div>POSITION TITLE: Program Assistant
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RESPONSIBILITIES:- As the first point of contact for employees, clients and consumers, this position must focus on customer service and be the positive presence for the office.
Nashville, Tennessee30+ days ago
Answer and route incoming phone calls while providing helpful and accurate information to callers including homeowners, attorneys, real estate professionals, and other stakeholders. Addison Group is partnering with our client, a property management organization in the Nashville area, to hire a Front Desk Administrative Assistant.
Nashville, TN30+ days ago
Our dedicated team excels in residential remodeling, renovation, and repair services, doing whatever it takes to get our customers' home exteriors back in fantastic condition. When homeowners need exceptional home repairs, whether after a storm, an accident, or simply the passage of time, they know to call Southern Roofing and Renovation!
li>Coordinate vendor, visitor, and maintenance activities, including scheduling service appointments, managing work orders, tracking Certificates of Insurance (COIs), maintaining vendor records, and monitoring open facilities requests through completion. Facilities Administrative Coordinator Responsibilities:
- Provide administrative and operational support for Facilities, including document management, records maintenance, reporting, inventory tracking, spreadsheet management, meeting coordination, and departmental communications.
li style="text-align:justify">Coordinate vendor, visitor, and maintenance activities, including scheduling service appointments, managing work orders, tracking Certificates of Insurance (COIs), maintaining vendor records, and monitoring open facilities requests through completion. Support employee onboarding and workplace services by coordinating badge requests, parking registrations, workspace readiness, seating assignments, employee moves, and general facilities-related inquiries.
Nashville, TN30+ days ago
p>Reports To: Vice President Case Management or Assistant Vice President Finance – Case Management. Provide comprehensive administrative support to the Vice President and Assistant Vice Presidents of Case Management.
Nashville, TN30+ days ago
Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages. Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete.
As our Executive Administrative Coordinator, you'll work closely with company leadership and play an important role in keeping projects, recruiting efforts, communications, and day-to-day operations moving forward. We value individuals who can anticipate needs, identify opportunities for improvement, and help create solutions that make the business stronger.
Nashville, Tennessee30+ days ago
With services including pruning, insect and disease management, soil care and fertilization, and comprehensive tree inventory and management plans care, we strive to keep trees healthy and beautiful. Location : Name: Nashville Location : State/Province: TN Category: Administrative/Customer Service Latest Post Date: englishcareers: 5/22/2026 Type: Regular Full-Time
Nashville, TN30+ days ago
This role combines administrative support for the property management team of approximately 2m square feet of Class A Commercial Office building and parking garage in downtown Nashville, with hands-on customer service, including event coordination and operational assistance. Work is of a general office nature; while performing the duties of this job, the employee is regularly required to talk, hear, and see; required to use arms and hands to reach and handle; typing on a computer keyboard and using a phone required.
Spring Hill, Tennessee30+ days ago
USA Marshalls Store 1297 Spring Hill TNThis position has a starting pay range of $14.50 to $15.00 per hour.
In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package.
Spring Hill, Tennessee30+ days ago
USA Marshalls Store 1297 Spring Hill TNThis position has a starting pay range of $14.50 to $15.00 per hour.
In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package.
This role blends traditional administrative coordination with financial data support, including managing departmental operations, tracking revenue-related documentation, maintaining Excel spreadsheets, and assisting with basic account tracking (such as invoicing and billing support). Data & Spreadsheet Management: Maintains, updates, and reviews departmental Excel spreadsheets, ensuring accuracy of financial data, tracking metrics, and formatting reports for leadership review.
White House, TN30+ days ago
We specialize in processing insurance claims-from the very first report of a loss (FNOL – First Notice of Loss) to any other incident that needs attention (FNOI – First Notice of Incident)-and provide 24/7 support, overflow handling, and dedicated CAT response teams. Ancillary Benefits (Dental, Vision, Life & AD&D, Accident Insurance, Critical Illness, Telemedicine, Long- & Short-Term Disability, SavvyFI College Savings): Eligible on the 1st day of the month after 60 days of employment.
Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion. Performs a variety of office-oriented tasks to ensure effective administrative operations, office operations and staff support with a focus on customer service and general office skills.
Brentwood, TN30+ days ago
p>What success looks like in this role: requests are tracked accurately and updated in real time, follow-ups happen without needing reminders, very few requests are missed or delayed unnecessarily, and overall turnaround time improves because requests are actively managed. This role is not technical — it's about tracking requests, communicating clearly, and following up consistently to make sure nothing falls through the cracks.
Murfreesboro, TN16 days ago
Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. Race Please select Decline To Self Identify Two or More Races Native Hawaiian or Other Pacific Islander White Hispanic or Latino Black or African American Asian American Indian or Alaskan Native Gender Please select Decline To Self Identify Female Male.
li>This role is responsible for coordinating workplace services, maintaining records and documentation, supporting employee onboarding activities, assisting with Return-to-Office (RTO) initiatives, and ensuring efficient day-to-day facility operations. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced environment.
Candidates must also stand walk crouch during the day while carrying the packages to the bay non -air-conditioned and while conducting inventory and sc anning. Collection of work orders from technicians Review all work orders & provide pricing according to contracts & price agreements.
nashville, TN30+ days ago
The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Murfreesboro, TN30+ days ago
By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners.
Nashville, Tennessee3 days ago
li>Provide additional support to team members as needed, including testing and training coordinators (e.g., understand the software to work with data, help with topic management and publishing, assist in creation and editing of training documents, help prepare training materials for testers, monitor training labs, and other miscellaneous tasks). By proactively managing competing priorities across locations, maintaining operational consistency, and supporting onboarding/offboarding, morale, and communication needs, this position directly contributes to a stable, well-functioning work environment, ultimately improving the quality of life for all team members.
Nashville, TN30+ days ago
This position supports day-to-day administrative operations related to project management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements. Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
Nashville, Tennessee30+ days ago
Long-known in the Mid-South for its family-owned leadership and life safety systems, the company’s longest-standing and best-known services – such as fire protection equipment, training and cleaning services – have been enhanced by new technology services such as network integration, structured cabling systems and wireless support. By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage.
p>The Administrative Assistant for Lipscomb University Security is responsible for administrative functions, daily office operations, maintaining supplies, purchasing and financial functions, maintaining records, scheduling essential functions for effective operation, and other tasks deemed necessary by the Command Staff of the Department of Security.
Make operational purchases using credit card or check request, including but not limited to: uniforms, equipment, vehicle maintenance, outside services, etc.
Nashville, TN30+ days ago
Long-known in the Mid-South for its family-owned leadership and life safety systems, the company's longest-standing and best-known services - such as fire protection equipment, training and cleaning services - have been enhanced by new technology services such as network integration, structured cabling systems and wireless support. By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage.
Nashville, TN30+ days ago
Long-known in the Mid-South for its family-owned leadership and life safety systems, the company’s longest-standing and best-known services – such as fire protection equipment, training and cleaning services – have been enhanced by new technology services such as network integration, structured cabling systems and wireless support. By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage.
ul>Manage MIR Program intake, including sending receipt confirmations, determining eligibility, creating case files, issuing 100-mile physician lists, and coordinating with the Program Coordinator on objections, physician selections, and strike list requests. Support the Medical Payment Committee (MPC) by sending case notifications, organizing case materials, providing travel arrangements, preparing decision letters, drafting meeting minutes, and maintaining accurate committee records.
Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. Key Functions and Expected Performance:
- Assist the Administrative Manager with daily operations, including maintaining office resources and supplies through Procurement and OneCard.
Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. Key Functions and Expected Performance:
VUSE Hiring, Recruitment and Onboarding:
Resource and Point person for new work unit positions and replacements for assigned work units.
Hendersonville, TN30+ days ago
This position requires excellent verbal and writing communication skills; excellent interpersonal and organizational skills; demonstrated experience in routine office procedures, such as professional typing, data management, filing, transcription, and other clerical services; practical knowledge of computers and proficiency in the use of MS Word and Excel; excellent interpersonal skills to work effectively with faculty, students, staff, and visitors; and ability to follow directions with minimum guidelines and supervision. Position Title Program Coordinator for Undergraduate Nursing Program Position Number S188PD Branch College of Nursing & Health Sciences Division Nursing - Undergraduate (DIV) Department Nursing - Undergraduate, Hendersonville Location Hendersonville FLSA Non-Exempt Job Summary.
The Digital Media Coordinator must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face & video conference calls and discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, work near others, and work indoors in environmentally controlled conditions. The Digital Sales Coordinator plays a key role in supporting the digital sales team by ensuring the accurate execution and optimization of digital advertising campaigns.
li>Assist with daily administrative and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems. Support community relationships by organizing and processing routine correspondence, including greeting cards, thank you notes, and ordering flowers.
Communicates Effectively: Recognizes group interactions and modifies one''s own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world.
This role will play a critical part in employee experience, owning our onboarding program end-to-end, keeping our HR operations running smoothly, and providing hands-on support across talent acquisition, payroll/benefits administration, and people programs. Over the course of the next 3 - 6 months, this role will also actively support our Talent Acquisition team - scheduling interviews, coordinating with candidates, and managing offer logistics.
Murfreesboro, TN18 days ago
p>This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook, plus a variety of other word-processing, spreadsheet, database, e-mail and case management software.
In addition, Nuvia offers our Care Coordinators the unique opportunity to earn both monthly performance bonuses and quarterly bonuses, which when combined give our Care Coordinators the ability to earn an additional 32K/year beyond their base pay. Key to bringing new patients to Nuvia for a life-changing smile: Through driving patient reviews, Care Coordinators have the meaningful opportunity to help future patients find Nuvia.
The Contract Analyst supports CEDEP and BGM by coordinating contract requests from intake through execution, maintaining accurate contract records, tracking procurement and renewal timelines, reviewing invoices, and supporting audit-ready contract documentation. Maintain monitoring files or Caspio/Excel reports to track cumulative spend, remaining balances, invoicing cadence, late invoices, contract end-date risk, renewal status, and issues requiring corrective action.
GOODLETTSVILLE, Tennessee11 days ago
Responsible for tracking, scheduling, and executing the Remodel program; serve as primary contact for contractors regarding remodel execution and project specific questions; actively communicate with cross-functional teams to ensure project execution follows process; and report program status to Construction Project Supervisor. Provide assistance to Construction Project Supervisor to develop tools for the remodel program; actively maintain tools within SLM so that data is accurate and current; review remodel spreadsheets, databases, and process documents quarterly with the Remodel team and incorporate any necessary changes as necessary.
Goodlettsville, TN10 days ago
p>Duties & Responsibilities: - Responsible for tracking, scheduling, and executing the Remodel program; serve as primary contact for contractors regarding remodel execution and project specific questions; actively communicate with cross-functional teams to ensure project execution follows process; and report program status to Construction Project Supervisor.
- Provide assistance to Construction Project Supervisor to develop tools for the remodel program; actively maintain tools within SLM so that data is accurate and current; review remodel spreadsheets, databases, and process documents quarterly with the Remodel team and incorporate any necessary changes as necessary.
The Contract Analyst supports CEDEP and BGM by coordinating contract requests from intake through execution, maintaining accurate contract records, tracking procurement and renewal timelines, reviewing invoices, and supporting audit-ready contract documentation. Maintain monitoring files or Caspio/Excel reports to track cumulative spend, remaining balances, invoicing cadence, late invoices, contract end-date risk, renewal status, and issues requiring corrective action.
Nashville, Tennessee30+ days ago
div class="careers-description__container">Bilingual Automotive Receptionist / Customer Experience Coordinator — Freeland Chevrolet | Antioch, TN (Nashville).
Front desk receptionist, hotel front desk, restaurant host/hostess, retail customer service, call center, administrative assistant, office assistant, BDC representative, or similar customer-facing roles.
Preferred Experience/Skills:Experience with contract development, procurement coordination, invoice review, contract monitoring, or fiscal administrationExperience using Excel trackers, SharePoint, or similar tracking systems to manage deadlines and documentationAbility to interpret contract requirements, budgets, scopes of service, and invoice support documentationStrong attention to detail and ability to maintain audit-ready recordsStrong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadershipStrong Microsoft Office skills, including Excel, Outlook, Word, and PowerPointAbility to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate recordsAbility to work independently, exercise sound judgment, and complete assignments with minimal revisionExperience using databases, tracking tools, SharePoint, or similar systems to manage work and documentationCaspio, Excel, SharePoint, or shared drives, Microsoft Office, and applicable State contract templates and tracking toolsOverview:The Contract Analyst supports CEDEP and BGM by coordinating contract requests from intake through execution, maintaining accurate contract records, tracking procurement and renewal timelines, reviewing invoices, and supporting audit-ready contract documentationThe position works closely with program staff, fiscal, legal, procurement, and leadership stakeholders to move contracts and invoices through review efficiently and in compliance with applicable requirementsKey Responsibilities:Contract planning and intakeEnsure contract requests are complete, allowable, properly scoped, and planned early enough to prevent service gaps. Maintain monitoring files or Caspio/Excel reports to track cumulative spend, remaining balances, invoicing cadence, late invoices, contract end-date risk, renewal status, and issues requiring corrective action.
Nashville, TN30+ days ago
p>Aligning with Vanderbilt Health's Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.
Nashville, Tennessee30+ days ago
In Student Life the coordinator serves as theprimary liaisonbetweenstudent organizations, Student Life, and administrative officeswhile assisting student leaders inplanning and executing events, workshops, and activities. The role includes organizing and managing intramural sports leagues, fitness challenges and special wellness events, scheduling fitness classes and workshops, and promoting programs through social media, campus newsletters, and flyers.
Impact- TOA’s team members use our careers – whether in our clinics or our business office – to make a positive difference in the community by building relationships and helping patients live their best life. Our Purchasing Coordinator Assistant plays an important, behind the scenes role in keeping the TOA practice functioning at a high-performing level.
Alpharetta - Georgia - United States of America, Atlanta - Texas - United States of America, Charlotte - North Carolina - United States of America, Cincinnati - Ohio - United States of America, Dallas - Texas - United States of America, Nashville - Tennessee - United States of America. CBRE | Turner & Townsend carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience.
p>'',''Construction'',''Construction'',''Tennessee-Smyrna'',''Tennessee-Smyrna'','''','''',''Home Builder'',''Home Builder'',''Full-time'',''Full-time'',''May 8, 2026, 12:00:00 AM'',''May 8, 2026, 12:00:00 AM'','''','''',''false'',''false'',''262855'',''262855'',''true'',''262855'',''false'',''Submission for the position: Starts Coordinator - (Job Number: 2602174)'',''false'',''262855'',''false'',''true''. Communicate with division departments and external contacts to ensure all building plans and documents are completed by the established date to secure permits to meet the construction schedule.