NewAdministrative Assistant ECLAROAdministrative AssistantChicago, IL$30–$32 / hourAnswers administrative phone calls; receives and screens patients and visitor's telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures. Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
NewProduct Support Specialist Medline IndustriesProduct Support SpecialistChicago, IL$23.25–$33.75 / hourFull timeIntermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Report deficiencies and coordinate with the relevant Product Manager or Senior Product Support Specialist to discuss the set-up of new vendors and items.
NewOperations Specialist Medline IndustriesOperations SpecialistNorthfield, IL$23.25–$33.75 / hourFull timeIntermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
NewMarketing Administrative Assistant Kimberly-ClarkMarketing Administrative AssistantChicago, ILRemote$72,260–$85,380 / yearSales and Sample Kits - owns all aspects of the timeline/communication with vendor/production/distribution for: existing product samples, creative development product samples, Planogram/Annual Operating Plans, ad hoc customer requests, promotional/sweepstakes fulfillment, supply room samples, and packs required for customer or industry meetings. The Marketing Administrative Assistant provides marketing/sales and strategy deployment support (product samples, brand and customer presentation prep, meeting / trade show coordination, event management, merchandising order and inventory management and fulfillment) in support of the brands as well as the K-C North America (KCNA) vision and objectives.
NewProject Support Specialist II System OneProject Support Specialist IIDowners Grove, IL$23–$28 / hourThis position plays a key role in maintaining project documentation, ensuring compliance with document control procedures, and supporting communication between clients, vendors, and internal engineering teams. System One is seeking a detail-oriented Project Support Specialist II to support engineering project teams through document control, project coordination, and administrative support.
Housing Specialist System OneHousing SpecialistChicago, IL$22–$24.04 / hourSystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. Administer key functions of the Housing Choice Voucher (HCV) Program, including re-certifications, admissions, and compliance with HUD regulations.
A/R Specialist Morgan Services, Inc.A/R SpecialistChicago, IL$21–$26 / hourFull timeThis position also supports the service, production, and administrative departments by handling account changes and generating paperwork required for production, delivery, and billing of products. The receptionist portion is the lead office member to answer the phone and door and either direct the traffic flow or handle the situation.
Equipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistStreamwood, IL$23.52–$27.93 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
NewSenior Administrative Assistant I BMO FinancialSenior Administrative Assistant IChicago, IL$45,000–$83,000 / yearLiaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Application Deadline: 07/15/2026Address: 320 S Canal StreetJob Family Group: Business ManagementThe successful candidate will support 4–6 leaders, managing priorities and delivering high-quality administrative and operational support.
EXTERNAL AFFAIRS ADMINISTRATIVE SPECIALIST Cara CollectiveEXTERNAL AFFAIRS ADMINISTRATIVE SPECIALISTChicago, IL$50,000–$55,000 / yearThe External Affairs Department aims to advance Cara Collective's mission by amplifying our brand, building strategic partnerships, attracting resources and investments, and driving public awareness and practice change. Attend meetings, take notes of discussions, prepare initial draft minutes, summaries, organize follow-up materials, communicate follow-up items, and schedule necessary follow-ups.
Administrative Specialist - Public Works City of Naperville IllinoisAdministrative Specialist - Public WorksNaperville, IL$32.35–$35.59 / hourAmong administrative support titles, an Administrative Specialist distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks. The City of Naperville's Department of Public Works is currently seeking an Administrative Specialist to perform a variety of technical and moderately complex administrative, secretarial, and clerical support for the Public Works department.
Lead Administrative Specialist U.S. Department of Homeland SecurityLead Administrative SpecialistChicago, IL$76,463–$99,404 / yearThe Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger). Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).
Administrative Specialist University of ChicagoAdministrative SpecialistChicago, IL$24.04–$31.25 / hourThe ideal candidate will maintain a professional demeanor, work well under time sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
Administrative Specialist Chicago, IL -US Cohen Ventures IncAdministrative Specialist Chicago, IL -USChicago, IL$34–$36 / hourIn this high-impact role, you will be the driving force behind our workplace systems, facilities, administrative services, and internal events, ensuring a seamless and high-quality experience across our office locations. Responsibilities include, but are not limited to: Lead day‑to‑day Workplace Experience operations, serving as the primary operational point of contact for events, facilities, administrative services, and workplace systems.
NewAdvocacy and Education Administrative Specialist Air Movement and Control Association InternationalAdvocacy and Education Administrative SpecialistArlington Heights, ILFull timeThe Advocacy and Education Administrative Specialist is responsible for providing comprehensive operational and administrative support that enables the Advocacy & Education team to effectively manage committees, regulatory initiatives, and stakeholder engagement across multiple priorities. Work Environment & Physical DemandsWork predominantly in office/home office, frequent computer use, office environment, extended periods sitting at computer; some moderate lifting, standing and physical activity during meetings and events.
Credit Administrative Specialist First Merchants CorpCredit Administrative SpecialistMunster, INThis role supports Credit Analysts by providing complete and reliable information, manages Loan and SAM Committee logistics, and assists with portfolio monitoring, appraisal coordination, and credit administrative tasks as needed. A little about us: First Merchants is guided by a genuine philosophy of being a meaningful place to work and having a prosperous impact across all walks of life throughout the communities we serve, including consumers, businesses and other organizations.
NewRegional Administrative Specialist I ArcBestRegional Administrative Specialist IDyer, INWith over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. Research and assist service centers with grievance hearing preparation, funeral and jury duty requests, payroll discrepancies and scheduling of service vendors.
Administrative Specialist II University of ChicagoAdministrative Specialist IIChicago, IL$24.04–$31.25 / hourThe University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. Experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations strongly preferred.
Commercial Banking Administrative Specialist Centier BankCommercial Banking Administrative SpecialistHighland, IndianaReview documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing. Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence.
Administrative Assistant/ Prior Authorization Specialist for Home Health Agency Home Health AdvantageAdministrative Assistant/ Prior Authorization Specialist for Home Health AgencyOrland Park, IllinoisPOSITION SUMMARY This position will work closely with the Benefits Verification Team to obtain prior authorization required for patient’s care in addition to other various duties such answering phone calls, order patient’s supplies and assist with other administrative duties. We are searching for an ideal candidate with experience working in the home health care industry that is reliable, organized, a team player, and who has great attention to detail.
Production & Administrative Specialist Cenveo Worldwide LtdProduction & Administrative SpecialistChicago, ILCenveo is a leading North American manufacturer of envelopes with over 100 years of experience and approximately 30 billion envelopes manufactured annually. The ideal candidate will have 10 years relevant experience preferably in complex Plant Operations with relevant and applicable experience in a manufacturing environment.
NewAdministrative Support Specialist KBRAdministrative Support SpecialistChicago, IL$21–$30 / hourPerform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required. KBR's Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support.
NewLead Administrative Support Specialist YWCA Metropolitan ChicagoLead Administrative Support SpecialistAddison, ILstrong>OTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.
NewAdministrative Support Specialist (contract) ADVANCED TECHNOLOGY INNOVATIONAdministrative Support Specialist (contract)Naperville, ILMust have proficiency in Microsoft Office product suite Must have ability to multi task, work in multiple systems at same time MUST have ability to interact with and service customers. Client uses multiple other systems that they will teach on site, but the person definitely must be computer savvy.
Branch Administrative Assistant Graham Healthcare GroupBranch Administrative AssistantNorthbrook, IllinoisGraham Healthcare Group is seeking a Branch Administrative Assistant who plays a vital role in supporting branch operations by managing scheduling and communication tasks, serving as the primary contact for incoming calls, and assisting patients, families, facility partners, and staff with scheduling inquiries. Responsible for updating and preparing the end-of-day report according to the company-approved template, ensuring essential field and triage information is communicated to the after-hours and weekend teams.
Executive Administrative Assistant USG CorpExecutive Administrative AssistantChicago, ILFor more than 100 years, USG has developed award-winning wall, ceiling, flooring, sheathing and roofing products that enable customers to build outstanding spaces where people live, work and play. This position reports to the Chief People Officer and supports the President of Ceilings, the Chief People Officer and the human resources and corporate communications teams.
Product Life Management Administrative Assistant Compu-Vision Consulting Inc.Product Life Management Administrative AssistantBolingbrook, IL$31 / hourResponsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in PIM) for all skus per buyer's direction including disposition codes and markdowns. Operational support: Provides operational support with high attention to detail, communication visibility to operations of category transitions, ability to troubleshoot, root cause and problem solve.
NewAdministrative Assistant (1st shift: 7am-3:30pm) SUEZ - Water Technologies & SolutionsAdministrative Assistant (1st shift: 7am-3:30pm)Addison, IL$23–$29 / hourProcurement: Primary responsibility for the following site-level procurement tasks: Set up new vendors, create requisitions, perform goods receipts, reconcile invoices, and close purchase orders. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.
Administrative Assistant Veolia Environnement SAAdministrative AssistantAddison, IL$23–$27 / hourProcurement: Primary responsibility for the following site-level procurement tasks: Set up new vendors, create requisitions, perform goods receipts, reconcile invoices, and close purchase orders. Within this framework, Veolia''s Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.
NewAdministrative Assistant (1st shift: 7am-3:30pm) Veolia Environnement SAAdministrative Assistant (1st shift: 7am-3:30pm)Addison, IL$23–$29 / hourDuties & ResponsibilitiesProcurement: Primary responsibility for the following site-level procurement tasks: Set up new vendors, create requisitions, perform goods receipts, reconcile invoices, and close purchase orders. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.
Warehouse Administrative Assistant 1st Shift Ryder System IncWarehouse Administrative Assistant 1st ShiftNaperville, ILImportant Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday.
NewAdministrative Support Assistant KMRG, LLCAdministrative Support AssistantChicago, ILRegularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Support public-facing communication with appellants, representatives, and other external customers regarding potential, pending, and past appeals, as directed .
Pathway of Hope-Data Reporting & Administrative The Salvation Army USAPathway of Hope-Data Reporting & AdministrativeHoffman Estates, IL$28.42–$33.44 / hourMaintains and assists with data entry, setup and revisions for department databases including SIMS, Excel databases, Lotus Notes Resource Database and Pathway of Hope website. Manages the Pathway of Hope reporting documents including monthly summaries of enrollments and outcomes, SIMS licenses, training tracking system and processes invoices and documentation and departmental budget for program evaluation.
Warehouse Administrative Assistant Ryder System IncWarehouse Administrative AssistantRomeoville, ILImportant Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday.
Administrative Assistant Warehouse Ryder System IncAdministrative Assistant WarehouseSauk Village, ILExperience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred. Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Warehouse Administrative Assistant RyderWarehouse Administrative AssistantRomeoville, IllinoisFull timeImportant Note:Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. At Ryder, you will be part of a team-first culture built on respect when joining a community of proud women and men in Supply Chain, including many Military Reservists and Veterans.
NewAdministrative Assistant Warehouse RyderAdministrative Assistant WarehouseRomeoville, ILExperience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred. Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Administrative Assistant for Home Health CRS Home Therapy, P.CAdministrative Assistant for Home HealthOrland Park, IllinoisUse of multiple computer systems such as Axxess, Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner. We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:-.
Administrative Business Partner, Global Strategic Industries Google LLCAdministrative Business Partner, Global Strategic IndustriesChicago, ILPreferred qualifications: 10 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Build efficiency and effective responsiveness into existing operations, and help define new operational strategies with the executives and the teams they manage, as well as within the administrative community.
Administrative Assistant for Home Health- Orland Park, IL Home Health AdvantageAdministrative Assistant for Home Health- Orland Park, ILOrland Park, IllinoisUse of multiple computer systems such as , Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner. We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:-.
Chief Administrative Officer Environmental Law & Policy CenterChief Administrative OfficerChicago, IllinoisELPC produces strong results in the courtrooms, boardrooms, and legislative and administrative hearing rooms across the Midwest and in Washington, D.C. ELPC’s growing, multidisciplinary staff of talented public interest attorneys, policy advocates, data scientists and communications specialists bring a strong and effective combination of skills to solve environmental problems and improve the quality of life in our communities. ELPC is looking for a talented Chief Administrative Officer (CAO) to provide senior management of this leading edge, high-performance public interest advocacy organization’s business operations.
Administrative Business Partner, Business of Finance Google LLCAdministrative Business Partner, Business of FinanceChicago, ILPreferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Administrative Business Partner, Platforms and Devices Google LLCAdministrative Business Partner, Platforms and DevicesChicago, ILPreferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Administrative Business Partner, Customer Experience Google LLCAdministrative Business Partner, Customer ExperienceChicago, ILPreferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.
Administrative Office Associate COUNSELING AND DIAGNOSTIC CENTER OFAdministrative Office AssociateSchaumburg, ILThis role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment. If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply.
NewAdministrative Clerk, Charitable Trust, Chicago #26-16 Illinois Attorney GeneralAdministrative Clerk, Charitable Trust, Chicago #26-16Chicago, ILp>Requires knowledge, skill and mental development equivalent to completion of an Associate's Degree in management, business or public administration, administrative services or a related discipline and 2 years of professional administrative clerical experience, or completion of a clerical training program and 3 years of related experience. Resolves workflow problems by developing or altering processes and procedures to meet expectations, notifying supervisor for needed resources and required changes.
New26-27 Full Time Administrative Assistant Diocese of Joliet26-27 Full Time Administrative AssistantJoliet, IL$18–$21 / hourIn addition, the administrative assistant will maintain faculty and staff records within the FACTS Student Information System, including employee profiles, user accounts, security permissions, teacher assignments, staff directories, reporting functions, and annual faculty data updates to ensure accurate school operations. The Administrative Assistant works in a busy and fast-paced school office environment that requires frequent interaction with students, parents, faculty, staff, and visitors.
NewAdministrative Assistant to the Executive Director Niles Township District For Special EducationAdministrative Assistant to the Executive DirectorMorton Grove, ILThe Administrative Assistant serves as a key liaison between the Executive Director, Governing Board, staff, and community partners, supporting the coordination of district initiatives and maintaining confidentiality, accuracy, and professionalism in all aspects of the role. Position/Role Summary: The Administrative Assistant to the Executive Director provides high-level administrative and organizational support to the Executive Director and the NTDSE Governing Board.
Legal Administrative Assistant Rhoades Levy LawLegal Administrative AssistantNorthbrook, ILRhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking a legal administrative assistant to join its rapidly growing and highly collaborative law firm. Providing administrative support to attorneys, paralegals, and other legal administrative assistants.