Receptionist / Administrative Assistant (Temporary Assignment)

Position Overview

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome visitors and provide exceptional customer service at the front desk.
• Respond to general inquiries and assist customers, vendors, and visitors as needed.
• Perform accurate data entry and maintain electronic and physical records.
• Assist with filing, scanning, copying, and document organization.
• Monitor emails and assist with routine correspondence.
• Update customer and company records while ensuring accuracy and confidentiality.
• Support office personnel with scheduling, administrative projects, and day-to-day office functions.
• Maintain a clean, organized, and professional reception area.
• Assist with general clerical duties and other administrative tasks as assigned.

Qualifications

Required Skills & Experience

• Strong verbal and written communication skills.
• Professional phone etiquette and customer service skills.
• Basic computer proficiency, including Microsoft Office applications and data entry.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Dependable, punctual, and professional in appearance and conduct.
• Ability to work independently while also contributing as part of a team.

Preferred Qualifications

• Previous experience as a Receptionist, Administrative Assistant, Office Assistant, Front Desk Coordinator, or similar administrative role.
• Customer service experience in a professional office setting.
• Experience within the moving, storage, logistics, transportation, or service industries is a plus, but not required.

Ideal Candidate