NewAdministrative Assistant II Grand River Dam AuthorityAdministrative Assistant IIChouteau, OklahomaThis position serves as a central point of coordination for departmental activities, including scheduling, communications, purchasing, meeting and event logistics, records management, travel coordination, and general office administration. Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.
Administrative Assistant Group 1 Automotive IncAdministrative AssistantOklahoma City, OK$18–$20 / hourThis role plays a key part in ensuring a smooth and efficient customer experience by assisting with paperwork completion, coordinating vehicle deal processing, and supporting daily office operations. We are seeking a detail-oriented and customer-focused Administrative Office Assistant to support our Bob Howard locations.
Administrative Assistant | Risk & Advisory Services CBIZ IncAdministrative Assistant | Risk & Advisory ServicesTulsa, OKAs part of CBIZ, (NYSE: CBZ), one of the top financial services providers in the country, the Risk & Advisory Services group provides internal audit, Sarbanes-Oxley compliance, cybersecurity, supply chain management, ESG and risk consulting services to leading businesses across North America. The Risk & Advisory Services group offers consulting, outsourcing and co-sourcing services to public and private companies of all sizes by providing national caliber expertise combined with highly personalized service.
Administrative Assistant/ACD and PN Mid-Del School DistrictAdministrative Assistant/ACD and PNMidwest City, OKThe role also provides customer service to potential students, clients, manages course materials and supplies, ensures and assists compliance with program requirements, and assists in the planning of departmental events while supporting additional operational needs as assigned. Key responsibilities include overseeing financial processes, processing student enrollments and payments, maintaining financial and student records, coordinating part-time payroll and purchasing activities, and preparing reports.
Administrative Assistant II-OK DOC AramarkAdministrative Assistant II-OK DOCOklahoma City, OKGenerating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
Administrative Assistant Ii-Ok DOC Aramark Corp.Administrative Assistant Ii-Ok DOCOklahoma City, OKGenerating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantOklahoma City, OKPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.
Administrative Assistant to Dean - College of Business Oral Roberts UniversityAdministrative Assistant to Dean - College of BusinessTulsa, OKThis role ensures the smooth functioning of the Dean's office by managing communications, coordinating schedules, supporting academic and strategic initiatives, and serving as a primary point of contact for faculty, staff, students, and external partners. Manage the Dean's phone line by screening, prioritizing, and intercepting calls, responding to inquiries and re-directing as needed.
Administrative Assistant Energy Transfer LPAdministrative AssistantEL RENO, OKThis position is responsible for ensuring accurate and timely reporting of make ready production reports, make-ready and maintenance data entry, and assisting in supporting fleet operations activities such as engine and compressor rebuild tracking. USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies.
Administrative Assistant (ECS) SUNBEAM FAMILY SERVICES, INCAdministrative Assistant (ECS)Oklahoma City, OKPerform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes. Effectively utilize the Child Plus data system, and any other information-capturing systems necessary, to document on-going Disabilities referrals and services for children enrolled in the ECS program.
NewAdministrative Assistant II Oklahoma Human ServicesAdministrative Assistant IIOklahoma City, OKResponsible for general office support and Human Resources duties within the district, which include initiating position announcements, on-boarding new employees, and assisting personnel with HR and payroll issues. A bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work; OR an equivalent combination of education and experience.
Administrative Assistant - Payroll Services AS9903 Oklahoma State UniversityAdministrative Assistant - Payroll Services AS9903Stillwater, OK$14–$20 / hourResponsible for assisting in the fiscal management of the department by monitoring the available budget, assisting with the fiscal year budget process, purchasing items and services needed to operate efficiently, making sure invoices are paid promptly, submitting copier counts, and responding to other requests for information. This is done in part by prioritizing and triaging incoming communications, determining appropriate routing and response strategies to ensure compliance and efficiency.
NewAdministrative Assistant AS9887 Oklahoma State UniversityAdministrative Assistant AS9887Stillwater, OklahomaThe Administrative Assistant for the Department of Chemistry at Oklahoma State University provides comprehensive administrative, payroll, purchasing, travel, facilities, academic, and departmental support to ensure efficient operations. Ability to receive, handle, and direct packages and deliveries in the Chemistry Storeroom as a backup when the Chemistry Storeroom manager is away.
Administrative Assistant Kloeckner Metals CorpAdministrative AssistantTulsa, OKSet up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material. Use computers for various applications, such as inquiry, order entry, order processing, database management or word processing.
Administrative Assistant USA Compression Partners LPAdministrative AssistantEL RENO, OKThis position is responsible for ensuring accurate and timely reporting of make ready production reports, make-ready and maintenance data entry, and assisting in supporting fleet operations activities such as engine and compressor rebuild tracking. USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies.
Administrative Assistant - Food Is Medicine - Diabetes Clinic Muscogee Creek Nation Department of HealthAdministrative Assistant - Food Is Medicine - Diabetes ClinicTulsa, OklahomaThe Food Is Medicine (FIM) Program Administrative Assistant provides administrative and programmatic support for nutrition-based health interventions designed to prevent and manage chronic disease. The incumbent works closely with staff, community partners, and program participants to ensure efficient operations, accurate data tracking, and compliance with program and grant requirements.
Remote Administrative Assistant / Online Research Panelist - Entry Level FocusGroupPanelRemote Administrative Assistant / Online Research Panelist - Entry LevelTulsa, OKRemoteFocusGroupPanel invites adults to join optional online research panels and focus groups from home. Participants may complete online questionnaires, organize their responses, and share detailed feedback in discussions when a study matches their profile.
NewAdministrative Assistant II - Nursing Services Oklahoma Department of Mental Health and Substance Abuse ServicesAdministrative Assistant II - Nursing ServicesNorman, OKFull timeAbout the Position : This position performs complex clerical work for one or more first-level managers, including but not limited to: Staff scheduling, assisting with payroll, secretarial duties, maintaining general office files and records, typing official meeting minutes, handling mail, answering phones, composing important correspondence without oversight, and interpreting administrative decisions and policies. Griffin Memorial Hospital is a 120-bed acute psychiatric hospital serving persons aged 18 and over with severe mental illness and provides in-patient hospital care for those in need of mental health & substance abuse services.
NewAdministrative Assistant Lee Hecht HarrisonAdministrative AssistantTulsa, OK$20–$23 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. This position is ideal for someone who enjoys working with inventory data, purchasing, and Excel while supporting internal teams across multiple locations.
Loan Administrative Assistant/Processor BancFirst CorpLoan Administrative Assistant/ProcessorNorman, OKLoan Administrative Assistants/Processors act as a support to multiple loan officers and also assist other loan personnel that produce consumer, construction, commercial, agriculture, commercial real estate and residential real estate loans. Assist and support lending staff with daily responsibilities, including overdraft review, deposit transfers for customers, loan payments, loan advances, document exception reports, and Coming Due/Past Due reports.
NewInspector General Administrative Assistant Oklahoma Department of Mental Health and Substance Abuse ServicesInspector General Administrative AssistantOklahoma City, OKFull timeThe position is responsible for scheduling and coordinating meetings, interviews, and investigative activities, supporting the documentation of investigations, maintaining accurate records and tracking systems, and serving as a primary point of contact for the Inspector General’s office. Minimum Qualifications and Experience: Bachelor’s Degree; Two years of technical clerical, secretarial, or general office work; Or an equivalent combination of education and experience.
Service Administrative Assistant II Warren Power and Machinery IncService Administrative Assistant IIOklahoma City, OK$5,000–$10,000 / yearThe Service Administrative Assistant II schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
Medical Billing/Payment Posting Specialist Trinity Employment SpecialistsMedical Billing/Payment Posting SpecialistEDMOND, OKThis position is responsible for supporting the revenue cycle through accurate payment posting, insurance billing, accounts receivable follow-up, claim resolution, and patient account management. The ideal candidate will have experience with medical billing, payment posting, insurance follow-up, or collections and possess strong analytical, organizational, and customer service skills.
Temporary Medical Enrollment Specialist Trinity Employment SpecialistsTemporary Medical Enrollment SpecialistTulsa, OKThis role involves high-volume outbound calls to assist clients with Medicaid enrollment through the State system. See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.
Wound Care Sales Specialist EssityWound Care Sales SpecialistOklahoma City, OklahomaRemoteThe Wound Care Specialist role is performance driven and will target multiple call points throughout the continuum of care with a primary focus on Acute Care, Surgical Areas, and Wound Care Centers as well as managing and penetrating the alternate sites of care. Collaborative and Caring Culture | Empowerment & Engaged People | Work with Impact and A Powerful Purpose | Individual Learning & Career Growth | Health & Safety Priority | Sustainable Value Together| Innovation| Sustainable Working Life | Total Reward.
Specialist, Care Management - Oklahoma City (Remote) ArchWell HealthSpecialist, Care Management - Oklahoma City (Remote)Oklahoma City, OKRemoteEducation and Experience: High school diploma or equivalent requiredMedical Assistant (MA), Licensed Practical Nurse (LPN), or Certified Nursing Assistant (CNA) certification preferredA minimum of 5 years experience as an MA, LPN or CNA, preferably in care management or acute care facility, community-based clinic, public health department or specialization with the senior population or value based care preferredProficient PC skillsExcellent Customer Service and patient centric problem solving requiredFluency in Spanish or other languages spoken by people in the communities we serve is desirable, but not required. Works collaboratively with Nurse Care Managers, Chronic Disease Managers, healthcare providers, and center teams to provide patient support and address non-clinical needs.
Centralized Medical Services - Specialist, Care Management ArchWell HealthCentralized Medical Services - Specialist, Care ManagementOklahoma City, OKEducation and Experience: High school diploma or equivalent requiredMedical Assistant (MA), Licensed Practical Nurse (LPN), or Certified Nursing Assistant (CNA) certification preferredA minimum of 5 years experience as an MA, LPN or CNA, preferably in care management or acute care facility, community-based clinic, public health department or specialization with the senior population or value based care preferredProficient PC skillsExcellent Customer Service and patient centric problem solving requiredFluency in Spanish or other languages spoken by people in the communities we serve is desirable, but not required. Works collaboratively with Nurse Care Managers, Chronic Disease Managers, healthcare providers, and center teams to provide patient support and address non-clinical needs.
Materials Control Specialist 1 BravoTechMaterials Control Specialist 1Tulsa, OKThe main function of a Material Control Specialist is to perform the function of material coordination for the design and construction of engineering projects by completing material administrative tasks throughout the project cycle, ensuring correct scheduling of material to meet project requirements, and manage material documents necessary to complete the design, track status and reconcile material assets installed for projects. Handle (receive, route for review, coordinate approval, expedite certified) vendor approval drawings; Manage vendor drawings and technical data to ensure timely receipt for use in design, timely approvals to facilitate the fabrication schedule and proper retention to comply with DOT requirements.
Accounting Specialist Trinity Employment SpecialistsAccounting SpecialistTulsa, OK$20–$27 / hourBachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent combination of education and at least 5 years of relevant accounting experience will be considered. Process accounts payable, including vendor invoices, employee reimbursements, ACH payments, and checks.
NewAccounts Receivable/Payable Specialist Trinity Employment SpecialistsAccounts Receivable/Payable SpecialistTulsa, OKThis position will handle customer invoicing, monitor outstanding balances, maintain accurate aging reports, and communicate with customers regarding payments. We are seeking an Accounts Receivable Specialist to support daily office operations and manage key accounts receivable responsibilities.
Wound Care Sales Specialist Essity ABWound Care Sales SpecialistOklahoma City, OKRemoteThe Wound Care Specialist role is performance driven and will target multiple call points throughout the continuum of care with a primary focus on Acute Care, Surgical Areas, and Wound Care Centers as well as managing and penetrating the alternate sites of care. Collaborative and Caring Culture | Empowerment & Engaged People | Work with Impact and A Powerful Purpose | Individual Learning & Career Growth | Health & Safety Priority | Sustainable Value Together| Innovation| Sustainable Working Life | Total Reward.
Accounts Payable/Specialist Stand-By PersonnelAccounts Payable/SpecialistOklahoma City, OKThis position is responsible for accounts payable, inventory reconciliation, QuickBooks transactions, vendor management, and general accounting functions while helping maintain accurate and organized financial records. Stand-By Personnel is seeking an experienced Accounts Payable / Accounting Specialist to join a growing team in Oklahoma City.
E-Filing And Docketing Specialist Fox RothschildE-Filing And Docketing SpecialistOklahoma City, OK$75,000–$90,000 / yearAs a member of the Attorney Resource Center (ARC), with a focus on Docketing and Court Filing, the ARC Filing & Docketing Specialist provides critical date management and court/administrative agency filing support to attorneys firm-wide. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
E-Filing and Docketing Specialist Fox Rothschild LLPE-Filing and Docketing SpecialistOklahoma City, OK$75,000–$90,000 / yearAs a member of the Attorney Resource Center (ARC), with a focus on Docketing and Court Filing, the ARC Filing & Docketing Specialist provides critical date management and court/administrative agency filing support to attorneys firm-wide. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
Clinical Support Specialist Savard GroupClinical Support SpecialistTusla, OKKey Requirements: Previous customer service or administrative office experience preferred. Perform additional administrative and customer service duties as assigned.
Sr Admin Support Specialist University of OklahomaSr Admin Support SpecialistTulsa, OKRequired Certifications and Licenses: Valid driver''s license may be required for work in certain areas for the performance of specific job duties.(Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver''s license). This role is responsible for coordinating front desk operations, facilitating communication, supporting student-facing processes, assisting with departmental programs and events, and ensuring efficient office workflow.
Admin Support Specialist University of OklahomaAdmin Support SpecialistOklahoma City, OK$31,000–$33,000 / yearThe successful candidate will assist with a variety of administrative functions, including scheduling appointments, managing correspondence, maintaining records, preparing reports and documents, coordinating office communications, and supporting office supply and inventory needs. This entry-level administrative support position plays an important role in providing excellent customer service and operational assistance to faculty, staff, students, and visitors while supporting the overall success of the department.
Case Processing Specialist - Diamondback CoreCivic IncCase Processing Specialist - DiamondbackWATONGA, OKExperience and/or training in reviewing law enforcement documentation such as detention files, custodial records, immigrations case files or previous experience conducting interviews for immigration or detention is preferred. The Case Processing Specialist provides case processing and administrative support to Immigration and Customs Enforcement''s (ICE) mission under the direction of ICE field office personnel.
Visitor and Office Support Specialist University of OklahomaVisitor and Office Support SpecialistNorman, OK$14.04–$18.26 / hourUnder general supervision, the specialist supports a wide range of administrative functions, including scheduling appointments, maintaining confidential files, preparing correspondence, and assisting with reports and communications. Serving as a first point of contact for visitors, staff, and external partners, the incumbent welcomes all visitors, answers incoming calls, and connects individuals with the appropriate resources while maintaining a professional and approachable office environment.
Assistant Program Development/Grant Writing Specialist Ponca City Development AuthorityAssistant Program Development/Grant Writing SpecialistKaw City, OKMust be familiar with funding research, identification of potential funding opportunities, federal grant program organization, and reporting methods. Responsible for maintaining/obtaining statistical information to use in support of grant applications and progress reports.
Operations Support Specialist, Intermediate II - CPE Ground JANUS Research Group IncOperations Support Specialist, Intermediate II - CPE GroundOklahoma City, OK$100,000–$140,000 / yearThe Operations Support Specialist, Intermediate II, plays a vital role in providing comprehensive operations support within the Department of Defense (DoD), Chief Program Executive (CPE), and Program Manager (PM) organizations. Please advise us of any accommodations you request to express interest in a position by e-mailing: Judy Pagac, Chief Human Resources Officer at judy.pagac@janusresearch.us or calling (706) 364-9100.
Business Operations Specialist CACI International IncBusiness Operations SpecialistOklahoma City, OK$39,400–$69,500 / yearPay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
Staffing Specialist- Allied Cross Country Healthcare IncStaffing Specialist- AlliedOKThe Staffing Specialist is responsible for managing the daily fulfillment of client staffing orders, ensuring the timely and compliant placement of qualified healthcare professionals. This role contributes to organizational success by delivering high-quality service, strengthening client relationships, and supporting revenue growth, gross profit, and market share.
Order Management Specialist Georg Fischer Central PlasticsOrder Management SpecialistShawnee, OklahomaThe Order Management Specialist, Level I, is responsible for accurately and efficiently processing customer orders while ensuring all interactions are properly tracked in Microsoft Dynamics CRM. The specialist works closely with internal teams through Microsoft Teams to maintain smooth order flow and excellent customer.
Immunology Sales Specialist (OK-AR) - Ophthalmology Mallinckrodt PharmaceuticalsImmunology Sales Specialist (OK-AR) - OphthalmologyOklahoma City, OklahomaRemote$91,000–$130,000 / yearThe successful candidate will be able to show documented success as a top producer using superior clinical selling skills, while effectively managing their territory operating within all compliance and company policies and procedures, as a results-oriented salesperson, business partner and consultant. Clinical Acumen – Possesses strong clinical and disease state knowledge that enables impactful clinical selling and strong decision making, while showing a deep understanding of the market and customers patients/practice.
NewImmunology Sales Specialist (Oklahoma-Arkansas) - Nephrology Mallinckrodt PharmaceuticalsImmunology Sales Specialist (Oklahoma-Arkansas) - NephrologyOklahoma City, OklahomaRemote$91,000–$130,000 / yearThe successful candidate will be able to show documented success as a top producer using superior clinical selling skills, while effectively managing their territory operating within all compliance and company policies and procedures, as a results-oriented salesperson, business partner and consultant. Clinical Acumen – Possesses strong clinical and disease state knowledge that enables impactful clinical selling and strong decision making, while showing a deep understanding of the market and customers patients/practice.
NewAdmininistrative Operations Specialist ASRC Federal Holding CompanyAdmininistrative Operations SpecialistOklahoma City, OKIt detects aircraft position and weather conditions, replacing older analog systems to improve reliability, reducing maintenance costs, and provides enhanced six-level weather data. Familiarity with computer operation, electronic file management, operating various software packages, data entry, accessing network folders, and FAA property management.
Medical Payment Posting Specialist Trinity Employment SpecialistsMedical Payment Posting SpecialistEDMOND, OKThe Medical Payment Posting Specialist is responsible for accurately posting insurance and patient payments, balancing daily batches, processing refunds, and supporting revenue cycle operations. We are seeking a detail-oriented Medical Payment Posting Specialist who thrives in a fast-paced environment and enjoys being part of a collaborative, supportive workplace.
Billing Follow Up Specialist Trinity Employment SpecialistsBilling Follow Up SpecialistEDMOND, OKThe Billing Follow-Up Specialist is responsible for reviewing unpaid insurance claims, researching denials, contacting insurance companies, and resolving billing issues to ensure timely reimbursement. We are seeking a motivated and detail-oriented Billing Follow-Up Specialist who enjoys problem-solving, working with insurance claims, and helping patients navigate billing questions.
Small Business Lending Specialist Thrive PEOSmall Business Lending SpecialistTulsa, OKFull timeYou have 1-3 years of experience in lending, banking, customer service, collections, or administrative supportYou're organized, detail-oriented, and skilled at managing multiple prioritiesYou enjoy building relationships and helping others succeedYou're comfortable reviewing financial information and maintaining accurate recordsYou're proficient in Microsoft Office, especially ExcelYou're mission-driven, culturally responsive, and committed to supporting small business growthBilingual English/Spanish is strongly preferred Ready to Make an Impact? This person facilitates access to capital by providing hands-on support and guidance to small business owners and entrepreneurs, helping ensure their success through education and personalized assistance.