UNKNOWN

FEED

Assist in managing the GBO department SharePoint Intranet and related operations communications and information repository platforms; Organize divisional meetings to ensure updates are communicated on project progress, staffing, department needs and deadlines, as well as to foster team morale and unity; Serve as a point of contact for the GBO division within and outside of GBO by dispersing communication to both internal and external stakeholders on GBO processes, rollouts, initiatives and policies; Communicate organizational deadlines to GBO and help ensure GBO meets deadlines assigned outside and within GBO; Serve as the primary point of contact for the COO internally and externally, communicating questions and concerns appropriately to the COO; Draft memos and presentations for the COO; Events and Logistics. Assist the COO in managing and tracking divisional and cross-functional projects, ensuring all COO deadlines are met within communicated timelines; Advance action items for the COO's meetings; Complete expense reports and payment requests in a timely manner for the COO; Assist the COO in facilitating the engagement and onboarding of new GBO hires and interns/fellows; Complete minor administrative tasks for GBO leadership (e.g., filing expense reports, paying vendor invoices, approving timesheets, submitting IT tickets, etc.); Strategy & Knowledge Development & Implementation.

IJM Corp Bhd

Executive Assistant to COO

linkup_via_bold

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team across Special Projects, National Security, Vast Satellites, and Marketing in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers.

YEAR

Vast

Executive Assistant

ea_via_bold

Proficienct in Google Suite, Microsoft Office, and Asana, with hands-on experience using AI tools (including Claude), travel and expense platforms, and virtual collaboration tools; quick to adopt new systems and workflows. This role requires a proactive individual with exceptional judgment, strong discretion, and the ability to manage complex, cross-functional priorities across two distinct leadership functions.

Toyota Research Institute

Executive Assistant/Office Manager

FULL_TIME

The role provides the opportunity to work alongside experienced attorneys, build specialized expertise, and contribute to matters that directly support business growth and strategic objectives. This team offers meaningful exposure to corporate transactions, governance initiatives, and high-impact legal work in a collaborative environment.

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

Our business was established in Canada in 2005 when we opened our Toronto office. Our role is to work with employers and job seekers to facilitate a successful match. This can range from advising a global company on a candidate sourcing strategy to helping a job seeker find their dream job.
 
In Canada, we focus on recruiting for the following areas:
 
Banking and financial services 
Digital and e-commerce
Engineering and manufacturing
Finance and accounting 
Human resources 
Information technology
Marketing 
Oil and gas 
Procurement and supply chain 
Property and construction
Sales 

An Established Brand
The Group has established a leading presence in many of the key markets for professional recruitment around the world and has positioned itself in certain other markets, which offer the opportunity for future growth. Within its current largest markets, Michael Page has also built a regional presence, including in the UK, France and Australia. Consequently, the Michael Page brand is among the most widely recognized brands in the professional recruitment industry.
 
A Market Leader
The role of a recruitment consultancy is to act as an intermediary, identifying and sourcing suitably qualified candidates on behalf of its clients. Candidates are recruited either for permanent or contract positions (typically for a fixed term) or on a temporary basis. Within the overall recruitment industry, the market for professional recruitment services is a specialist sector which has developed more recently. Michael Page is widely recognized as leading the development of this market around the world.
 
Learn the benefits of working with Michael Page yourself. Submit your resume or contact a Michael Page recruitment consultant today.

Michael Page International

Corporate Legal Executive Assistant

OTHER

From specializing in a variety of great-tasting menu items to providing fast and friendly service, the Ziggi’s Coffee brand is focused on creating a positive experience that is faster, more authentic, and convenient for the demand of consumers seeking higher-quality coffee and food options on the go. Ziggi’s Coffee is a leading specialty coffee shop and drive-thru franchise dedicated to serving only the finest roasted coffee, uniquely handcrafted drinks, and amazing breakfast, lunch and snack options.

Ziggi's Coffee

Executive Assistant Office Manager

workstreamftpin

From solo founders to the worlds largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.

Docker Inc

Meeting Quarterback - Serve as the driving force behind recurring team meetings by capturing action items, tracking follow-ups, and ensuring accountability across headquarters, firm senior leadership, and legal teams. This individual will serve as a critical hub for the COO and senior Operations leadership - managing schedules, driving accountability, technical briefing, and ensuring seamless day-to-day execution across the team.

TeraWulf Inc

Executive Assistant Operations Team

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. The Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative support while helping drive key projects, meetings, and business priorities forward.

NFI Industries Inc

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. A Santa Monicabased organization is seeking an experienced Executive Assistant to provide administrative and operational support to two senior executives and the Chief of Staff.

MAHLER PRIVATE STAFFING

AcquireTM

Responsibilities include managing complex schedules, coordinating meetings and travel, supporting department budgets and vendor activities, facilitating employee engagement initiatives, and partnering across the organization to ensure smooth day-to-day operations. Coordinate vendor and contract administration activities for both Human Resources and Technical Operations, including purchase order management, invoice processing, contract routing, and maintaining related documentation within company systems.

Amylyx Pharmaceuticals

With a primary responsibility of supporting the President/COO, provide support to the executive team as directed to ensure all administrative activities are completed confidentially with speed and accuracy for the executive team and board of advisors. Enhance organization reputation by accepting ownership for accomplishing new and different requests; consistently exploring opportunities to add value by anticipating where support may be needed.

ODL, Inc.

Key responsibilities of this position include but are not limited to: Schedule internal, external meetings, and business related social events; ensure Teams, or in-person meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; coordinate of executive visits (including drafting & editing select meeting materials and briefing memorandum); manage of internal tracking processes; assist with compliance requests; workflow and analytical support to the IGA SVP and all the representatives; support the management of logistics for internal & external events. Track expenses and prepare TEA reports; answer telephone and take messages; coordinate with Operations Manager on guest management; maintain a trace file for SVP actions; handle confidential information of classified and sensitive materials and always maintain discretion; provide general office support as requested.

Chevron Corp (Chevron) is an integrated oil and gas company. It operates in the oil and gas value chain including exploration and production, storage and pipeline transportation to refining, marketing and distribution of oil and gas products. It explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; and sells petrochemicals and additives. Chevron has interests in gas to liquid facilities in its operating regions. The company has an operational presence in North America, South America, Europe, Asia, the Middle East and Africa. Chevron is headquartered in San Ramon, California, the US.

Chevron Corp

Executive Assistant to the Head of International Affairs & International Project Coordinator

Working closely with Business Operations and Stoke Space partners, you will anticipate needs, create structure, and own executive, administrative, and workplace coordination from request through completion. To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S. (i.e., current Green Card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).

Stoke Space Technologies

Executive Assistant - Boltline Leadership Team

The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear - even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers. KoBold has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades.

KoBold Metals Co

Executive Assistant Remote, GMT

This is an excellent opportunity for highly organized individuals who thrive in a fast-paced environment and enjoy supporting executive leadership. Careerscape is hiring an Executive Assistant to provide high-level administrative support to company executives in a fully remote environment.

Careerscape

Remote Executive Assistant

CS-Recruiters

ADAPTED_NOW

HOUR

With Staff Management | SMX, you'll get a weekly paycheck, learn new skills, meet new people, and work with a great management team in a clean and safe environment. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.

SMX, LLC

Staff Management SMX

This short-term opportunity is ideal for a proactive, highly organized professional who can step in quickly, manage competing priorities, and keep executive operations running smoothly.  Strong organizational, time management, and problem-solving skills with the ability to manage competing priorities independently in a fast-paced environment.

CornerStone Professional Placement

HaleyMarketing

You'll coordinate high-impact events, offsites, and initiatives that strengthen OpenGov's culture and engagement, while simultaneously managing the sophisticated logistics of supporting three senior executives in a fast-paced, mission-driven environment. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data.

OpenGov

Lead Executive Assistant

The ideal candidate understands how restaurants operate and can anticipate the type of information, reporting, follow-up, and coordination senior operations leaders need to run a multi-unit restaurant portfolio effectively. The Executive Assistant / Special Projects Manager serves as a strategic administrative partner to the CEO, President of Restaurants, Director of Real Estate & Development, and COO.

Superior Talent Source

Executive Assistant | Award Winning Company! | #ZSB3704517

sourcestack_via_bold

We are seeking a highly professional, organized, and proactive Executive Assistant to the CEO to provide high-level administrative and operational support to the CEO. The successful candidate must be comfortable working directly with senior leadership, handling confidential information, managing multiple priorities, and representing the CEO professionally.

Executive Administrative Assistant Jobs in the United States

Executive Assistant to COO IJM Corp Bhd

Executive Assistant Vast

Executive Assistant/Office Manager Toyota Research Institute

Corporate Legal Executive Assistant Michael Page International

Executive Assistant Office Manager Ziggi's Coffee

Executive Assistant Docker Inc

Executive Assistant Operations Team TeraWulf Inc

Executive Assistant NFI Industries Inc

Executive Assistant MAHLER PRIVATE STAFFING

Executive Assistant Amylyx Pharmaceuticals

Executive Assistant ODL, Inc.

Executive Assistant to the Head of International Affairs & International Project Coordinator Chevron Corp

Executive Assistant - Boltline Leadership Team Stoke Space Technologies

Executive Assistant Remote, GMT KoBold Metals Co

Remote Executive Assistant Careerscape

Executive Assistant SMX, LLC

Executive Assistant CornerStone Professional Placement

Lead Executive Assistant OpenGov

Executive Assistant | Award Winning Company! | #ZSB3704517 Superior Talent Source

Executive Assistant to CEO (Bilingual in Mandarin) SUNNY DISTRIBUTOR INC.

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