145 Results for

Administrative Officer Jobs in Philadelphia, PA

Jobs

New!

Pottstown, PA1 day ago

$260,000–$300,000 Per Year

Reporting directly to the CEO, the CMO will play a critical role in shaping clinical strategy, ensuring quality outcomes, and inspiring a team of dedicated providers who deliver compassionate, patient-centered care to all — regardless of insurance status or ability to pay. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

New!

Philadelphia, PA1 day ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.

Mount Laurel Township, NJ10 days ago

A minimum of two (2) years of experience as a Law Enforcement Officer and/or Military Police Officer, or six (6) months of experience as a security officer involved in the detention of civil or administrative detainees, or two (2) years of active-duty military service with an honorable discharge. Paragon Professional Services is seeking Transportation Officers for Armed Ground Transportation Services for the Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE) in New Jersey.

New!

Mount Laurel Township, NJ6 days ago

A minimum of two (2) years of experience as a Law Enforcement Officer and/or Military Police Officer, or six (6) months of experience as a security officer involved in the detention of civil or administrative detainees, or two (2) years of active-duty military service with an honorable discharge. The characteristics of the work environment necessary for performing the essential functions of this role include: - Working in a transportation vehicle, either as a driver or passenger, responsible for the safety and security of all detainees.

Philadelphia, PA25 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Located in the University City area, this opportunity is ideal for an administrative professional seeking long‑term stability, meaningful work, and the chance to contribute to a mission‑driven nonprofit organization.

Philadelphia, PA11 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

Exton, PA12 days ago

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

Cinnaminson, NJ11 days ago

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations. • Level of Experience Requirements: Minimum two (2) years’ experience as a Law Enforcement Officer and/or Military Police Officer or six (6) months experience as a security officer engaged in functions related to detailing civil or administrative detainees or, two (2) years active-duty military service with an honorable discharge.

Philadelphia, Pennsylvania30+ days ago

Key Responsibilities: Administrative Support:Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks. The Administrative Assistant to the CEO provides essential support to ensure the smooth functioning of the CEO's office and overall organizational operations.

Trenton, NJ30+ days ago

About the RoleIn this vital position, you’ll support the Managerof Administration and work closely with the Chief Operations Officer to ensure agency operations stay organized, connected, and on track. At the Rescue Mission of Trenton, every day we provide life changing services—shelter, meals, recovery programs, and workforce support—to individuals experiencing homelessness, hunger, and addiction.

Wayne, Pennsylvania18 days ago

$48,416–$79,541.75

Perform administrative duties for their respective senior leader and/or division, including but not limited to answering phones, sorting mail, processing expense reports and invoices, keeping meeting minutes, making travel arrangements, ordering supplies, etc. WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.

Doylestown, Pennsylvania30+ days ago

$50,000–$65,000 Per Year

This role is client-facing, requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, while supporting office operations, billing, and administrative tasks. We are a bookkeeping, accounting, tax, and consulting firm located in Doylestown, PA, providing services both onsite and virtually for a wide variety of clients.

Trenton, NJ30+ days ago

$184,450–$195,300 Per Year

Must possess a thorough knowledge of budgeting, analysis, financial modeling, cash and investment management, financial accounting, and financial systems/data, with demonstrated experience in planning, implementing, and testing new and upgraded solutions in a cloud-based, client-server, and PC-based environment. This position requires an experienced finance executive who demonstrates a good mix of operational/technical finance management, strategic financial leadership/partnership, and the ability to stay close to the details while also contributing at a broad level.

Lahaska, PA30+ days ago

This hybrid role will provide the opportunity to support key HR functions while also working closely with our Chief Operating Officer to drive operational efficiency and support high-level decision-making. Coldwell Banker Hearthside is seeking a dynamic and highly organized professional to join our team as a Human Resources & Executive Assistant to the COO.

Trenton, NJ30+ days ago

$50,000–$60,000 Per Year

An external mortgage loan officer assistant (LOA) provides support to one or more mortgage loan officers by handling administrative tasks, assisting in the loan application process, and ensuring smooth communication between all parties involved. The loan officer assistant is responsible for the identification and receipt of all supporting documentation needed in the file as well as coordination with the operational support team to drive a successful customer experience.

Philadelphia, PA30+ days ago

$80,000–$90,000

You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.

Trenton, NJ17 days ago

Full-time

Duties and Responsibilities include, but are not limited, to: Responsible for creating, modifying, merging Sites/PIs which include location of sites/ maps (GIS)/ Block and Lot information; Responsible for merging/ unmerging cases; Evaluating Site and Contact Information Update Forms (Responsible Entity & Site location - Block and Lots); Establishing Site to Site Relationships in both Central File and Masterfile. Under limited supervision of an Administrative Analyst 4, Information Systems, or other supervisory officer in a state department or agency, assists in the analysis and evaluation of internal operations, business practices, methods, and techniques of the organization to determine optimal solutions and/or approaches to satisfy agency information technology (IT) business needs/initiatives.

New!

Glenside, PA6 days ago

The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Job Description: The person in this position will support essential departmental operations, including, but not limited to, office administrative functions, staff on- and off-boarding, managing the schedule of the Associate Vice President for Athletics, and assisting with financial reconciliations.

Croydon, Pennsylvania22 days ago

Administrative Assistants are the directors of first impression and are capable of multi-tasking while successfully maintaining the highest level of customer satisfaction to both external and internal customers. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.

Trenton, NJ30+ days ago

Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes. • Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.

New!

Glenside, PA6 days ago

Officers patrol campus buildings and grounds on foot, which includes climbing steps, driving a vehicle, and/or a bicycle and performing security checks as needed, gives directions, provides escorts and provides first aid. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility.

Glenside, PA30+ days ago

The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Officers patrol campus buildings and grounds on foot, which includes climbing steps, driving a vehicle, and/or a bicycle and performing security checks as needed, gives directions, provides escorts and provides first aid.

Wilmington, DE30+ days ago

$18–$20 Per Hour

You’ll help keep operations running smoothly by managing schedules, coordinating projects, organizing information, and helping execute priorities. This role works directly with the COO and gets exposure to operations, projects, hiring, and leadership decision making.

Haddonfield, NJ30+ days ago

Works directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business.

Princeton, NJ30+ days ago

$265,000–$306,000 Per Year

The Associate CIO, Data Management Integration and Analytics and University Data Officer will be principally responsible for defining, developing and implementing an enterprise data strategy that is focused on: Supporting university strategic decision making by being the nexus between the strategic questions, the technological solutions and the data resources. The Associate CIO, Data Management Integration and Analytics and University Data Officer will be a key player in establishing and sustaining a campus-wide data governance infrastructure that fosters a culture of trust and shared responsibility for the ethical use of administrative data for institutional strategic purposes.

Wilmington, DE30+ days ago

As a Senior Administrative Assistant in Consumer and Community Banking-Card Lending Services, you will possess structure, attention to detail, quality focus, high energy, and flexibility to support a high-paced organization. Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products.

New!

Collegeville, PA6 days ago

Summary: The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Philadelphia, PA30+ days ago

In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. + Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.

Philadelphia30+ days ago

Temple Health includes Temple University Hospital (TUH)-Main Campus; TUH-Episcopal Campus; TUH-Jeanes Campus; TUH-Northeastern Campus; Temple University Hospital – Fox Chase Cancer Center Outpatient Department; TUH-Northeastern Endoscopy Center; The Hospital of Fox Chase Cancer Center, together with The Institute for Cancer Research, an NCI-designated comprehensive cancer center; Fox Chase Cancer Center Medical Group, Inc., The Hospital of Fox Chase Cancer Center’s physician practice plan; Temple Health – Chestnut Hill Hospital; Temple Women & Families; Temple Transport Team, a ground and air-ambulance company; Temple Physicians, Inc., a network of community-based specialty and primary-care physician practices; and Temple Faculty Practice Plan, Inc., Temple Health’s physician practice plan. With specialized research centers and strengths in population health, neuroscience, cancer, metabolic disease, lung disease, infectious diseases (including HIV), cardiovascular disease, substance abuse, and translational science, Katz conducts investigations to break new ground and trains future generations of researchers to follow suit.

King of Prussia, PA30+ days ago

Requirements: High School Diploma or equivalent, and one (1) year security, military, law enforcement, corrections, firefighter, or emergency medical services work experience, or equivalent combination of education, training, and experience. Answers incoming phone calls and directs appropriately to dispatch, security podium and employee entrance areas; assigns officers to situations in progress.

Warminster, PA21 days ago

Duties to include but not limited to: greeting staff, vendors and visitors; receiving, screening and directing telephone calls and other communication; maintaining office paperwork and completing tasks assigned by Administrator, and Program Coordinator. Clearances: The Administrative Assistant must have proper clearances (FBI, State and Child Abuse clearances) as required by the Commonwealth of Pennsylvania for employment with children.

Wilmington, DE12 days ago

The selected candidate will administer Personal Trust Accounts including Revocable, Irrevocable, Life Insurance, Charitable Trusts, Special Needs Trusts, Agency and Custody accounts and develop and maintain relationships with both internal and external partners such as Financial Advisors, Attorneys and Accountants. Review, analyze, and seek guidance when needed regarding new account documents and client distribution requests ensuring the company is aware of all requirements prior to presentation to New Business and Discretionary Distribution Committee and final acceptance.

Glenside, PA21 days ago

These administrative tasks include but are not limited to, emailing, printing, and faxing documents; proctoring examinations; sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties and any other task needed to support faculty responsibilities. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility.

New!

Princeton, NJ5 days ago

$65,000–$77,000 Per Year

Manage and process travel and expense reporting via the Concur system - ensure reporting complies with university and government policies; enter expense details, receipts and ensure proper chart strings are used for allocations and document/backups are sufficient and accurate. This individual will be responsible for duties such (1) managing the purchasing process for lab supplies and equipment; (2) planning and organizing domestic and international travel and processing expense reports; (3) shipment of inbound and outbound equipment and scientific samples; and (4) general administrative support.

Philadelphia, PA30+ days ago

This role will lead a cross-functional team of clinical and business leaders in OCHO and business units to build solutions, processes and functions that ensure a high degree of clinical integrity and quality and an outstanding clinical journey and experience for our patients. + Oversees the collection, analysis, and reporting of patient experience data across the business silos to create a holistic view of patient experience, quality and outcomes including trends, risks, and opportunities related to consumer experience.

New Castle, DE30+ days ago

Experience, education, or training analyzing problems, identifying significant factors, gathering pertinent data, and recognizing solutions; preparing reports, plans, policies and various correspondence; evaluating objectives and develop plans to facilitate the availability and effective utilization of various social science resources. As the technical authority and expert on primary prevention; researches, interprets, analyzes, and applies Department of Defense (DoD), National Guard Bureau (NGB), Air National Guard (ANG), and Army National Guard (ARNG) prescribing directives, Public Law, guidance, and regulatory instructions.

Princeton, NJ30+ days ago

Remote

$67,000–$78,000 Per Year

Support the grants team in pre-award activities including:• Handling Department Limited Submissions• Act as a backup for Grants Managers in times of heavy workload for smaller grants/fellowships, assisting the GMs with ERA proposals (budgets, compliance, other data entry)• Training Grant Data Collection and Entry-xTrain Updates. Maintaining departmental funding opportunities in the Princeton Research Funding Gateway• Preparing the monthly accounts list• Attending training classes and meetings to keep up-to-date on the financial systems and programs, including University compliance requirements used in performing job duties• Other duties as needed.

Philadelphia, PA30+ days ago

Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike.

Philadelphia, Pennsylvania30+ days ago

Other duties include word processing, filing, scheduling, record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects; schedules; exercises independent judgment to plan, prioritize, and organize diversified workload; creates and develops visual presentations using Microsoft Word, Excel and Power Point software; proofreads copy for spelling, grammar, and layout, making appropriate changes necessary to achieve accuracy and clarity. Child Protection Clearances PA Act 153 requires that all prospective employees complete the following clearance and background checks: PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record/Fingerprint Check.

Philadelphia, PA30+ days ago

Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.

Wilmington, DE30+ days ago

$65,296–$104,304 Per Year

Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries. At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including: * Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date.

Burlington, NJ10 days ago

For information about ABM’s benefits, visitABM Employee Benefits | Staff & Management The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account.

Philadelphia, PA27 days ago

Full-time

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

Wilmington, DE22 days ago

Full-time

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid optionChase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. As an Executive Assistant in Consumer and Community Banking-Card Services, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output.

Wayne, Pennsylvania30+ days ago

$18–$22 Per Hour

Liaise with executive and senior administrative assistants to support leadership needs. Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics.

Philadelphia, PA30+ days ago

Support meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.

Philadelphia, PA27 days ago

$16–$20 Per Hour
Part-time

The role requires strong organizational skills and attention to detail, as the Administrative Assistant will handle scheduling, document management, and communication with both staff and clients. Our client, a healthcare company, is seeking a motivated Administrative Assistant to join their team in Philadelphia.

Philadelphia, PA30+ days ago

Full-time

The Mission of Overbrook School for the Blind (OSB) is to develop and deliver education that enhances the options available for persons with visual impairments, including those with additional challenges so that they have the greatest opportunity to experience active and fulfilling lives. Job Functions: This position provides assurance and access to 24/7 monitoring surveillance equipment and patrolling the school's property to protect the entire campus, students, staff, guests, and visitors.

New!

Philadelphia, PA5 days ago

$18.99–$22.84 Per Hour

Also share responsibility for sorting departmental mail, checking and responding to departmental email inquiries, and checking/responding to departmental voice mails, and staffing receptionist desk on designated days. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

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Administrative Officer Jobs in Philadelphia, PA

Jobs

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Armed Security Transportation Officer/New Jersey (Part Time)Bering Straits Native Corporation

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Administrative Assistant-ACT/FACT Team - Chester CountySt. Luke's University Health Network

Assistant Site SupervisorBering Straits Native Corporation

Administrative Assistant to the CEOSELF Inc.

Administrative AssistantRescue Mission of Trenton

Administrative Assistant IIIWsfs Financial

Executive Administrative AssistantCore Financial Outsourcing

Chief Financial OfficerNJEDA

Human Resources & Executive Assistant to the COOCross Key Management

Loan Officer Assistant - RetailCity National Bank

Personal Concierge / Executive Assistant to the CEOFair Trade Outsourcing

CSRR-2026-26 Administrative Analyst 2 - Information SystemsNJ Department of Environmental Protection

Administrative Assistant (part-time)Arcadia University

Administrative AssistantUnified Door and Hardware Group

Administrative - Executive Associate IITechDigital Corporation

Patrol/Communications Officer -Part Time Fri-Sat-Sun 3:30pm to 11:30pmArcadia University

Patrol/Communications Officer ( part-time On-call)Arcadia University

Executive Assistant to COO (Hybrid)Delaware Home Buyers

Administrative AssistantWeichert, Realtors

University Data OfficerPrinceton University

Senior Administrative AssistantJPMorgan Chase

Administrative Assistant - IIILancesoft

Administrative ManagerDal-Tile Corporation

Chair, Department of Obstetrics, Gynecology & Reproductive Sciences, CMO and Chief, OB/GYN, Temple Women & Families HospitalTemple University, Office of Physician & Faculty Recruitment

Security Officer (Part-Time)Valley Forge Casino Resort

Administrative AssistantChrist's Home

Senior Trust OfficerTPG Staffing

Administrative Coordinator, Assessment Didactic & Clinical EducationArcadia University

Purchasing and Administrative AssistantPrinceton University

Chief Clinical Experience and Quality OfficerThe Cigna Group

INTEGRATED PRIMARY PREVENTION OFFICER (PREV WF)Army National Guard Units

Grants Administrative AssistantPrinceton University

CHIEF MEDICAL OFFICER (FT; 40hrs/wk) - Temple Physicians Inc.Temple Health

Administrative AssistantThe Salvation Army Eastern Territory

Legal Administrative Assistant - 3-5 Yrs Experience - Civil Defense - Philadelphia, PAMarshall Dennehey

Legal Administrative Assistant - 3-5 Yrs Experience - Civil Defense - Wilmington, DEMarshall Dennehey

Trust Administration Officer IICity National Bank

Administrative AssistantABM Industries

Senior Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Administrative AssistantAddison Group

Administrative Assistant - Executive Office | Full-TimeWills Eye Hospital

Administrative AssistantCareerscape

Security OfficerOverbrook School for the Blind

Administrative Assistant for Regional ClubsUniversity of Pennsylvania

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