Contract Administrative Assistant in UCity - up to 30/hour!

Beacon Hill Staffing Group, LLC

Philadelphia, Pennsylvania
1 day ago

$30 Per Hour
Full-time
Employee

Highlights

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Numbers & Facts

Location	Philadelphia, Pennsylvania
Job Type	Full-time, Employee
Industry	Staffing/Employment Agencies
Salary	$30 Per Hour
Company Size	1,000 to 1,499 employees
Year Founded	2000
Website	https://www.beaconhillstaffing.com/

Description

Our client, a well‑established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail‑oriented professional who thrives in a mission‑driven environment, enjoys supporting multiple teams, and takes pride in operational excellence.

About the Job:

Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise
Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication
Manage executive calendars, schedule meetings, and coordinate logistics
Process invoices, receipts, expense reports, and departmental documentation
Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements
Maintain departmental contacts and data within Salesforce
Schedule interviews and assist with hiring coordination as directed
Coordinate and attend internal team and administrative meetings
Provide administrative and clerical support for organizational events, programs, and initiatives
Assist with onboarding materials and maintain electronic and physical personnel files
Provide backup administrative support to other members of the administrative team as needed

About You:

3+ years of administrative experience in a professional office environment
Strong organizational skills with the ability to manage multiple priorities and deadlines
Highly detail‑oriented with excellent follow‑through
Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems
Adaptable, flexible, and comfortable supporting multiple departments
Customer‑service oriented with strong interpersonal and communication skills
Professional, discreet, and trusted with handling sensitive information
Collaborative team player who represents the organization positively to the community

This is a contract position with potential of a permanent offer. It will work on a hybrid schedule out of the organization's headquarters in University City and is paying up to 30/hour depending on experience. If you're an administrative professional who is confident in their ability to provide support across business units please apply today!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About Company

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.