for students such as student appreciation, social activities, and community service projects to foster a sense of connectedness with fellow students, campus, and community.

Gainesville, FL30+ days ago

Preferred: EDUCATION & TRAINING: Master’s degree in a related field of expertise (such as higher education, special education, rehabilitation counseling, social work, school psychology, or occupational therapy); or bachelor’s degree in a related field of expertise (such as education and health sciences) with at least two or more years of related and practical experience. Communicates with faculty when an accommodation is particularly complex, or when faculty have questions or concerns about DRC-registered students’ well-being or ability to succeed in a class.

Gainesville, FL13 days ago

$23–$24 Per Hour

This position also provides assistance and guidance regarding chemical spills and handling, performs waste sample collection and analysis, includes direct and administrative interaction with outside vendors and university faculty and staff and review of current regulations (local, state and federal) which impact chemical waste disposal. The employee will participate in one or more of the following: inspection, pick-up, segregation, packaging or shipment of radioactive and chemical waste from over 2000 UF research labs and various auxiliary operations (physical plant, housing, etc.) to the central processing facility.

New!

Gainesville, FL6 days ago

Demonstrate proficiency in video editing and post-production with expert-level skill in Adobe Premiere Pro and working familiarity with After Effects, Photoshop and related Creative Cloud program. The Multimedia Specialist III within Student Life’s Marketing and Strategic Communications Department plays a lead role in shaping the visual storytelling of the Division of Student Life at the University of Florida.

New!

Gainesville, FL6 days ago

$51,000–$53,000 Per Year

Perform basic assays that are part of quality control and sample preparation processes for NGS, including, but not limited to: quantification (QUBIT, FLUOstar Omega BMG, Nanodrop), sizing (TapeStation 4150 and TapeStation 4200), size selection and cleanup (SAGE-ELF, electrophoretic agarose gels, AMPure magnetic bead purification), and DNA fragmentation (Covaris S220 and Covaris E220). The Core Research Facility Specialist I will work independently to perform quality-control analysis of samples, construct high-quality DNA sequencing libraries (Illumina, PacBio, and ONT), troubleshoot protocols, set up instrument runs, assess run performance, and perform machine maintenance.

Gainesville, FL30+ days ago

Provide communications support for the GCR team including newsletter preparation and distribution, special event invitations and registrations, and maintenance of the department’s websites. Independent judgment and proactive problem-solving techniques are used to manage tasks, including planning, initiating, and implementing administrative and fiscal activities.

Gainesville, FL13 days ago

Provides administrative support and coordination for the Advisory Council, including coordinating schedules for meetings, organizing and securing meeting locations, and supporting the Associate Provost and Chair(s) of the Advisory Council. The incumbent provides the main administrative support for the Associate Provost and Dean with key responsibilities including coordination of scheduling, serving as office manager, and financial activities supporting the Graduate School.

New!

Gainesville, FL6 days ago

$70,000–$80,000 Per Year

Job Description:The Executive Assistant II provides senior-level administrative, operational, and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health, as well as to the Executive Associate Dean. The Executive Assistant II provides senior-level administrative, operational, and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health, as well as to the Executive Associate Dean.

Gainesville, FL30+ days ago

$19–$21 Per Hour

Key duties include course and classroom scheduling, data collection related to course delivery, student registration, coordination of special events and conferences, textbook orders, scheduling student tutorial appointments, and assisting in the coordination of tutors. + Successful completion of training in FERPA, P-Card Travel and Commodities, P-Card Approval and Reconciliation, What P-Card Holders Need to Know, Purchasing in myUF Marketplace, Travel and Expense, Course Scheduling, Grade-A-Gator, MS Word, and Excel.

Gainesville, Florida18 days ago

Overview: The Executive Assistant provides high-level administrative and professional support to the Senior Vice President of Supply Chain Services (SCS) and the SCS Executive Leadership team. This role requires strong organizational and clerical expertise, along with comprehensive knowledge of the health system, community hospitals, executive offices, and departments reporting to SCS leadership.

Gainesville, FL30+ days ago

Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/. The Department of Interior Design is housed within the College of Design, Construction & Planning (DCP) with allied programs of Architecture, Construction Management, Historic Preservation, Landscape Architecture, Sustainability in the Built Environment, and Urban & Regional Planning.

Gainesville, Florida29 days ago

Maintains strong working relationships with administrators, physicians, and hospital leaders, managing confidential and sensitive information across multiple internal and external stakeholders, including government agencies and community partners. Works with minimal supervision, independently managing responsibilities from initiation through completion while providing regular updates to the VP on project status, priorities, and outcomes.

Gainesville, Florida15 days ago

Responsibilities: The Executive Assistants will manage a variety of tasks, exercise independent judgment, and engage with a wide range of internal and external stakeholders, including the executive team, hospital administrators, and faculty group practice personnel. Act as a liaison between the executives and various departments, community hospitals, faculty group practices, and health center personnel.

Gainesville, Florida30+ days ago

This high-impact role is ideal for a detail-oriented professional who thrives in a fast-paced environment, manages confidential information with discretion, and plays a key role in keeping executive operations running smoothly across the health system. Provide high-level administrative support to the Associate Vice President of Patient Services and the Vice President & Hospital Chief of Staff.

Gainesville, Florida30+ days ago

Responsibilities include but are not limited to: recruitment of APPs, retention of APPs, orientation of APPs, education, training, onboarding, coordinating schedule and ensuring appropriate staffing, process improvement, quality improvement, engagement in FACT accreditation and re-accreditation, expert in FACT requirements, coordination of Advanced Practice for FACT, facilitation of professional development opportunities for advanced practice, providing annual evaluation of staff, cost center management, facilitation of advanced practice budget, completion of bi-weekly payroll. Credentialing: Must meet requirements set by the Medical Staff Office to obtain and retain privileges to practice as a Physician Assistant or Nurse Practitioner within UF Health Shands Hospital and/or the Shands UF Healthcare Network, as applicable.

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Administrative Specialist Jobs in Gainesville, FL

Jobs

Bookkeeper/Administrative AssistantJobot

Administrative Assistant III - Quality and Patient Safety initiative (QPSi)University of Florida

Administrative AssistantTrueNet Communications

Administrative Spec IIUniversity of Florida

Administrative Assistant IIUniversity of Florida

Administrative Assistant II - Office of Continuing Medical EducationUniversity of Florida

Administrative Assistant IUniversity of Florida

Health Compliance Administrative Assistant IIUniversity of Florida

Administrative Assistant IIIUniversity of Florida

Administrative Assistant I - IFAS/ABEUniversity of Florida

Administrative AssistantEmerging Tech, LLC

Administrative AssistantHCA Healthcare

Academic Program Specialist IUniversity of Florida

Medical Record Retrieval SpecialistHumana

Communications SpecialistUniversity of Florida

Accounting SpecialistUniversity of Florida

Campus Engagement SpecialistHCA Healthcare

Assistive Technology Accessibility SpecialistUniversity of Florida

Hazardous Mat Specialist IUniversity of Florida

Multimedia Specialist IIIUniversity of Florida

Core Rsch Facil Specialist I - NextGen DNA SequencingUniversity of Florida

Executive Assistant to VP of Government and Community RelationsUniversity of Florida

Executive Assistant IUniversity of Florida

Executive Assistant II-College of NursingUniversity of Florida

Academic Assistant IIUniversity of Florida

Executive Assistant | Supply Chain | Day | Full-TimeUF Health

Assistant Professor in Interior DesignUniversity of Florida

Executive Assistant | Compliance & PrivacyUF Health

Executive Assistant | Executive VP/COO | Days | Full-timeUF Health

Executive Assistant I Director of Operations I I Day I Full TimeUF Health

Advanced Practice Coordinator (Adult Nurse Practitioner or Physician Assistant) | Oncology and Cellular Therapy | Variable | Full TimeUF Health

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