350 Results for

Administrative Coordinator Jobs in Philadelphia, PA

Jobs

New!

Wilmington, DE6 days ago

$16–$16.50 Per Hour

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.

New!

Langhorne, PA5 days ago

$14.75–$15.25 Per Hour

New!

Philadelphia, PA1 day ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.

New!

Camden, NJ1 day ago

$18.51–$28.85 Per Hour
Part-time

Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly. The Opportunity:The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents.

New!

Camden, NJ1 day ago

$18.75–$29.33 Per Hour
Part-time

New!

Bensalem, PAToday

$15.50–$16.50 Per Hour
Full-time
Employee

Role: Administrative AssistantLocation: Bensalem, PA 19020 (On-site)Duration: 6+ Months ContractVisa: US CitizenPosition summary: Administrative Assistant performs data entry duties in a busy office setting. This role will maintain both electronic and hard copy files, enter employees’ hours and assist with general administrative tasks.

New!

Garnet Valley, PA3 days ago

Computer Operations: To perform this job successfully, an individual should have a strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties. Most importantly, together we embrace a collaborative spirit to propel all Renuity Divisions to achieve faster growth, greater profitability, and become THE most trusted name in home improvement.

Philadelphia, PA25 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Located in the University City area, this opportunity is ideal for an administrative professional seeking long‑term stability, meaningful work, and the chance to contribute to a mission‑driven nonprofit organization.

Philadelphia, PA11 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

Fort washington, PA13 days ago

$27–$30 Per Hour
Full-time
Employee

This role acts as a key liaison between internal teams, field operations, and outsourced partners to ensure projects, budgets, and workflows are accurately tracked and executed. The Operations Coordinator will support the team with administrative and operational oversight of capital projects and tenant improvements across a large portfolio of commercial/industrial properties.

Harleysville, PA12 days ago

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates competency, as appropriate to the ages of patients served, in the ability to obtain and interpret information in terms of patients’ needs; a knowledge of growth and development, and an understanding if the range of treatment needed by these patients.

Sellersville, PA12 days ago

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable.

Exton, PA12 days ago

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

Cherry Hill, NJ13 days ago

$28–$34 Per Hour
Full-time
Employee

Serve as a subject matter resource for employees and managers regarding benefit plans, eligibility, coverage options, compensation programs, and policy interpretation while ensuring compliance with COBRA, HIPAA, ERISA, and internal policies. Manage benefits enrollments and issue resolution by partnering with vendors and internal stakeholders to address escalations, ensure accurate processing, and resolve eligibility, billing, and enrollment discrepancies.

Cinnaminson, NJ11 days ago

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations. • Level of Experience Requirements: Minimum two (2) years’ experience as a Law Enforcement Officer and/or Military Police Officer or six (6) months experience as a security officer engaged in functions related to detailing civil or administrative detainees or, two (2) years active-duty military service with an honorable discharge.

Glenside, PA21 days ago

These administrative tasks include but are not limited to, emailing, printing, and faxing documents; proctoring examinations; sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties and any other task needed to support faculty responsibilities. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility.

Philadelphia, PA30+ days ago

Assists the Electrophysiology Program at the University of Pennsylvania Health System in maintaining a patient/customer focus, supports the delivery of high quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The Administrative Coordinator is a key point of contact for important clinic operating functions such as responsible for all patient care responsibilities from scheduling patient office visits in multiple locations, coordinating and scheduling EP lab procedures, to communication back to the referring physician for the EP program director.

Bala Cynwyd, PA30+ days ago

Event Planning: participates in event planning activities, such as invitation management, catering, room identification and scheduling, event set up/clean up activities, material preparations, and audio/visual tech needs. The incumbent also serves as a primary contact for trouble-shooting operational issues, is responsible for training of new staff on operational responsibilities and works collaboratively with management to build a cohesive and efficient team.

New!

Fort Washington, Pennsylvania6 days ago

$23.69–$29.43 Per Hour

The HR Administrative Coordinator is responsible for completing tasks such as biweekly payroll for the department, managing invoice payments and vendor relationships, coordinating the onboarding and new hire orientation for corporate team members, processing workers compensation claims, employment verifications, and assisting with various other duties, as assigned. Acts provides residents with a lifestyle that includes on-campus conveniences, services, and amenities such as casual and fine dining venues, beauty salons, fitness centers, security, healthcare, activity programs, and much more.

Philadelphia, PA30+ days ago

$19.23–$23.16 Per Hour

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Plainsboro, NJ25 days ago

$18.97–$29.20 Per Hour

The Administrative Coordinator provides support for the Directors of Regional Operations in maintaining a customer service focus, assisting in meeting or exceeding patient satisfaction, and providing advanced administrative support. Event Planning: participates in event planning activities, such as invitation management, catering, room identification and scheduling, event set up/clean up activities, material preparations, and audio/visual tech needs.

Philadelphia, PA30+ days ago

$22–$23 Per Hour

This position plays a vital role in supporting multiple departments, including Operations, Maintenance, and Specialty Services, ensuring seamless workflows and effective collaboration with internal and external partners. Assist the Operations Supervisor with tasks such as organizing files (both digital and physical), arranging maintenance schedules, and liaising with vendors, contractors, and other key contacts.

Camden, NJ8 days ago

In coordination with the Director of Consumer Experience, the Volunteer Administrative Coordinator is responsible for day-to-day office operations from inquiries, general office communication and all aspects of the application process including set up with the application, receiving back, reviewing, obtaining health records, and pertinent communication as needed. Works with the Director of Consumer Experience, Volunteer Engagement Coordinator and Volunteer Growth Coordinator to plan, develop, coordinate and execute a comprehensive program to engage and retain volunteers to support Cooper University Health Care programs and impact.

Kennett Square, PA13 days ago

$21.15–$23.08 Per Hour

The Financial Administrator Coordinator will work in BEN financials, Concur, Eship, Business Objects, and PaymentNet for submitting and approving Purchase Orders, travel reimbursements, express ship, Pcard charges, and asset inventory. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

Willow Grove, PA30+ days ago

The Administrative Assistant/Consumer Care Coordinator/Recruiting Assistant will perform a range of administrative duties relating to provision of consumer care, recruitment of consumers and employees, maintenance of records, and assistance with financial operations for TriMED HealthCare, LLC. Strong Customer Service skills: Must have exceptional communication skills and be able to communicate with clients, office team, families, patient care staff and referral sources.

New!

Philadelphia, PA5 days ago

$21.15–$28 Per Hour

The Doctorate in Nonprofit Administration (DNPA) Administrative Coordinator manages day-to-day operations of the program, assists with recruitment, provides technological support for instructors and students, plans and executes onsite student immersions, ensures student timelines and logistics for successful graduation, and handles payment and budgeting. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

Fairless Hills, PA30+ days ago

The assistant is responsible for all front desk duties including but not limited to; handling phone calls, and responding to all necessary requests by clients, staff members, and all other individuals needing assistance, welcoming/greeting office visitors and care staff, processing all caregiver timesheets and ensuring they are correct before sending them to payroll, ensuring and monitoring that all caregivers stay current on certification requirements, processing caregiver applications, leading new hire orientations and assisting the office team with any other work that needs to be done. You are also expected to be able to assist the Lead Client Care Coordinator with staffing and scheduling caregivers, home visits and personal introductions with clients and caregivers, and every other week on call rotation, attend marketing and networking events, cover caregiver shifts as needed and any other tasks that are needed by the office team.

Princeton, NJ30+ days ago

o Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.). o Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services).

Philadelphia, PA25 days ago

$21.15–$31.45 Per Hour

Assist with various initiatives via internet-based research, data entry (into web-based systems, including Slate), and creating and modifying documents, track post event feedback to partner with the Associate Director of Event Strategy toward informing the overall recruitment strategy. Responsibilities include planning and coordinating visit logistics, managing registration and communications through platforms such as Qualtrics, CVENT, and EventsHQ, collaborating with internal partners to schedule meetings and programming, and assessing program effectiveness to inform continuous improvements.

Philadelphia, PA7 days ago

$23.80–$25.40 Per Hour

This role is responsible for assisting in the planning and executing major student transition and milestone events — including Orientation (and the learning team retreat), the White Coat Ceremony, Parents & Partners, Match Day, and Graduation — in collaboration with OSA leadership, communications teams, and external partners such as public affairs. This position reports to the Director of the Office of Student Affairs and works closely with the Director of ASCEND, the Associate Dean for Student Success and Professional Development, the Associate Dean for Student Affairs and Wellness, the Associate Dean for Student Affairs and Residency Planning, and works closely with the Student Affairs Coordinator.

New!

Philadelphia, PA4 days ago

$21.15–$30.29 Per Hour

Responsible for space scheduling and reservations university-wide, OBGYN Research-wide email communications, listserv maintenance, office machine maintenance support and point of contact, mail and package shipping/receiving, eSHIP management, key management, archiving. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

New!

Princeton, NJ5 days ago

$45,000–$60,000 Per Year

Integrity, relationship builder, attention to detail, keen problem-solving skills, positive attitude, flexibility, and the ability to multitask and work collaboratively in a multifaceted and evolving office will be essential skills for success in this position. Liaison and support person for the Office of Mission and Ministry team, working closely with DEIB Coordinators, Campus Ministers, and Director of NCGLS in the planning and logistical coordination of events and programming.

Philadelphia, PA30+ days ago

$21.15–$27.50 Per Hour

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. + Monitor faculty, student, and postdoctoral fellow research and travel expenses – reconcile, prepare, and distribute quarterly reports to all members of the standing faculty, the graduate student body, and postdoctoral fellows.

Philadelphia - PA, PA19 days ago

Full-time

As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities. CLS values a diverse work environment and strongly encourages women, people of color, people who identify as LGBTQ, people with disabilities, people who have experienced poverty or homelessness and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply. .

Camden, NJ30+ days ago

Administrative functions include scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assist Directors with daily operational functions. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols.

New!

Camden, NJ6 days ago

Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. Join an administrative team that supports Cooper’s large Department of Hospital Medicine.

Wilmington, DE30+ days ago

The Qnity Early Career Talent Development (ECTD) Program Support role is designed to provide comprehensive administrative and operational assistance to the rotation program, ensuring seamless execution of onboarding, program management, learning and development initiatives, and participant engagement. Maintain and update program resources using Microsoft SharePoint, OneNote, Teams, Yammer/Viva Engage, Forms, Customer Voice, Power BI, Power Automate, and Kahoot! or similar tools.

Philadelphia, PA30+ days ago

$18.99–$20.67 Per Hour

Under the supervision of the Director of Distribution Services, and guidance of the Administrative Coordinator, the Administrative Assistant provides administrative support for all functions of the Distribution Services workgroup, including the Mail Center, Receiving, Infectious Waste Removal, Glasswash, Remote Location Support, and Event Support. Education/Experience: A high school diploma and three to five years’ experience or equivalent combination are required; an associate’s degree and at least 3 years of administrative, office, or customer service experience, preferably in a large institutional, distribution, or service-oriented setting, is preferred.

Philadelphia, Pennsylvania30+ days ago

Other duties include word processing, filing, scheduling, record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects; schedules; exercises independent judgment to plan, prioritize, and organize diversified workload; creates and develops visual presentations using Microsoft Word, Excel and Power Point software; proofreads copy for spelling, grammar, and layout, making appropriate changes necessary to achieve accuracy and clarity. Child Protection Clearances PA Act 153 requires that all prospective employees complete the following clearance and background checks: PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record/Fingerprint Check.

Warminster, PA21 days ago

Duties to include but not limited to: greeting staff, vendors and visitors; receiving, screening and directing telephone calls and other communication; maintaining office paperwork and completing tasks assigned by Administrator, and Program Coordinator. Clearances: The Administrative Assistant must have proper clearances (FBI, State and Child Abuse clearances) as required by the Commonwealth of Pennsylvania for employment with children.

Camden, NJ30+ days ago

Administrative functions include: Scheduling meetings, coordinates programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for Directors, handling confidential personnel and financial documents, assists Directors with daily operational functions. Schedules hospital outpatient-based surgical procedures and services, schedules preoperative and post-operative appointments; assembles all pre-operative paperwork, ensuring all tests and pertinent information is accurately collected following divisional, departmental, and/or operating room guidelines.

Philadelphia, PA30+ days ago

$38,000–$40,000

Schedule appointments, meetings, and reservations as needed receive deliveries; sort and distribute incoming mail, maintain and ordered office supplies. Complete, attach and /or distribute 9 different intake forms, schedule intake appointment.

Philadelphia, PA30+ days ago

$7.25–$22 Per Hour

We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Trenton, NJ30+ days ago

Event logistic organization of WWML meetings/events, management of Client logistic & production agencies ensuring the following: registration website management, venue search, site visits, negotiation and contracting (including hotels, restaurant, AV agencies), delegate management, on-site logistics, ground transportation (identification and supervision of local agencies), meeting and dinner arrangements. The Team/Project Coordinator will support functions across the WW Medical Learning Team by managing the contracting and invoicing process globally, leading the planning and execution of live and virtual meetings and ensuring all administrative needs for these activities are completed accurately and on-time.

Southampton Township, NJ30+ days ago

This role is the administrative backbone of the rebuild operation—coordinating schedules, managing documentation, tracking project progress, supporting financial workflows, and ensuring clear communication between internal teams, clients, subcontractors, and insurance partners. Working in‑person from our Southampton, NJ office, you provide structure, organization, and communication that allows Rebuild Project Managers, subcontractors, and field teams to execute efficiently and stay aligned.

PLYMOUTH MEETING, Pennsylvania30+ days ago

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Southampton, New Jersey30+ days ago

$21.50–$26.50 Per Hour

Experience: 2. Good fit job titles/keywords for candidates: Rebuild Project Coordinator, Construction Project Coordinator, Restoration Project Coordinator, Project Coordinator, Project Administrator, Construction Coordinator, Service Coordinator, Operations Coordinator, Reconstruction Coordinator, Project Assistant, Estimating Coordinator, Office Coordinator, Field Operations Coordinator, Subcontractor Coordinator. Note: To be considered, candidates should have permanent U.S. work authorization and relevant coordination or administrative experience in rebuild, restoration, construction, plumbing, HVAC, or a similar project-based environment.

Wilmington, DE30+ days ago

$18–$20 Per Hour

You’ll support leadership with scheduling, coordination, and operational projects while gaining exposure to how a growing company manages internal processes. We are looking for an Administrative & Operations Assistant who thrives on organization, structure, and helping teams stay on track.

Southampton Township, NJ30+ days ago

This role is the backbone of the mitigation operation—coordinating schedules, maintaining accurate documentation, supporting financial and reporting processes, and ensuring clear, timely communication between internal teams, clients, vendors, and insurance partners. Working in‑person from our Southampton, NJ office, you provide the structure, organization, and communication that allows Mitigation Project Managers and field teams to perform at their best.

Stand out to leading employers.

Upload your resume and let employers find you for new Administrative Coordinator job openings. Plus, receive relevant job matches delivered straight to your inbox.

Administrative Coordinator Jobs in Philadelphia, PA

Jobs

Administrative CoordinatorMarshalls

Retail Administrative CoordinatorTJ Maxx

Legal Administrative AssistantJobot

Bilingual Administrative Assistant (Part-Time) - 2025/2026 School YearMastery Charter Schools

Bilingual Administrative Assistant (Part-Time) - 2026/2027 School YearMastery Charter Schools

Administrative AssistantCreative Global Consulting, LLC

Permit Coordinator - Garnett ValleyRenuity

Direct Hire Administrative Assistant in UCity - Up to 60K!Beacon Hill Staffing Group, LLC

Contract Administrative Assistant- up to $20/hour!Beacon Hill Staffing Group, LLC

Operations CoordinatorLondon Approach

Front Desk CoordinatorSt. Luke's University Health Network

Clinical Coordinator, MS-3P Telemetry (Full Time, Days)St. Luke's University Health Network

Administrative Assistant-ACT/FACT Team - Chester CountySt. Luke's University Health Network

Total Rewards CoordinatorCompany Confidential

Assistant Site SupervisorBering Straits Native Corporation

Administrative Coordinator, Assessment Didactic & Clinical EducationArcadia University

Administrative Services Coordinator CPUPPenn Medicine

Sr Administrative CoordinatorPenn Medicine

HR Administrative CoordinatorActs Retirement-Life Communities

Research Administrative CoordinatorUniversity of Pennsylvania

Administrative CoordinatorPenn Medicine

Administrative Coordinator - OperationsAddison Group

Volunteer Administrative CoordinatorCooper University Hospital

Financial Administrative CoordinatorUniversity of Pennsylvania

Administrative Assistant/Consumer Care Coordinator/Recruiting AssistantTriMED HealthCare, LLC

Administrative Coordinator, DNPAUniversity of Pennsylvania

Administrative Assistant/Client Care Coordinator AssistantTriMED HealthCare, LLC

C08 - ADMINISTRATIVE SERVICES / ADMIN SVC GEN/MULTI - IT PROJECT COORDINATORTechDigital Corporation

Administrative Coordinator, MBA AdmissionsUniversity of Pennsylvania

Administrative Coordinator, Office of Student AffairsUniversity of Pennsylvania

Financial Administrative Coordinator (Department of Obstetrics and Gynecology)University of Pennsylvania

Administrative Coordinator to the Office of Mission & MinistryStuart Country Day School of the Sacred Heart

Financial Administrative Coordinator, Annenberg School for CommunicationUniversity of Pennsylvania

Employment Unit Administrative CoordinatorCommunity Legal Services, Inc.

Administrative Coordinator (PER DIEM)Cooper University Hospital

Administrative Coordinator II (PER DIEM)Cooper University Hospital

Coordinator - Administrative ServicesTechDigital Corporation

Administrative Assistant, Distribution Services (Space Planning & Operations)University of Pennsylvania

Administrative AssistantThe Salvation Army Eastern Territory

Administrative AssistantChrist's Home

Administrative CoordCooper University Hospital

Psych Rehab Administrative IntakeWES Health System

Administrative AssistantUniversity of Pennsylvania

Corporate Services - Project CoordinatorTechDigital Corporation

Rebuild Project CoordinatorFortify Companies

Seasonal, Operations Administrative AssistantH&R Block

Rebuild Project CoordinatorOrion Placement

Administrative & Operations Assistant (Hybrid)Delaware Home Buyers

Mitigation Project CoordinatorFortify Companies

Similar Job Searches