NewEquipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistJacksonville, FL$21.38–$25.38 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
NewDocument Specialist Triad Financial Services IncDocument SpecialistJacksonville, FLResponsible for lifting 30 - 40lb File Boxes from floor to table, floor to cart and floor to shipping platforms, as boxes are required for shipping and receiving from other offices. Education and/or Work Experience Requirements: Minimum 1+ years' experience in administrative role, credit processing, legal documentation preparation, UCC processing, or information maintenance .
Administrative Specialist - Risk Management Watson Civil ConstructionAdministrative Specialist - Risk ManagementSt. Augustine, FLFull timeWatson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Administrative Specialist - Risk Management Watson Civil Construction IncAdministrative Specialist - Risk ManagementSt. Augustine, FLWatson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Network Services Administrative Specialist CoventBridge GroupNetwork Services Administrative SpecialistJacksonville, Florida$17–$18 / hourFull timeThe company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide. CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.
NewAdministrative Specialist University of North FloridaAdministrative SpecialistJacksonville, FloridaTracking and routing of all proposals and gift agreements prepared by members of UDAE, including the Vice President, Assistant Vice Presidents, and all Directors of Development, from their inception until finalization. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
INVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688 Government of FloridaINVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688JACKSONVILLE, FLDuties and responsibilities will also include, but not be limited to, managing a complex caseload that is subject to strict deadlines, preparing and maintaining case files, researching case backgrounds, reviewing and evaluating testimony and evidence, analyzing information from various sources to make sound decisions, writing and issuing final orders and documenting decisions and outcomes of hearings. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.
Administrative & Billing Specialist Florida East Coast RailwayAdministrative & Billing SpecialistJacksonville, FloridaThe Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. Overview: Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports.
Administrative & Billing Specialist Florida East Coast Railway Corp.Administrative & Billing SpecialistJacksonville, FLThe Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida''s ports.
Administrative Assistant II Acadia Healthcare Co IncAdministrative Assistant IIJacksonville, FLYour Job as an Administrative Assistant: The Administrative Assistant role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Administrative Coordinator Assistant Jax Spine & Pain CentersAdministrative Coordinator AssistantJacksonville, FloridaPosition Summary:The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail-oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.
Legal Department Administrative Operations Supervisor Holland & Knight LLPLegal Department Administrative Operations SupervisorJacksonville, FLKey Responsibilities and Essential Job Functions: Collaborate with LDAO leadership, cross-functional teams, and senior stakeholders to further develop, implement, and maintain the firm's Transition Partner-Departing Attorney (Offboarding) program and Audit Response Letters (ARL) program. Improve cross-departmental workflows and troubleshoot issues; review, recommend, and implement process and technology enhancements, including improvements to legal reports and dashboards (e.g., ServiceNow).
NewReceptionist/Administrative Assistant Diamond Assisted Living & Memory CareReceptionist/Administrative AssistantGreen Cove Springs, FloridaTo be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Assisting with a variety of administrative tasks including copying, faxing, taking notes.
NewAdministrative Assistant II HireTalentAdministrative Assistant IIJacksonville, FLSeeking an experienced Executive Administrative Assistant to provide high-level support to executive leadership. Coordinate travel arrangements, including flights, hotels, and ground transportation.
NewAdministrative Assistant American ScaffoldAdministrative AssistantJacksonville, FloridaMust be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently. This role ensures accurate entry, maintenance, tracking, and timely submission of employee work hours while maintaining complete and accurate payroll records.
School Administrative Assistant Duval Charter School at SouthsideSchool Administrative AssistantJacksonville, Florida$16–$18Establishes excellent interpersonal skills between all constituents: is courteous, professional, and helpful; demonstrates a high level of interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact, and diplomacy. Who We Are: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
NewLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FL Marshall Dennehey Warner Coleman & GogginLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment . Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required .
Bilingual Administrative Assistant Lee Hecht HarrisonBilingual Administrative AssistantJacksonville, FL$21–$23 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaWith a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Administrative Assistant - Full-Time Hueman PE Talent SolutionsAdministrative Assistant - Full-TimePonte Vedra Beach, FLBrain Tumor Network (BTN) isdedicatedto delivering individualized navigational services for both adult and pediatric patients across the United States who have been diagnosed with a primary brain tumor. Our navigation services are provided at no cost, through a compassionate team of credentialed nurses and social workers, enabling patients and their caregivers to make informed decisions about their treatment options.
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Facilities/Property Administrative Assistant Life Care Companies LLCFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Administrative Assistant SPM LLCAdministrative AssistantJacksonville, FLPreferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations. Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.
ADMINISTRATIVE ASSISTANT I - 60055568 Government of FloridaADMINISTRATIVE ASSISTANT I - 60055568JACKSONVILLE, FLCandidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Requisition No: 872344 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT I - 60055568 Pay Plan: Career Service Position Number: 60055568 Salary: Biweekly pay 1,363.38
NewAdministrative Assistant III University of FloridaAdministrative Assistant IIISt. Johns, FLClassification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Legal Administrative Assistant McGuireWoods LLPLegal Administrative AssistantJacksonville, FloridaFull timeWillingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.
Administrative Assistant - FACT - St Augustine SMA Healthcare IncAdministrative Assistant - FACT - St AugustineSt. Augustine, FLEssential Job Functions: Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents.
Administrative Assistant Acadia Healthcare Co IncAdministrative AssistantSt. Augustine, FLCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
Executive Administrative Assistant PGA Tour IncExecutive Administrative AssistantPonte Vedra Beach, FLThis position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s). Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.
Administrative Assistant Coastal Pines Behavioral HealthAdministrative AssistantSt. Augustine, FloridaFull timeCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
NewAdministrative Assistant II RandstadAdministrative Assistant IIJacksonville, FLGenerate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export\n\t. Sales and Supply Chain, members of Senior International Leadership and other company guest\n\t.
NewLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
NewAdministrative Assistant Diocese of St. AugustineAdministrative AssistantJacksonville, FloridaShall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral teachings. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands-to-finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
Administrative Assistant II Solera Holdings LLCAdministrative Assistant IIJacksonville, FLOur 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation. The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office.
ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Lawtey, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.
ADMINISTRATIVE ASSISTANT II Government of FloridaADMINISTRATIVE ASSISTANT IIST AUGUSTINE, FLThe mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. Reviews Director of Staff-Air incoming mail to determine items of high importance to be acted upon and prepares appropriate replies, ensures appropriate staff receives correspondence for necessary actions in Director of Staff-Air absence.
ADMINISTRATIVE ASSISTANT I - 80003846 Government of FloridaADMINISTRATIVE ASSISTANT I - 80003846Jacksonville, FLPOSITION DESCRIPTION: This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Graduate Employment Specialist CCC Concorde Career Colleges IncGraduate Employment Specialist CCCJacksonville, FLThe Graduate Employment Specialist (GES) is responsible for managing relationships with students and employers to execute effective job matching such that graduates are placed and tracked in a way that meets/exceed benchmarks. Build and maintain relationships with students, graduates, alumni so as to ensure continuity of contact, understanding of skills/needs and effective job matching.
NewIT Support Specialist CTI Resource Management ServicesIT Support SpecialistJacksonville, FLResponsibilities include onboarding and offboarding, account administration, Microsoft 365 support, HRIS and employee portal support, computer deployment, inventory management, shipping equipment to remote employees, and general technical assistance. Education and Experience: Required: High school diploma or GED and one to two years of customer service, administrative help desk, or technical support experience.
Graduate Employment Specialist - CCC Concorde Career Colleges, Inc.Graduate Employment Specialist - CCCJacksonville, FloridaThe Graduate Employment Specialist (GES) is responsible for managing relationships with students and employers to execute effective job matching such that graduates are placed and tracked in a way that meets/exceed benchmarks. Build and maintain relationships with students, graduates, alumni so as to ensure continuity of contact, understanding of skills/needs and effective job matching.
Account Operations Outside Specialist II (Manheim) Cox CommunicationsAccount Operations Outside Specialist II (Manheim)Jacksonville, FloridaCox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars.
Part Time Auction Support Specialist (Manheim) Cox CommunicationsPart Time Auction Support Specialist (Manheim)Jacksonville, FloridaCox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. This position ensures accurate, efficient recording of vehicle and customer information/ during the sale and provides administrative support to the auctioneer on sale days from a local Cox Automotive Manheim location virtually.
Patient Care Specialist II Millennium Physician GroupPatient Care Specialist IIJacksonville, FLvisual acuity to perform an acvity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. This role is responsible for independently registering patients, verifying insurance, processing referrals, and resolving basic billing or documentation issues.
Medical Assistant | Orthopaedic Specialists Nocatee | Full-time | Days University of Florida Health Science CenterMedical Assistant | Orthopaedic Specialists Nocatee | Full-time | DaysPonte Vedra, FLPerforms physical examination preparations, point of care testing, vital signs, vaccines, phlebotomy, drug administration including injections, prescription verification with physician's orders, minor surgery assists, and bio-hazard waste disposal. Fulfills clerical responsibilities including sending/receiving patient medical records, prior authorizations, referral information, etc., completing forms/requisitions, verifying insurance coverage and patient demographics, and managing and updating charts to ensure that information is complete and filed appropriately.
Behavior Specialist Charter Schools USABehavior SpecialistJacksonville, FLAs a pioneer in the Charter school movement, CSUSA is one of the fastest-growing education management organizations in the United States, providing a wide variety of educational choices to over 82,000 students in more than 150 schools across Florida, South Carolina, North Carolina, and Louisiana. Overview: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.
ELECTRONIC SECURITY SPECIALIST TECHNICIAN Government of FloridaELECTRONIC SECURITY SPECIALIST TECHNICIANFLThe term Electronic Security Systems includes but is not necessarily limited to: Sentrol Explosion and tamper proof Balance Magnetic Switches, Commercial Intrusion Detection Systems, Local and Wireless network creation and management, Closed Circuit Television, Electronic Entry Control, Exterior Detection Systems, and other electronic systems used for security and safety of personnel and/or property. The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.
Field Application Specialist- Core Lab-Tampa Florida 2846 Roche Diagnostics CorporationField Application Specialist- Core Lab-Tampa FloridaJacksonville, FLFull timeProvide scientific and applications expertise to laboratory stakeholders (this could include supervisors, managers, directors, technologists) and medical professionals (this could include pathologists, doctors), helping them ensure cohesive lab operations by optimizing workflows, implementing new assays, and interpreting results for Roche's portfolio. As a research-focused healthcare company, Roche discovers, develops and provides innovative diagnostics and therapeutic products and services that deliver significant benefits to patients and healthcare professionals - from early detection and prevention of diseases to diagnostics, treatment and treatment monitoring.
Marketing Campaign Specialist Wounded Warrior Project, Inc.Marketing Campaign SpecialistFL$57,344–$71,680 / yearAll resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means.". Demonstrated experience in planning and executing multi-channel marketing campaigns across a variety of platforms, including but not limited to streaming video, social media, programmatic advertising, display, streaming audio, email, search engine marketing (SEM), out-of-home (OOH), linear TV, print, and radio.
Veterinary Client Service Representative - Billing Specialist Thrive Pet HealthcareVeterinary Client Service Representative - Billing SpecialistJacksonville, FLReview and reconcile invoices from outside service providers (e.g., laboratories, imaging services, or specialty vendors) to ensure services billed to the hospital are. Experience in veterinary customer service, veterinary receptionist, hospital operations, billing, charge auditing, or revenue cycle processes strongly preferred.