NewPart-time Administrative Specialist Vaco LLCPart-time Administrative Specialistjeffersonville, IN$21–$23 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
NewAP/AR Specialist Vaco LLCAP/AR SpecialistIndianapolis, IN$50,000–$65,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Supply Chain & Order Support Specialist Vaco LLCSupply Chain & Order Support SpecialistIndianapolis, IN$50,000–$55,000 / yearThis role leans more on problem-solving and critical thinking than high-volume customer interaction — you'll have some contact with forwarders and occasional customer calls, but the bulk of your day is internal: technical order entry, systems work, and supporting the team that handles direct customer communication. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
NewTraining System Specialist Admin CYNET SYSTEMSTraining System Specialist AdminIndianapolis, IN$32–$37 / hourTemporaryContractorPart timeAs a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
Administrative Assistant CFSAdministrative AssistantLebanon, IN$55,000–$65,000 / yearWe're seeking a detail-oriented Administrative Assistant to support daily office operations, maintain accurate records, and assist with timesheet entry and administrative tasks. #AdministrativeAssistant #OfficeAdministrator #OnsiteJobs #LebanonIN #HiringNow.
Entry-Level Accounts Payable Specialist CFSEntry-Level Accounts Payable SpecialistIndianapolis, IN$50,000–$55,000 / yearThis is an excellent opportunity for an early-career professional to gain hands-on experience in Accounts Payable while working closely with experienced accounting leaders in a collaborative office environment. #AccountsPayable #AccountingJobs #EntryLevelAccounting #FinanceCareers #HiringNow #IndianapolisJobs.
Customer Specialist CarmaxCustomer SpecialistZionsville, IN$17.20–$25.80Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. This role offers hands-on learning in a fast-paced environment, where you’ll manage diverse tasks such as vehicle sales, appraisal support, paperwork processing, and repair order coordination.
Accounts Payable Specialist CFSAccounts Payable SpecialistGary, IN$45,760–$52,000 / yearSupport the company's employee expense management program by reviewing expense reports, verifying receipts, ensuring proper GL coding, and following up with cardholders as needed. 1+ years of Accounts Payable experience preferred (entry-level candidates with strong administrative/accounting aptitude will be considered).
Billing Specialist CFSBilling SpecialistAvon, IN$60,000–$75,000 / yearTake ownership of construction billing in a fast-paced, team-oriented environment where your accuracy and AIA expertise directly impact project success. #ConstructionJobs #BillingSpecialist #AIA #AccountingJobs #AvonIN.
NewUS_Training System Specialist Admin II_CO BC Forward AsymblUS_Training System Specialist Admin II_COLawrence, INFull timeThe ideal candidate will have strong experience in Learning Management Systems (Cornerstone, SuccessFactors), Learning Experience Platforms, ServiceNow, and Google Suite and a proven ability to process training requests, maintain high-quality data, deliver learner support, and drive process improvements . With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
["Administrative Specialist III - Circuit Clerk","Administrative Specialist III - Circuit Clerk"] McLean County["Administrative Specialist III - Circuit Clerk","Administrative Specialist III - Circuit Clerk"]Bloomington$20.85–$31.94 / hourRequiredQualifications High school graduation or possession of a GED Certificateincluding or supplemented with course work in general clerical or officeprocedures; Experience (1 - 2 years) in a general clerical or customer servicework related to the functions of the position OR any equivalent combination ofeducation and experience that would provide the above noted knowledge skillsand abilities. The successful candidate must be able to work well with avariety of individuals; have exceptional organizational skills; be detailedoriented; be capable of working independently and meeting deadlines; beself-motivated; able to work with confidential information in an environment ofsecurity and trust.
Administrative Specialist/Data Entry - Entry Level Balance ClaimsAdministrative Specialist/Data Entry - Entry LevelIndianapolis, INThis role serves as a central coordination point between clients and internal teams, ensuring that all incoming communication and project submissions are captured, organized, and routed correctly across multiple systems. Balance Claims is seeking a detail-oriented Administrative Specialist to support our Shared Services team by managing communication, coordinating workflows, and assisting with project intake.
Finance & Administrative Specialist Knee’s Electrical ServiceFinance & Administrative SpecialistMarion, IN$25–$30 / hourCustomer Payments and Deposits: Verify and record customer payments (cash, check, credit card, and financing), prepare daily bank deposits, and ensure all payments are accurately tracked in our financial systems. Candidates with the following qualifications will be considered for the upper end of the pay range: Direct experience processing payroll, especially payroll that includes both hourly wages and commission or bonus pay.
Administrative Assistant - Data Entry Specialist: BP Whiting Refinery Denali Universal ServicesAdministrative Assistant - Data Entry Specialist: BP Whiting RefineryWhiting, INUnder supervision of the Administrative Office Manager, the Administrative Data Entry Specialist, will be responsible for inputting, updating, maintaining, and processing data into various software applications to create reports and charts; this position assists with various administrative tasks as needed. Problem Solving: Anticipates and identifies problems, distinguishes between symptoms and causes, and determines alternative solutions involving varied levels of complexity, ambiguity and risk.
Quality Assurance Administrative Specialist Isotopia USAQuality Assurance Administrative SpecialistWestfield, INSupport the preparation and submission of regulatory filings, agency responses, and supplements to include FDA deficiency resolution, annual reporting and other correspondence between Isotopia and regulatory agencies (Nuclear Regulatory Agency, Food and Drug Administration, etc). You will serve as a key coordinator for QA documentation and records management, compliance with current Good Manufacturing Practices (cGMP), FDA regulations (21 CFR Parts 210 and 211), and applicable EU GMP requirements.
Administrative Specialist II ELYON INTERNATIONAL INCAdministrative Specialist IIINBenefits: Paid sick leave, Medical/Dental (optional), 401 (k) Retirement Plan (optional), Employer Paid Life Insurance, Employer Paid Short Term Disability, Optional Life Insurance. Summary: Provides professional support in reviewing, evaluating, and implementing agency activities with moderate complexity.
NewADMINISTRATIVE SPECIALIST-0301 GS 7/9 INDIANAPOLIS FIELD OFFICE (FBI ONLY) U.S. Federal Bureau of InvestigationADMINISTRATIVE SPECIALIST-0301 GS 7/9 INDIANAPOLIS FIELD OFFICE (FBI ONLY)Indianapolis, INfind the description in this url https://apply.fbijobs.gov/psc/ps/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=PERME-66895-1&PostingSeq=1&SiteId=1 .
Administrative and Project Specialist - Office of the President University of EvansvilleAdministrative and Project Specialist - Office of the PresidentEvansville, INOffice Management: Review and reconcile requests for Presidential meeting spaces on campus; Process and manage financial entries including invoices, expense reports, reimbursement requests and purchasing card reports; Oversee general office maintenance, i.e. supply management, filing and record maintenance, facilities requests etc. Communications Management: Serve as a welcoming presence as the initial point of contact in the Office of the President; Manage incoming modes of communication (phone, email and mail) to coordinate logistics and requests on behalf of the President as required.
Prior Authorization Specialist/Administrative Support Comprehensive Pain and SpinePrior Authorization Specialist/Administrative SupportLafayette, INIn this pivotal role, the Prior Authorization Specialist will be responsible for coordinating and securing insurance coverage for healthcare services, ensuring that patients receive timely and necessary care without financial hindrance. - High school diploma or equivalent; accreditation through PACS (Prior Authorization Certified Specialist) or other relevant medical administrative certification preferred, but not required.
Administrative Support/Mapping Specialist Lake County Indiana GovernmentAdministrative Support/Mapping SpecialistINFor description, see PDF: https://lakecountyin.gov/pdf-viewer?f=/dA/12dcf50aad687b645af041b35c57f834/postingFile/Administrative%20Support-Mapping%20Specialist1_SURVEYOR.pdf?language_id=1 .
Specialist, Administrative Support PearsonSpecialist, Administrative SupportIndianapolis, IN$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Administrative Services Specialist Indiana Dept Of EducationAdministrative Services SpecialistMerrillville, INPossess positive attitude and working relationship with school corporation staff, parents, community. Run daily substitute reconciliation reports, verifies building sign offs and processes payroll for.
Health Annex - Administrative Assistant - HIV/STD Allen County IndianaHealth Annex - Administrative Assistant - HIV/STDFort Wayne, INUnder the direction of the Clinical Services and Case Management Director, the Administrative Assistant supports the administrative, clerical and reception needs of the HIV/STD Prevention division, providing excellent customer service to the clients of the public health clinics, external medical partners, and field services clients. Ability to use various office equipment including, but not limited to, computer, multi-line phone, printer, scanner, copier, fax, cash register, calculator, ID/credit card reader, shredder and monitor mounted camera/speaker.
Senior Administrative Assistant - Heart Hospital Community Health NetworkSenior Administrative Assistant - Heart HospitalIndianapolis, INThe individual anticipates executive needs, supports special projects, coordinates communication across stakeholders, and serves as a key liaison with physicians, staff, board members, volunteers, patients, and visitors. Select a Job Category Administrative & General Support Advanced Practice Providers Allied Health Behavioral Health Intern Leadership Nursing Patient Support Physicians Professional & Business Support.
Remote Administrative Assistant Recruit MonitorRemote Administrative AssistantIndianapolis, IndianaRemoteAny combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which assigned.
Sales Administrative Assistant - East Region Kawasaki Motors Corp USASales Administrative Assistant - East RegionPlainfield, IN$26–$29 / hourAbility to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments. Duties and Responsibilities: Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
NewHuman Resources Generalist - ASC (Administrative Services Center) Indiana Dept Of EducationHuman Resources Generalist - ASC (Administrative Services Center)New Albany, IN$21.53–$22.63 / hourResponsible for compiling and tracking data for state reporting and internal procedures as necessary for the Chief Human Resources Officer and/or the Chief Financial Officer. Works in collaboration with the payroll office to ensure timely processing of hires, transfers, terminations and changes to staff throughout the district.
Administrative Manager (Materials Manager) JBL ResourcesAdministrative Manager (Materials Manager)New Castle, INIt is an essential function of this position that Associates be on the worksite in person to perform their job duties throughout each scheduled work week because TSIN operates most effectively with the kind of teamwork, personal interaction, and supervision that simply cannot be had in a home office situation. Known for their commitment to quality, safety, and continuous improvement, they foster a collaborative, team-oriented culture where employees are empowered to grow professionally, contribute to operational excellence, and make a meaningful impact.
Commercial Loan Operations Specialist Centier BankCommercial Loan Operations SpecialistCarmel, IndianaThis role works closely with Commercial Administrative Analysts, Commercial Banking Administrative Specialists, Commercial Bankers, Business Bankers, the SBA team, the Director of Syndications & Participations, and the Residential Construction Lending Officer to support accurate and timely loan monitoring. Coordinate with Commercial Administrative Specialists to obtain required financial information, distribute ongoing financial reporting to participant banks, maintain participation records, communicate with participant banks as needed, track reporting requirements, and assist with the ongoing servicing of the participation portfolio.
IN-DHS-Administrative Assistant PeopleNTech LLCIN-DHS-Administrative AssistantAlexandria, INAbility to effectively communicate technical information both verbally and in writing and maintain productive working relationships; • Ability to satisfactorily participate in proficiency testing programs and recognize QA problems; • Ability to compile, analyze, evaluate, and prepare laboratory reports. Incumbent is engaged in scientific analyses that demand accuracy and demonstrated proficiency in applying laboratory analytical skills to select pertinent guidelines and formulated plans for problem solving.
Environmental Services- Vector Control - Administrative Assistant Allen County IndianaEnvironmental Services- Vector Control - Administrative AssistantFort Wayne, INAssists members of the general public and other agencies with information relating to internal ordinance requirements, requirements pertaining to soil reports, septic system permits, water and air pollution concerns and testing, the Allen County Onsite Wastewater Management District (ACOWMD), swimming pools, tattoo/body piercing/eyelash extension facilities, food establishments, lodging facilities and childhood lead issues. Work with other administrative assistants/staff to oversee the Phase 1 Environmental request program including working with and updating various data platforms in which the records are stored for these records searches (scanning, indexing, organizing, copying to GIS, etc.) and ensures completion of the detailed reports completed for these environmental records requests.
Environmental Services- Vector Control - Administrative Assistant Allen County - INEnvironmental Services- Vector Control - Administrative AssistantFort Wayne, INStrong customer service skills and ability to communicate effectively, professionally, and appropriately (in written or verbal form) as well as in a courteous and respectful manner with members of the public, other staff and other agenciesAbility to use multi-line phone, printer, scanner, copier, laminator, shredder and other job-related equipmentAbility to effectively complete duties amid frequent interruptions, distractions and service to the general public, while working within a close team environmentStrong time management skills with the ability to work independently, set priorities and meet deadlines. Assists members of the general public and other agencies with information relating to internal ordinance requirements, requirements pertaining to soil reports, septic system permits, water and air pollution concerns and testing, the Allen County Onsite Wastewater Management District (ACOWMD), swimming pools, tattoo/body piercing/eyelash extension facilities, food establishments, lodging facilities and childhood lead issues.
Evening Administrative Assistant (Part Time) South CollegeEvening Administrative Assistant (Part Time)Indianapolis, INThe individual in this role must be available to adjust hours earlier or later as needed, provide occasional Saturday coverage when required, and support daytime operations during periods when the daytime Administrative Assistant is out of the office (e.g., vacation, leave, or emergencies). In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.
IN-DCS-Administrative Assistant 3 PeopleNTech LLCIN-DCS-Administrative Assistant 3Alexandria, INBadge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential). Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
Administrative Assistant – Testify! Project Christian Theological Seminary Inc.Administrative Assistant – Testify! ProjectIndianapolis, IN$23–$25 / hourFull timeInitiative Reports to: Program DirectorClassification: On-site; Full-time, Hourly, Non-Exempt, 30-hour workweekStarting Pay: $23.00 - $25.00 hourly ($35,880 - $39,000 annually) ABOUT Christian Theological Seminary – Two Schools One Mission CTS is a fully accredited ecumenical academic learning community offering graduate programs through its School of Theology and School of Counseling, as well as accessible mental health services through the Counseling Center. Our community diversity helps us create an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go into the world and serve―whether that's in the church or the broader community.
Evening Administrative Assistant SOUTH COLLEGE OF TENNESSEEEvening Administrative AssistantCARMEL, INIn order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. The Evening Administrative Assistant supports students, employees, and visitors; assists with building and room access coordination; and serves as the primary South College ambassador during assigned coverage times.
Construction Administrative Assistant - Indianapolis, IN F.A. Wilhelm Construction Co., Inc.Construction Administrative Assistant - Indianapolis, INIndianapolis, IN$1Today, we are a company that puts People First by providing Meaningful Partnerships , insisting on making a Positive Community Impact , with Safety Always , all with a Learn-Do-Share mentality. · Compile, maintain, distribute, and/or track Osha certifications, CPR certifications, monthly safety data, and training class(es) completion data.
Administrative Assistant Pro Resources Staffing ServicesAdministrative AssistantEaton, INThe successful candidate will perform a variety of clerical and administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting staff and visitors. Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and help ensure the efficient operation of the office.
Administrative Assistant I-1 Elanco Animal Health IncAdministrative Assistant I-1Indianapolis, INAs an Administrative Assistant I at Elanco, you will provide administrative support to multiple functional teams, supporting a team of Administrative Assistants. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
New1st- Administrative Assistant Pro Resources Staffing Services1st- Administrative AssistantGrabill, INPosition Summary We are seeking a reliable, detail-oriented Administrative Assistant to support daily office and data operations. Key Responsibilities Enter and maintain accurate data across office systems and spreadsheets.
NewAdministrative Assistant (Part-Time) City of Fort WayneAdministrative Assistant (Part-Time)Fort Wayne, INPart timeAdministrative Assistant (Part-Time) Schedule: Up to 29 hours per week (hours may vary)Are you organized, tech-savvy, and able to juggle multiple priorities while keeping operations running smoothly and professionally? What You'll Do Provide front-line administrative and operational support across Development Services, including customer service, project coordination, document management, and internal team support.
Administrative Assistant State of IndianaAdministrative AssistantIndianapolis, INStaff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state. Indiana Department of Environmental Management (IDEM): Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy.
TRIO Administrative Assistant University of Saint Francis (Indiana)TRIO Administrative AssistantFort Wayne, INThe TRIO Administrative Assistant will report to the Director of TRIO Services and will have responsibility over clerical support in TRIO, ensuring the university's Catholic identity, Franciscan charism, and commitment to the liberal arts remain at the center of our educational mission and public identity. This God-centered and student-focused approach invites all employees to be a part of the formation of the whole person (students and colleagues) in a learning and working environment where character development and faith formation are as essential as academic achievement.
Executive Administrative Assistant Regional Federal Credit UnionExecutive Administrative AssistantCrown Point, Indiana$50,000–$70,000Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines. Job Description: REGIONAL federal credit union, a leading provider of banking products and financial services serving Northwest Indiana, is looking for an Executive Administrative Assistant to join our team.
HR Coordinator / Administrative Assistant Rose Cartage Service, Inc.HR Coordinator / Administrative AssistantGriffith, INFull timeAs our HR Coordinator/Administrative Assistant , you will report directly to the President and play a key role in supporting our drivers, maintaining compliance, and ensuring the administrative systems supporting our fleet run smoothly and efficiently. Rose Cartage Service is a 50-year-old family-owned trucking company based in Griffith, IN, and we’re looking for an HR Coordinator / Administrative Assistant who thrives in a fast-paced environment and enjoys being the backbone of a strong team.
Senior Administrative Assistant II Indianapolis Airport AuthoritySenior Administrative Assistant IIIndianapolis, INThis position will provide administrative support, which will involve scheduling appointments with internal and external attendees, accurately communicating with both internal and external parties, filing, composing memos and emails, researching, and creating presentations, generating reports, booking travel and managing expense reports, assisting on projects, preparing and monitoring PO's, invoices and expense reports as well as ordering office supplies when needed. The incumbent in this position will have excellent organizational skills, an ability to be proactive, strong initiative, good judgment, excellent communication (interpersonal, grammar, telephone) skills, and is proactive on all matters.
Administrative Assistant Developmental Services, Inc. - ColumbusAdministrative AssistantNew Castle, IN$144. Ability to maintain a valid Indiana driver’s license, insurance on personal vehicle (minimum of PLPD with Medical liability coverage), and maintain insurability as defined by the agency liability insurance carrier preferred. Ability to effectively operate equipment such as a scanner and copier and have a working knowledge of computers and related software (i.e. Microsoft Office).
Talent Acquisition Administrative Assistant ICONMA, LLCTalent Acquisition Administrative AssistantIndianapolis, IN$27–$33 / hourResponsibilities: Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and hiring leaders, including coordinating and scheduling interviews, assessments, and other recruitment activities, ensuring all logistics are in place and all parties involved are well-informed. Consultative Experience: Capacity to observe organizational dynamics and apply sound judgment to diagnose issues, identify opportunities, and deliver balanced, holistic solutions that serve both employee and business needs.
Administrative Assistant - CCDF Firefly Children & Family AllianceAdministrative Assistant - CCDFIndianapolis, IN$18.51As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults from day one. Therefore, we encourage persons who represent the diverse identities and lived experiences of the clients and communities we serve to apply.
Administrative Assistant (1126) Alpha Rae Personnel IncAdministrative Assistant (1126)Fort Wayne, INThe successful candidate will be comfortable managing large volumes of documents, maintaining accurate records, utilizing Microsoft Office applications, and performing detail-oriented administrative tasks. We are seeking a highly organized and detail-oriented Administrative Assistant to support a technical engineering environment through document management, digital records organization, and administrative support.