Administrative Associate Jobs in Philadelphia, PA
Budo Full Range Martial Arts, Inc.
Voorhees Township, NJ
Manage front desk responsibilities, including greeting visitors and handling phone, text and email systems with professionalism and courtesy. Support office management activities such as supply ordering, record keeping, and maintaining office cleanliness.
System One
$22 - $26
King of Prussia, PA
The person in this role will support reception, scheduling, travel coordination, office supplies, project documentation, reporting, team events, and onboarding, making them a key contributor to both the employee and client experience. Summary: This role is a front-facing administrative position that serves as the first point of contact for clients, visitors, and internal team members while keeping daily office operations running smoothly.
HumanGood
$18 - $20
Conshohocken, PA
Proficient PC Skills; advanced user level of word processing, spreadsheet and presentation software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other applicable software. We are seeking a fulltime Administrative Assistant for our community Riverside Presbyterian Apartments located at 158 North 23rd Street in Philadelphia.
Atrium Staffing
Lawrenceville, NJ
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
Metropolitan Veterinary Associates
Norristown, PA
At Metropolitan Veterinary Associates (MVA), we recognize that Veterinary Emergency Administrative Liaison are the heart of coordination in our emergency service ensuring patients receive the care they need while clients feel informed and supported every step of the way. We re seeking an experienced veterinary professional who thrives in a dynamic, high-pressure environment and takes pride in delivering exceptional client service while supporting seamless patient care.
Jobot
$70000 - $95000
Philadelphia, PA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.
Jobot
$130000 - $180000
Penllyn, PA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Key Responsibilities: Case Management: - Manage a diverse caseload of special education disputes including Individualized Education Program (IEP) violations, procedural due process hearings, and related litigation.
Aroha Technologies
$32 - $35
New Castle, DE
The Administrative Supervisor is responsible for the overall administrative functions of the organization and oversees the support staff of the Bridge Clinic. This position supervises administrative assistants, offering guidance and training while delegating work tasks.
Beacon Hill Staffing Group, LLC
Downingtown, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications.
Beacon Hill Staffing Group, LLC
Fort Washington, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This individual will support advisors and clients with day-to-day service needs, responding to incoming calls, assisting with requests, and helping ensure a smooth and positive customer experience.
FedEx
Philadelphia, PA
The Store Consultant will operate and maintain a wide variety of equipment, move boxes and equipment, stock materials, manage the production queue and output, manage complex projects, manage retail supply, and complete assigned tasks based on priority. The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions.
Beacon Hill Staffing Group, LLC
Montgomeryville, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill Staffing Group, LLC
$40 - $60
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role is well‑suited for an experienced administrative professional who excels at time management, is comfortable working with senior leadership, and can confidently manage complex and high‑priority meetings.
Jobot
$45 - $50
New Castle, DE
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will be responsible for diagnosing, repairing, and maintaining a variety of vehicles while providing top-tier customer service.
Beacon Hill
$28
Montgomeryville, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$25
Downingtown, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications.
Beacon Hill
$40 - $60
Philadelphia, PA
This role is well‑suited for an experienced administrative professional who excels at time management, is comfortable working with senior leadership, and can confidently manage complex and high‑priority meetings. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Cooperidge Consulting Firm
$65000 - $85000
Cherry Hill Township, NJ
Client Relations: Serve as the primary point of contact for clients and prospects, ensuring all communications are handled with exceptional professionalism and timely follow-up. Meeting Management: Compile comprehensive meeting materials, coordinate virtual/in-person logistics, and transcribe detailed notes and action items post-meeting.
TechDigital Corporation
Trenton, NJ
Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes. • Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
Education or Equivalent Experience: Bachelor of Arts or Science (Required) with Equivalent Experience of 5+ years Clinical lab experience •And Additional education and or training in Management or Lab Management , and 5+ years' Experience managing high volume clinical labs while meeting superior customer satisfaction expectations •And Knowledge of, and ability to manage, the general hazards encountered when working with potentially infectious materials, hazardous chemicals, radioisotopes and laboratory equipment. Maintains an updated database related to Federal, State and local government agencies and professional accrediting agencies’ regulatory requirements impacting lab operations including: AABB, CMS(Center for Medicare/Medicaid Services), DOH (Appropriate state Dept.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Yardley, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Unified Door and Hardware Group
Croydon, Pennsylvania
Administrative Assistants are the directors of first impression and are capable of multi-tasking while successfully maintaining the highest level of customer satisfaction to both external and internal customers. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.
Weichert, Realtors
Haddonfield, NJ
Works directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business.
Midatlantic Employers' Association
Philadelphia, PA
The Administrative Assistant will support operations in managing schedules, assisting with events and meetings, maintaining electronic records, and providing administrative support to help advance organizational goals and community impact. • Maintains inventory of program supplies; orders new supplies as needed to ensure adequate supplies for ongoing program operations; including Septa Passes, gift cards and client needs.
Sage Hospitality
Philadelphia, Pennsylvania
With its striking art collection, refined service, and bespoke experiences tailored to every guest, the Logan Hotel offers an unparalleled journey into elegance and sophistication. Job Overview: Assist managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel operations and communications.
WES Health System
$38000 - $40000
Philadelphia, PA
Schedule appointments, meetings, and reservations as needed receive deliveries; sort and distribute incoming mail, maintain and ordered office supplies. Complete, attach and /or distribute 9 different intake forms, schedule intake appointment.
University of Pennsylvania
$18.99 - $20.67
Philadelphia, PA
Under the supervision of the Director of Distribution Services, and guidance of the Administrative Coordinator, the Administrative Assistant provides administrative support for all functions of the Distribution Services workgroup, including the Mail Center, Receiving, Infectious Waste Removal, Glasswash, Remote Location Support, and Event Support. Education/Experience: A high school diploma and three to five years’ experience or equivalent combination are required; an associate’s degree and at least 3 years of administrative, office, or customer service experience, preferably in a large institutional, distribution, or service-oriented setting, is preferred.
Penn Medicine
Philadelphia, PA
This includes completion of chart management and PSM forms and follow-up to ensure that all necessary preadmission testing has been scheduled and results are available prior to surgery. Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.
TriMED HealthCare, LLC
Fairless Hills, PA
The assistant is responsible for all front desk duties including but not limited to; handling phone calls, and responding to all necessary requests by clients, staff members, and all other individuals needing assistance, welcoming/greeting office visitors and care staff, processing all caregiver timesheets and ensuring they are correct before sending them to payroll, ensuring and monitoring that all caregivers stay current on certification requirements, processing caregiver applications, leading new hire orientations and assisting the office team with any other work that needs to be done. You are also expected to be able to assist the Lead Client Care Coordinator with staffing and scheduling caregivers, home visits and personal introductions with clients and caregivers, and every other week on call rotation, attend marketing and networking events, cover caregiver shifts as needed and any other tasks that are needed by the office team.
Penn Medicine
Philadelphia, PA
Operational Duties and Responsibilities: Establishes friendly working relationships with practice contacts and outside partners, payers and/or suppliers to facilitate getting doneOften assumes short-term responsibility for tasks that lie outside of his/her roleIs respected and perceived as making a significant contribution to the teamProvides coaching and feedback to colleaguesIdentifies opportunities for improvement. Core Values: Proactively shares information and trendsTreats colleagues and staff with dignity and respectEnsures absolute confidentialityCreates a work environment that attracts and retains key talentsFacilitates the identification of common goalsIdentifies opportunity for improvementPrioritizes own work with minimal involvement of supervisionTakes personal responsibility for Department Performance.
A. Duie Pyle, Inc.
West Chester, PA
Responsibilities of the position include, but are not limited to: Utilizing all available tools and following department best practices, the PA Administrative Assistant handles a multitude of tasks including: + Reviewing and handling of Corrections reports provided by Partner carrier. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.
Cooper University Hospital
Camden, NJ
The Administrative Assistant provides support with the daily operation of our Research Operations and Support team, including composing emails, communicating with customers, organizing files, handling confidential and personal materials, and supporting other assignments as identified. The assistant selected for this role will need to have a customer service-oriented focus, be organized, be able to communicate well in writing and verbally, and be able to prioritize tasks and complete work assignments independently.
Compass Group, North America
$58000 - $68000
Philadelphia, PA
Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.
Office of Catholic Education
Philadelphia, PA
This includes managing approval of facilities related invoices, tracking expenses related to capital projects, scanning records into facilities software and helping to manage timelines related to projects and contracts. Tracks costs related to project including keeping track of various funding sources such as the capital budget, school surplus funds, grants, and funds received through school development programs.
Princeton University
$47000 - $52000
Princeton, NJ
Working under the guidance, training, and daily direction of the Administrative Coordinator and Procurement Coordinator, this role supports general office operations, assists with building logistics, and provides administrative, clerical, and organizational support to ensure smooth day to day functioning of the research environment. • Coordinate incoming shipments and communicate with internal LAR staff regarding package arrivals as directed and in coordination with onsite loading dock attendee and under guidance of Procurement Coordinator.• Assist with general facility logistics such as signage posting, room readiness, and internal communications.
Addison Group
$18 - $22
Wayne, Pennsylvania
Liaise with executive and senior administrative assistants to support leadership needs. Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics.
Blue Star Partners LLC
$25 - $30
Princeton, NJ
The Administrative Assistant III reports directly to the DVP, US Commercial Operations, and provides extensive support to this role as well as the General Manager, US, and the Director of Business Excellence. This position is critical for ensuring efficient and effective administrative operations within the organization, enabling the leadership team to focus on strategic initiatives and overall business performance.
KMRG, LLC
Philadelphia, PA
In this role, you will provide administrative support for MSPB operations by managing front desk and telephone coverage, supporting hearing and appeal processing activities, and assisting with day-to-day office functions. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc.
H&R Block
$18.46 - $27.69
LAWRENCEVILLE, New Jersey
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
Penn Medicine
Philadelphia, PA
Assists the Electrophysiology Program at the University of Pennsylvania Health System in maintaining a patient/customer focus, supports the delivery of high quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The Administrative Coordinator is a key point of contact for important clinic operating functions such as responsible for all patient care responsibilities from scheduling patient office visits in multiple locations, coordinating and scheduling EP lab procedures, to communication back to the referring physician for the EP program director.
Temple Health
Philadelphia, PA
Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike.
University of Pennsylvania
$18.99 - $25
Philadelphia, PA
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The Administrative Coordinator plays a critical role in supporting the daily functioning of the Graduate Student Center and its activities and fostering a vibrant, welcoming space for all graduate and professional students at Penn.
Dal-Tile Corporation
Philadelphia, PA
In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. + Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.
KMRG, LLC
Philadelphia, PA
In this role, you will provide administrative support for MSPB operations by managing front desk and telephone coverage, supporting hearing and appeal processing activities, and assisting with day-to-day office functions. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc.
American Arbitration Association Inc.
$49000 - $52000
Philadelphia, PA
You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.