NewAdministrative Manager JobotAdministrative ManagerIndianapolis, IN$80,000–$95,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Executive Assistant needed to empower our leaders, streamline operations, and enhance the client experience in a fast-paced, collaborative environment.
Medical Administration Specialist Bedford TransitionsMedical Administration SpecialistBedford, IN$600–$650 / weekFull timeMedical office assistants perform a variety of administrative duties at doctor’s offices, hospitals, medical clinics and other medical settings. Medical office assistants spend a lot of time interacting with patients making sure that their needs are being taken care of.
Administrative Assistant Butler America AerospaceAdministrative AssistantMarion, IN$30–$35 / hourFull timeManage office moral activities, including supporting social events, office signage, champ award process management, office supply orders, coffee and interfacing with facilities for small budgeted office improvement programs; · Working with Employee Engagement teams to facilitate events; · Helps develop presentations for various events for the department and executive leadership; · Assist Site Lead with scheduling - Executive visits to the Indianapolis Engineering, 1on1 with staff, Connect Meetings, Workshops, Employee Events. Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.
NewRIA Legal & Compliance Specialist Vaco LLCRIA Legal & Compliance SpecialistIndianapolis, IN$85,000–$100,000li>Canadian residents may access our policies in English here and in French here. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
NewReal Estate Administrative Assistant Reed Estate Group at RE/MAX FIRSTReal Estate Administrative AssistantJeffersonville, INThis role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close.
Communications Specialist nLeagueCommunications SpecialistIndianapolis, IN$24–$28 / hourContractorFull timeWork with subject matter experts and engage in independent research to develop subject matter knowledge relevant to assigned projects and curricula. Excellent grammar and writing skills, including the ability to convey written, technical information in a clear, concise manner.
Equipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistNewburgh, IN$20.31–$24.12 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
NewAdministrative Specialist Gus Perdikakis AssociatesAdministrative SpecialistOwensville, IN$20–$24 / hourContractorFull timep>We are seeking an experienced Administrative Specialist to support our client’s Operations & Maintenance at a large industrial site. This role is ideal for a detail-oriented administrative professional with solid data tracking and coordination skills.
Administrative Assistant - Testify! Project Christian Theological SeminaryAdministrative Assistant - Testify! ProjectIndianapolis, IN$23–$25 / hourThe successful candidate will report to the program director and should possess the knowledge, skills, and ability to fulfill the essential functions of the position and demonstrate successful experience and proficiency in the following: Associate degree or higher, or equivalent combination of education and experience. Our community diversity helps us create an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go into the world and serve―whether that''s in the church or the broader community.
Finance & Administrative Specialist Knee’s Electrical ServiceFinance & Administrative SpecialistMarion, INPart timeCustomer Payments and Deposits: Verify and record customer payments (cash, check, credit card, and financing), prepare daily bank deposits, and ensure all payments are accurately tracked in our financial systems. Candidates with the following qualifications will be considered for the upper end of the pay range: Direct experience processing payroll, especially payroll that includes both hourly wages and commission or bonus pay.
Administrative Specialist/Data Entry - Entry Level Balance ClaimsAdministrative Specialist/Data Entry - Entry LevelIndianapolis, INThis role serves as a central coordination point between clients and internal teams, ensuring that all incoming communication and project submissions are captured, organized, and routed correctly across multiple systems. Balance Claims is seeking a detail-oriented Administrative Specialist to support our Shared Services team by managing communication, coordinating workflows, and assisting with project intake.
NewAdministrative Specialist II ICONMA, LLCAdministrative Specialist IIOwensville, IN$19.87–$22.87 / hourli>Referral Program. Why Should You Apply?Health Benefits.
Administrative Specialist II eTeam Inc.Administrative Specialist IIOwensville, IN$23–$25.41 / hourThis individual will provide administrative support to the Gibson Operation and Maintenance organizations. Action item tracking and recording meeting minutes.
Credit Administrative Specialist First Merchants CorpCredit Administrative SpecialistMunster, INThis role supports Credit Analysts by providing complete and reliable information, manages Loan and SAM Committee logistics, and assists with portfolio monitoring, appraisal coordination, and credit administrative tasks as needed. A little about us: First Merchants is guided by a genuine philosophy of being a meaningful place to work and having a prosperous impact across all walks of life throughout the communities we serve, including consumers, businesses and other organizations.
Administrative Specialist Indiana Dept Of EducationAdministrative SpecialistIndianapolis, INStaffing Zone Support: Provide dedicated administrative support for the unique staffing needs of prospective staffing zones, including maintaining rosters for itinerant staff and long-term substitutes assignments. SUMMARY OF OPPORTUNITY: The Human Resources Specialist provides essential operational and clerical support to the HR department, specifically focusing on school Staffing Zones and Central Office functions.
NewAdministrative Specialist II IconmaAdministrative Specialist IIOwensville, IN$19.87–$22.87 / hourli>Referral Program. Why Should You Apply?Health Benefits.
Billing and Administrative Specialist Damar Services, Inc.Billing and Administrative SpecialistIndianapolis, IndianaThe Billing and Administrative Specialist will be responsible for the billing, collection, and claim management for Medicaid, Managed Care Organizations, and Third Party Payers for ABA Services. Employees at Damar aren’t just part of a workforce — they’re part of a mission-driven team making a real difference in people’s lives..
Tax Administrative Specialist Franklin Electric Co IncTax Administrative SpecialistFort Wayne, INManage tax‑related invoices and payment tracking, maintain supporting documentation, and manage sales tax exemption certificates to ensure records are complete and audit‑ready. Prepare, submit, and track non‑technical governmental filings such as state registrations, annual reports, and related applications, under the direction of tax professionals and external advisors, ensuring accuracy and timeliness.
Data Collection Administrative Specialist SORN/SVOR Compliance 804748 Alpha Rae Personnel IncData Collection Administrative Specialist SORN/SVOR Compliance 804748Indianapolis, INThis role assists in fulfilling statutory responsibilities related to sex and violent offender registration and requires a professional who is comfortable handling sensitive, complex criminal justice data with accuracy and discretion. We are seeking a detail-oriented Data Collection Administrative Specialist to support SORN/SVOR compliance and registration operations.
Commercial Banking Senior Administrative Specialist Centier BankCommercial Banking Senior Administrative SpecialistHighland, Indianali>Review documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing. Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence.
Commercial Banking Administrative Specialist 1 Centier BankCommercial Banking Administrative Specialist 1Carmel, Indianali>Review documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing. Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence.
Supervisory Administrative Specialist, 0301, GS 11/12, Indianapolis Field Office (All U.S. Citizens) U.S. Federal Bureau of InvestigationSupervisory Administrative Specialist, 0301, GS 11/12, Indianapolis Field Office (All U.S. Citizens)Indianapolis, INfind the description in this url https://apply.fbijobs.gov/psc/ps/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=USCIT-65589-1&PostingSeq=1&SiteId=1.
NewSpecialist, Administrative Support PearsonSpecialist, Administrative SupportIndianapolis, IN$60,000–$80,000 / yearThe role plays a central role in establishing operational discipline across the function managing core workflows, coordination of strategic events and external-facing activities, contracting and invoice processes, team coordination, and assisting in tracking and reporting on key Pearson government relations initiatives, in support of Pearson’s government relations OKRs. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $60,000 – $80,000..
Administrative and Project Specialist - Office of the President University of EvansvilleAdministrative and Project Specialist - Office of the PresidentEvansville, INp>Office Management: Review and reconcile requests for Presidential meeting spaces on campus; Process and manage financial entries including invoices, expense reports, reimbursement requests and purchasing card reports; Oversee general office maintenance, i.e. supply management, filing and record maintenance, facilities requests etc. Interested candidates should complete the online application via the University of Evansville's employment portal: http://www.evansville.edu/offices/hr/employmentApp.cfm.
Prior Authorization Specialist/Administrative Support Comprehensive Pain and SpinePrior Authorization Specialist/Administrative SupportLafayette, INIn this pivotal role, the Prior Authorization Specialist will be responsible for coordinating and securing insurance coverage for healthcare services, ensuring that patients receive timely and necessary care without financial hindrance. - High school diploma or equivalent; accreditation through PACS (Prior Authorization Certified Specialist) or other relevant medical administrative certification preferred, but not required .
NewAdministrative Support Specialist - Operations MISSION PRE-BORN INCAdministrative Support Specialist - OperationsWhitestown, IN$18–$20 / hour
Administrative - Executive Assistant II BC ForwardAdministrative - Executive Assistant IIIndianapolis, INRemoteFull timeWith delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity. BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients.
Health Annex - Administrative Assistant - HIV/STD Allen County IndianaHealth Annex - Administrative Assistant - HIV/STDFort Wayne, INp>Under the direction of the HIVSTD Prevention Division Director, the Administrative Assistant supports the administrative, clerical, and reception needs of the HIVSTD Prevention division, providing excellent customer service to the clients of the public health clinics, external medical partners, and field services clients. • Ability to use various office equipment, including but not limited to computer, multi-line phone, printer, scanner, copier, fax, cash register, calculator, ID, credit card reader, shredder, and monitor-mounted cameraspeaker.
Senior Administrative Assistant - Heart Hospital Community Health NetworkSenior Administrative Assistant - Heart HospitalIndianapolis, INThe individual anticipates executive needs, supports special projects, coordinates communication across stakeholders, and serves as a key liaison with physicians, staff, board members, volunteers, patients, and visitors. Select a Job Category Administrative & General Support Advanced Practice Providers Allied Health Behavioral Health Intern Leadership Nursing Patient Support Physicians Professional & Business Support.
Lead Administrative Assistant Purdue UniversityLead Administrative AssistantWest Lafayette, INYou will provide guidance and communicate with high-level internal and external stakeholders, serve as backup to the Executive Assistant to the Dean and manage reservations, policies and upkeep of Dean's Office meeting rooms in multiple facilities. Developing, implementing, and maintaining/improving processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.) to ensure compliance with University policies and procedures.
Administrative Assistant - Counseling Center (Part-Time) Christian Theological SeminaryAdministrative Assistant - Counseling Center (Part-Time)Indianapolis, INp>The successful candidate should possess the knowledge, skills, and ability to successfully fulfill the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities. Christian Theological Seminary (CTS) is a fully accredited ecumenical graduate school located in Indianapolis, IN, related to the Christian Church (Disciples of Christ) and serving the whole people of God.
NewAdministrative Assistant (Temporary Position) - Indianapolis Health Milliman IncAdministrative Assistant (Temporary Position) - Indianapolis HealthIndianapolis, INThe team provides tactical support to the practice related to internal functions, including but not limited to, project tracking, appropriate filing of documentation, logistics including coordination and setup of lunch orders and meetings, and the preparation of final work product. Today, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.
NewAdministrative Coordinator TalentBridgeAdministrative CoordinatorOwensville, INWe are seeking a highly organized and detail-oriented Administrative Coordinator / Operations Support Specialist to support daily operational and administrative functions within a fast-paced industrial operations environment. This role will primarily be office-based and will focus on tracking operational data, processing invoices, maintaining records, and supporting maintenance planning activities.
Accounts Payable Administrative Clerk Badger Infrastructure SolutionsAccounts Payable Administrative ClerkBrownsburg, INFull timeThe AP Administrative Clerk ensures timely workflow coordination to support reliable AP operations and excellent internal and external customer service. This role manages high volume communications, organizes and routes documents, handles utility and statement processing, and maintains accurate recordkeeping.
Administrative Assistant 1 Sunrise TelecomAdministrative Assistant 1Richmond, IN$19–$23 / hourFull timeData entry and maintenance of specific systems including overseeing upkeep of all inventory and tools/equipment in Penguin. Under direct supervision, performs a wide range of office administration duties for assigned functions.
Administrative Assistant – Federal Government Contractor SD Solutions LLCAdministrative Assistant – Federal Government ContractorIndianapolis, IN3+ years of experience; preferably supporting medium to large teams and performing administrative duties; Bachelors' Degree or equivalent years of experience is preferred; Ability to work well with teammates in a very fast-paced environment; Good analytical ability; Proactive and detail oriented; Able to quickly learn client environment/key stakeholders and understand the larger PMO support work; Ability to build and maintain meaningful client relationships; Excellent communication skills, both orally and written; Excellent customer service skills; Experience and solid working knowledge of Microsoft Office suite. SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security – U.S. Customs and Border Protection – Program Management Office (PMO).
Construction Administrative Assistant - Indianapolis, IN F.A. Wilhelm Construction Co., Inc.Construction Administrative Assistant - Indianapolis, INIndianapolis, IN$1Today, we are a company that puts People First by providing Meaningful Partnerships, insisting on making a Positive Community Impact, with Safety Always, all with a Learn-Do-Share mentality. · Compile, maintain, distribute, and/or track Osha certifications, CPR certifications, monthly safety data, and training class(es) completion data.
Construction Administrative Assistant - Lafayette, IN F.A. Wilhelm Construction Co., Inc.Construction Administrative Assistant - Lafayette, INLAFAYETTE, IN$1Today, we are a company that puts People First by providing Meaningful Partnerships, insisting on making a Positive Community Impact, with Safety Always, all with a Learn-Do-Share mentality. · Compile, maintain, distribute, and/or track Osha certifications, CPR certifications, monthly safety data, and training class(es) completion data.
NewAdministrative Assistant PSR Associates IncAdministrative AssistantIndianapolis, INMaintain positive work relationships with in-house professional, administrative and secretarial/clerical staff; field staff; supervisors/managers; training staff; providers; families and residents (as applicable); IDOH personnel; CMS; and other public agencies in order to support the agency s mission of promoting, protecting, and providing for the health of Hoosiers. The physical effort required by this position is consistent with general office activities including lifting files; reaching and bending to obtain files from shelves; sitting at a desk and typing on a computer keyboard.
Evening Administrative Assistant SOUTH COLLEGE OF TENNESSEEEvening Administrative AssistantCARMEL, INIn order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. The Evening Administrative Assistant supports students, employees, and visitors; assists with building and room access coordination; and serves as the primary South College ambassador during assigned coverage times.
Executive Administrative Assistant Regional Federal Credit UnionExecutive Administrative AssistantCrown Point, Indiana$50,000–$70,000Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines. REGIONAL federal credit union, a leading provider of banking products and financial services serving Northwest Indiana, is looking for an Executive Administrative Assistant to join our team.
Administrative Assistant III Science Applications International CorpAdministrative Assistant IIICrane, INSAIC is seeking a highly organized and motivated Executive Administrative Assistant to support NSWC Crane and the Multi-Service Advanced Capabilities Hypersonic Test Bed (MACH-TB). Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services.
Executive Administrative Assistant Clint Wilson State FarmExecutive Administrative AssistantFishers, Indiana$19–$23We are looking for someone who can anticipate needs, solve problems independently, manage moving pieces, and help create organization and efficiency so leadership can focus on serving customers, developing the team, and growing the business. The Clint Wilson State Farm Agency is seeking a highly organized, tech-savvy, positive Executive Administrative Assistant to help support the daily operations and continued growth of our agency.
Administrative Assistant - Morning Shift, Full Time The Facilities GroupAdministrative Assistant - Morning Shift, Full TimeShelbyville, INThe Facilities Group of companies provide a comprehensive suite of janitorial and maintenance services to a variety of industries, including healthcare, education, logistics, finance, commercial, and industrial facilities. The Facilities Group National also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions.
Administrative Assistant – Testify! Project Christian Theological Seminary Inc.Administrative Assistant – Testify! ProjectIndianapolis, IN$23–$25 / hourThe successful candidate will report to the program director and should possess the knowledge, skills, and ability to fulfill the essential functions of the position and demonstrate successful experience and proficiency in the following: Associate degree or higher, or equivalent combination of education and experience. Our community diversity helps us create an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go into the world and serve―whether that's in the church or the broader community.
IN-DCS-Administrative Assistant 3 PeopleNTech LLCIN-DCS-Administrative Assistant 3Alexandria, INBadge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential). Organizational skills with the ability to prioritize tasks effectively and multitask Required
Administrative Assistant - Allied Health Pathway University of Saint Francis (Indiana)Administrative Assistant - Allied Health PathwayFort Wayne, INThe Administrative Assistant will report to the Assistant Dean of the Allied Health Pathway and will have responsibility over communication, scheduling, records management, budgeting support, accreditation support activities, webpage maintenance, and coordination of meetings and events. This God-centered and student-focused approach invites all employees to be a part of the formation of the whole person (students and colleagues) in a learning and working environment where character development and faith formation are as essential as academic achievement.
Administrative Assistant for High School Registrar/Counseling Department Indiana Dept Of EducationAdministrative Assistant for High School Registrar/Counseling DepartmentINThe High School Registrar/Counseling Department Administrative Assistant provides comprehensive administrative and clerical support to the school counseling department and manages and maintains accurate student records. This position serves as a key point of contact for students, families, staff, and outside agencies regarding enrollment, transcripts, scheduling support, records management, and counseling office operations.
Whiteland Warehouse Administrative Assistant Turn 14 Distribution IncWhiteland Warehouse Administrative AssistantWhiteland, INKnowledge, Skills, and Abilities: Excellent written and verbal communication skills Good time management skills Ability to multi-task Contributes positively as part of a team, helping out with various tasks as required Professional appearance Competent technology skills Qualifications: Positive attitude! Administrative Assistant, Receptionist, or customer service experience preferred Competent in Microsoft applications, including Word, Excel, and Gmail There at Every Turn We emphasize meaningful career development and growth through challenging employees with projects and supporting them with continued education and training.
Part Time Administrative Assistant-Clerk Elkhart CountyPart Time Administrative Assistant-ClerkElkhart, INJOB SUMMARY: Administrative Assistant responsible for assisting with multiple clerical tasks within the office. Excellent organizational and communication skills and a sound knowledge of office procedures and practices.