96 Results for

Administrative Specialist Jobs in Indianapolis, IN

Jobs

New!

Indianapolis, IN5 days ago

$40,000–$50,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. The Business Operations Specialist will play a critical role in ensuring seamless office functionality while supporting internal stakeholders with administrative coordination, financial tracking, and professional communications.

New!

Indianapolis, IN3 days ago

$18–$18.50 Per Hour

Review and evaluate operational procedures, including Customer Service interactions from all communication channels, service requests, refund processing, Transponder fulfillment, outgoing correspondence, and future quality review implementations. Assists the Quality/Training Manager and Assistant Manager in auditing Key Performance Indicators (KPIs) for TTEC Operations, like outgoing correspondence and external survey results.

Indianapolis, IN11 days ago

New!

Indianapolis, IN5 days ago

$85,000–$100,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Manage Investment Adviser Representative (IAR) registrations and ongoing requirements, including U-4 and U-5 filings, FINRA licensing exam registrations and tracking, and Continuing education tracking.

Lebanon, IN10 days ago

$21.38–$25.38 Per Hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

Indianapolis, IN20 days ago

$27–$27 Per Hour
Temporary
Full-time

The specialist will assist senior buyers with documentation, track past-due purchase orders, troubleshoot supplier invoices, and participate in supplier visits and program reviews. This role involves source selection, RFQ creation, supplier certification requests, purchase order creation (under $30K), and monitoring supplier acknowledgements and delivery status.

Indianapolis, IN13 days ago

This role serves as a central coordination point between clients and internal teams, ensuring that all incoming communication and project submissions are captured, organized, and routed correctly across multiple systems. Balance Claims is seeking a detail-oriented Administrative Specialist to support our Shared Services team by managing communication, coordinating workflows, and assisting with project intake.

Indianapolis, IN30+ days ago

Contract personnel assigned to the Employee Services Branch and Processing Branch function shall perform the following day-to-day office operations, including but not limited to: Manage systems access requests; Provide access to and password resets for USDA systems and E-Verify; Complete EPP password resets; Process multiple personnel awards; Process personnel actions for CBP employees; Review Official Personnel Folders to adjust service computation dates; Assist Human Resources Specialist with special projects and assignments; Oversee tasks assigned to contract HR assistants; Train various personnel in USDA systems; Create responses to applicants and employees from Customer Inquiry line via phone and email; Clerk III Minimum Requirements: VCI is offering onsite/hybrid opportunities for Administrative/General Clerk working for the Office of Human Resources Processing Center for U.S. Government Agency Administrative Support Services supplement HR staff in Indianapolis, IN.

Indianapolis, IN21 days ago

$22–$26

This includes board member appointments and meetings; performs post-meeting follow-up activity; maintains current contact information for external administrative personnel of Board members. Writing and editing skills must be outstanding and versatile, including the ability to author reports, business correspondence, social media and website content, newsletters, collateral materials, and media materials.

New!

Fishers, Indiana4 days ago

$19–$23

We are looking for someone who can anticipate needs, solve problems independently, manage moving pieces, and help create organization and efficiency so leadership can focus on serving customers, developing the team, and growing the business. The Clint Wilson State Farm Agency is seeking a highly organized, tech-savvy, positive Executive Administrative Assistant to help support the daily operations and continued growth of our agency.

Indianapolis, IN16 days ago

3+ years of experience; preferably supporting medium to large teams and performing administrative duties; Bachelors' Degree or equivalent years of experience is preferred; Ability to work well with teammates in a very fast-paced environment; Good analytical ability; Proactive and detail oriented; Able to quickly learn client environment/key stakeholders and understand the larger PMO support work; Ability to build and maintain meaningful client relationships; Excellent communication skills, both orally and written; Excellent customer service skills; Experience and solid working knowledge of Microsoft Office suite. SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security – U.S. Customs and Border Protection – Program Management Office (PMO).

Indianapolis, IN27 days ago

Contractor

Badge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential). Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Plainfield, IN30+ days ago

Description: *Full time, hybrid, 3 days/week in office* Assists with processing and distributing fleet, site, and section administrative and technical procedures to ensure safe and efficient operation in compliance with all required guidelines and regulations. Ensure procedures are classified, indexed, sorted, filed, and retrieved electronically or via hardcopy in accordance with required programs and procedure requirements.

Indianapolis, IN22 days ago

Full-time

You’ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized. This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change.

Brownsburg, IN30+ days ago

Full-time

The AP Administrative Clerk ensures timely workflow coordination to support reliable AP operations and excellent internal and external customer service. This role manages high volume communications, organizes and routes documents, handles utility and statement processing, and maintains accurate recordkeeping.

Fishers, IN30+ days ago

Full-time

By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays.

Indianapolis, IN27 days ago

Organizational skills with the ability to prioritize tasks effectively and multitask. Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel.

Indianapolis, IN25 days ago

Full-time

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About Immune Biopharma: At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions.

Indianapolis, IN8 days ago

$30,000–$45,000

If that's you this is an exciting opportunity for a pro-active detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact while earning a base and commissions. Job Responsibilities and Tasks: Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.

Indianapolis, IN30+ days ago

$23–$25 Per Hour

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office.

New!

Indianapolis, IN6 days ago

Office support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned. Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed.

Indianapolis, IN29 days ago

$20–$24 Per Hour

The ideal candidate will have strong experience in Microsoft Office and SharePoint, travel and expense coordination, and a proven ability to support senior leaders and manage multiple priorities in a fast-paced environment. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Indianapolis, IN30+ days ago

With 24 hospitals throughout the greater Indianapolis and Evansville areas, Ascension St. Vincent offers careers in a wide range of services including acute and long-term care, bariatrics, cancer care, cardiovascular services, emergency services, neuroscience, orthopedics, pediatric services, primary and urgent care, women's health services and more. Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Indianapolis, IN30+ days ago

Full-time

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

Indianapolis, IN30+ days ago

The essential functions of this role are as follows: Research and compile information on specific aspects of the program such as procedures, needs and policies Answer basic customer questions about program policies and procedures. Collect information to help in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.

Indianapolis, IN30+ days ago

Respond promptly and efficiently to inquiries and requests from internal and external stakeholders, such as Accounting and Payroll departments, along with clients and employees, regarding state payroll taxes. Based in Indiana with employees in 48 states, WorkSmart Systems has been helping small to mid-size businesses with their payroll, benefits, worker’s compensation and human-resources needs for over 25 years.

Indianapolis, IN28 days ago

Full-time

Essential Functions Receiving, sorting, and delivering USPS mail, FedEx, and UPSProcessing, scanning, and filing documentsNotating and dating recordsDemonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. Summary/Objective The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals.

UNAVAILABLE, IN30+ days ago

MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

Indianapolis, IN30+ days ago

$60,000–$80,000
Full-time

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. As we continue to grow, we rely on strong administrative leadership to keep our executive team organized, our clients supported, and our office running smoothly.

Indianapolis, IN12 days ago

The Corporate Operations Support Specialist provides administrative and operational support to the Corporate Operations team to help drive efficiency, consistency, and execution across key business processes. The position plays an important part in maintaining organized workflows, supporting cross-functional initiatives, and contributing to the overall effectiveness of corporate operations.

Greenwood, IN21 days ago

Inventory Management: Oversee and maintain inventory of steam system components, including steam traps, control valves, pressure regulators, condensate return equipment, and related parts at customer storerooms. Sales Collaboration: Partner with outside sales and technical support teams to identify steam-related opportunities, coordinate quotations, and follow up on projects involving steam efficiency and reliability.

Fishers, IN26 days ago

Full-time

A successful Operations Specialist (OS) provides administrative support to ensure every customer transaction request, received via phone, mail, or email, is properly documented within our current tasking system, and manage the timely assignment of requests to the appropriate transactional queue. This range reflects our good faith estimate to pay fairly as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate’s experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

Indianapolis, IN28 days ago

Full-time

Additional Job Information: Title: Intake Specialist Position Type: contract Location: Indianapolis, IN 46204 Agency Interview Type: In person only Work Arrangement: Onsite Short Description: Candidate provides timely, appropriate and professional responses to all public contact with the Commission. The Intake/Case Control staff serves as a professional staff memeber within the Commission and provides a front-line response to the public for questions and issues concerning the Commission.

Indianapolis, IN30+ days ago

The Support Services Specialist provides comprehensive, client-centered support by coordinating housing services, delivering case management, and ensuring accurate documentation and compliance. This role is responsible for promoting stability, independence, and overall well-being through consistent client engagement, resource navigation, and collaboration with internal teams and community partners.

Indianapolis, IN30+ days ago

Collaborate with senior HR professionals on process improvements; Retrieve metrics and data analytics information; Gather and review relevant HR data; Data gathering and draft detailed responses to high level inquiries and requests; Analyze data to determine appropriate outcome; Practice customer service skills with internal and external customers. Prepare, review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting and manipulating documents in software applications to include but not limited to Microsoft (MS) Word, Excel, PowerPoint, Publisher, and MS Visio.

New!

Indianapolis, Indiana4 days ago

This position is virtual and open to residents of the 50 states, D.C. Compensation & Benefits:Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. 7+ years of experience independently handling payroll tax notices, amendments, and multi-state registrations.

Indianapolis, IN14 days ago

The position ensures accurate order processing, proactive communication, and strong customer support while maintaining organized records and contributing to continuous improvement in scheduling, logistics, and material flow. Support continuous improvement efforts by identifying recurring delays, recommending process changes, and helping implement best practices in material flow, scheduling, and customer support.

UNAVAILABLE, IN30+ days ago

Indianapolis, IN30+ days ago

$70,000–$140,000 Per Year

Huntington Bank's Sales Incentive and Compensation Planning Specialist is responsible for the design of sales incentive administration, implementation and risk management controls for our Regional Banking segment including merchant services and treasury management incentive programs. Administer and coordinate and goal allocation and goal maintenance for segments to drive metric performance for OCR/revenue growth, productivity, service, quality, leadership and other behaviors.

Indianapolis, IN30+ days ago

Title: Intake Specilist Location: Indianapolis, INOnsiteDuration: 6MonthsInperson InterviewSkills. Previous legal course work, paralegal type coursework .

New!

Indianapolis, Indiana4 days ago

The Transition Specialist for Indiana's Department of Correction: Division of Youth Services provides oversight to all transition-related practices in the State's juvenile correctional facilities. Assist students with obtaining social security cards, state identification, driver's license, birth certificates, and additional documentation.

Indianapolis, IN30+ days ago

Below is a breakdown of the regular tasks the position will be involved in: • Participate in a weekly call with FEMA staff related to an open disaster event • Participate in a monthly call with FEMAs closeout team related to past disasters • Update/submit quarterly report documentation to FEMA staff • Discuss any significant applicant project issues with appropriate FEMA staff • Communicate all relevant policy/programmatic updates with relevant stakeholders In addition to the items listed above, the program specialist also has to be available to answer any questions that may come from our FEMA contacts, as we often see issues come up with project applications or RPA submissions from applicants. The candidate will also need to have or develop an understanding of the various legal codes/statutes/guidance that serves as the framework of the PA program, which includes but is not limited to the following: • The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) • The current and disaster-specific versions of the Public Assistance Program and Policy Guide (PAPPG) • Code of Federal Regulations, Stafford Act Title 44, Chapter 1, Part 201 (44 CFR Part 201) Other state and federal policies may be implemented as time passes, and the program specialist will be expected to keep up to date on all relevant changes.

Indianapolis, Indiana30+ days ago

Indianapolis, IN30+ days ago

Brownsburg, Indiana12 days ago

Proven facilitation, verbal, and written communication skills along with superior interpersonal and organizational skills required to deliver training and coaching to teams and individuals at all levels within the organization. By conducting regular audits and assessments, the Health & Safety Specialist identifies potential risks and develops action plans in conjunction with cross-functional teams to address them.

New!

Carmel, Indiana3 days ago

Remote

If you enjoy organizing details, supporting clients, and working in a flexible remote environment, this role offers a great opportunity to build valuable skills while being part of a supportive and growing team. This fully remote position is ideal for someone who enjoys working behind the scenes, staying organized, and communicating clearly while managing multiple tasks.

New!

Indianapolis, Indiana5 days ago

Qualifications: High School Diploma, equivalency Certificate, and 5 years of related experience; or Associate Degree in construction technology, management, or related engineering emphasis, and 3 years of related experience; or Bachelor's Degree in construction technology, management, or related engineering emphasis. Must pass and participate in the random Drug & Alcohol program in accordance with Pipeline Hazardous Material Safety Administrative (PHMSA) Regulations 49 CFR Part 199 (PHMSA drug and alcohol testing regulation) and 49 CFR Part 40 (DOT drug and alcohol testing regulations).

Indianapolis, IN29 days ago

Full-time

Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns. A Service Specialist is part of a team that provides various administrative support to our clients which may include; copy, print, mail, hospitality, facilities and receptionist services.

Pendleton, IN30+ days ago

The Transition Specialist for Indiana's Department of Correction: Division of Youth Services provides oversight to all transition-related practices in the State's juvenile correctional facilities. * Assist students with obtaining social security cards, state identification, driver’s license, birth certificates, and additional documentation.*

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Administrative Specialist Jobs in Indianapolis, IN

Jobs

Business Operations Specialist (Part time)Vaco LLC

Seasonal Healthcare Quality SpecialistTTEC

Quality Assurance SpecialistTTEC

RIA Legal & Compliance SpecialistVaco LLC

Equipment Rental SpecialistSunbelt Rentals

Procurement Specialist ICompunnel, Inc.

Administrative Specialist/Data Entry - Entry LevelBalance Claims

HR Administrative/General Clerk (CBP)Vision Centric Inc.

Executive Assistant, Hospitality, & Administrative Liaison to the BoardThe International Center

Executive Administrative AssistantClint Wilson State Farm

Administrative Assistant – Federal Government ContractorSD Solutions LLC

Administrative Assistant 3Apidel Technologies

Administrative Engineering Support AssociateReNuke Services

Bookkeeper/Administrative AssistantLawler Manufacturing, Co. Inc.

Accounts Payable Administrative ClerkBadger Infrastructure Solutions

Administrative Office AssistantLevisonics Inc

Administrative Assistant - 4 YearsConflux Systems, Inc.

Administrative AssistantImmune Biopharma

Administrative AssistantDenis Development

Administrative AssistantAddison Group

Administrative AssistantCommonwealth Engineers, Inc.

Administrative AssistantBC Forward

Administrative AssistantAscension Health

Administrative Assistant IIElanco

Administrative AssistantAmerican Technology Consulting

Administrative Assistant - Tax/Accounting Department - ONSITE ONLYWorkSmart Systems, Inc.

Titles Administrative AssistantLocation Services LLC

Administrative AssistantMCI Careers

Business Support SpecialistJobot

Business Operations Support SpecialistCertaSite

Steam SpecialistGeorge E. Booth Co.

Operations Specialist (Fishers, IN)First Advantage

Intake Specialist Indianapolis, IN 46204Syntricate Technologies

Support Services SpecialistLutheran Child and Family Services of IN/KY

Technical Specialist CBPVision Centric Inc.

Senior Tax Payroll SpecialistStride, Inc.

Project Customer Support SpecialistGeorge E. Booth Co.

Quality Assurance SpecialistMCI Careers

Training SpecialistMCI Careers

Huntington Bank - Sales Incentive and Compensation Planning SpecialistHuntington

Intake SpecialistConflux Systems, Inc.

Logansport Transition SpecialistPadmore Global Connections LLC

FEMA Grants SpecialistAmerican Technology Consulting

Public Assistance Program SpecialistAmerican Technology Consulting

Public Safety Program SpecialistAmerican Technology Consulting

Health & Safety Specialistfgf brands

Remote Booking & Scheduling SpecialistTraveling with Mchaila

Construction Specialist III GasCitizens Energy Group

Law Firm Office Services Specialist1406 Epiq Global Business Transformation Solutions, LLC

Transition SpecialistAmerican Technology Consulting

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