213 Results for

Administrative Specialist Jobs in Chicago, IL

Jobs

Chicago, IL11 days ago

$26–$26 Per Hour

By submitting your application, you authorize Elite Staffing, Inc. to contact you using the contact information you have provided for employment-related activities via any method, including SMS, email, and phone calls, including through the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. This individual will play a key role in ensuring the efficient and smooth operation of the department by managing a wide range of administrative responsibilities including scheduling, communication, travel coordination, event planning, and financial reconciliation.

New!

Chicago, ILToday

$60,000–$65,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Chicago, IL5 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, IL25 days ago

Full-time
Employee

Chicago, IL14 days ago

$65,000–$70,000 Per Year

The Contract Specialist will collaborate with branch management, district leadership, and external stakeholders to support contract management across RoadSafe’s lines of business, including traffic control, railroad services, pavement marking, and related construction operations. Regulatory & Project CoordinationAssist with submission of traffic control plans for road closures, crossing closures, and related work activities.

Chicago, IL13 days ago

$35–$40 Per Hour
Full-time
Employee

Chicago, IL14 days ago

Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

New!

Mundelein, IL6 days ago

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. - Support recall specialist in recall activities, including but not limited to answering customer inquiries and issue call tags to customers.

New!

Lombard, IL4 days ago

$20–$20 Per Hour
Full-time
Employee

This position is responsible for administrative claim setup as well as initial claim review including but not limited to eligibility, determine coverage amounts, policy requirement, group contacts and preferences and payment procedures. Create, review and edit member and benefit information including Self-Administered Billing, Self-Administered Billing-Web, Third Party Administrators, spouse and dependent coverages.

New!

Lake Forest, IL4 days ago

$110,000–$125,000 Per Year

New!

Chicago, IL1 day ago

$24–$28 Per Hour
Full-time
Employee

After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Technology & Tools: Leverage Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and AI tools to enhance efficiency, automate tasks, and improve outcomes.

New!

Chicago, IL5 days ago

$110,000–$120,000 Per Year

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.

Northbrook, IL19 days ago

Full-time

Also printing daily routes, call ahead, responding to clients routing questions, posting routes, requesting additional stops for specialist if needed and handling fall offs, ultimately resulting in timely delivery of service and high customer satisfaction. Creating and maintaining positive rapport, the position further supports the branch location by administering the customer database and files, completing paperwork accurately and efficiently, and providing general administrative and office support to Sales Arborists.

New!

Chicago, IL5 days ago

$60,000–$75,000

Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice. Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community.

New!

Chicago, IL5 days ago

Remote

Part-time

We are nationally recognized on Inc.'s Best Workplaces list and Inc. 5000 list, highlighting the 5000 fastest-growing private companies. Assist with drafting internal communications, organizing operational documentation, and supporting leadership level initiatives as needed.

New!

Romeoville, IL6 days ago

Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday.

Chicago, IL11 days ago

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Support physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago, IL30+ days ago

Full-time

Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago Ridge, IL30+ days ago

Work directly with specialty retailers including inputting terms into Retail Manager or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Bensenville, IL7 days ago

This role plays a critical part in supporting our Fuel and Lubricant divisions through accurate billing, order processing, customer account support, and general office administration. Support Accounts Receivable with invoice copies, customer inquiries, and payment follow-ups as needed.

Chicago, IL30+ days ago

$25.20–$39.69 Per Hour

Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, IL30+ days ago

$50,000–$55,000 Per Year
Full-time

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: • Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Gaithersburg, MD14 days ago

$125,000–$170,000 Per Year
Full-time

Join us at Columbia Mental Health, a member of Transformations Care Network (TCN), as we embark on an exciting journey to empower Advanced Practice Providers like you in making a difference. We are committed to a collaborative and clinically excellent approach to mental health care which is why we are looking for a Psychiatric Nurse Practitioner/Physician Assistant to join our team.

Griffith, IN30+ days ago

Full-time

As our HR Coordinator/Administrative Assistant, you will report directly to the President and play a key role in supporting our drivers, maintaining compliance, and ensuring the administrative systems supporting our fleet run smoothly and efficiently. Rose Cartage Service is a 50-year-old family-owned trucking company based in Griffith, IN, and we’re looking for an HR Coordinator / Administrative Assistant who thrives in a fast-paced environment and enjoys being the backbone of a strong team.

Chicago, IL21 days ago

Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. The Administrative Assistant will be responsible for providing administrative support to the Chief of External Affairs and Engagement and Chief Development Officer and assisting in implementing programs, projects, and initiatives related to special events, grants, public policy, government relations, partnerships, marketing and communications, and fundraising and advancement.

Chicago, Illinois30+ days ago

$60–$65,000

We are seeking an Administrative Assistant to directly support the legal recruiting team of a top-rated law firm voted as a top workplace by it's employees. The role will assist 2 legal recruiting coordinators with scheduling interviews, drafting offer letters, data entry, and candidate tracking.

New!

Chicago, IL4 days ago

The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

Chicago, Illinois29 days ago

$70,000–$95,000 Per Year

This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life: Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

Chicago, IL30+ days ago

$21.61–$34.04 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. 2. Manages department’s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.

Oak Brook, IL20 days ago

If you're ready to start this rewarding short-term role as an Awards Administrative Assistant in Oak Brook, IL, apply today or contact our recruiting team to learn more. Join a dedicated non-profit organization in Oak Brook, IL, as an Awards Administrative Assistant, and make a meaningful impact through your organizational skills.

Joliet, IL30+ days ago

text friendly Job Description The Warehouse Administrative Assistant is responsible for supporting a wide range of human resources functions including recruitment, onboarding, payroll coordination, and employee record maintenance. This role ensures that HR operations run smoothly and efficiently while supporting both warehouse and office teams.

Chicago, IL28 days ago

$20.77–$20.77 Per Hour

With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity. BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients.

Chicago, IL30+ days ago

$15–$20

General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services. Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service?

Chicago, IL30+ days ago

$60,000–$80,000 Per Year

We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

New!

New Lenox, IL4 days ago

$13.99–$26.55 Per Hour

Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (for U.S. applicants and employees only). The Administrative Assistant works closely with management staff to maintain a current understanding of business trends, goals, metrics, and policies.

New!

Vernon Hills, IL4 days ago

As an Administrative Assistant Case Associate, youll play a key role in supporting billing operations, maintaining accurate documentation, and acting as a liaison between Case Managers and participants. Join a trusted non-profit organization as an Administrative Assistant/Case Associate in Round Lake and help support essential services that improve the well-being of others every day.

Lemont, Illinois30+ days ago

Office Operations Management: Ensure the smooth operation of office tasks, including handling incoming calls, managing office supplies, maintaining office equipment, and managing internal communications. The role includes assisting with the integration of AI technology into our trucking processes, coordinating office functions, and occasionally traveling to client sites or company events as needed.

Chicago, IL30+ days ago

$18.87–$26.66 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

Chicago, IL30+ days ago

$18.87–$29.73 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

Chicago, IL30+ days ago

$18.87–$29.73 Per Hour

The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, Illinois30+ days ago

$31.25–$38.46 Per Hour

Overview: With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people consistently demonstrate their ability to solve challenges for providers and achieve better outcomes for patients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.

Chicago, Illinois12 days ago

$65,000–$75,000 Per Year

This is a great opportunity for an Administrative Assistant who enjoys supporting senior leadership, managing complex schedules, coordinating travel, and keeping day-to-day operations running smoothly in a professional, fast-paced environment. The Administrative Assistant will provide high-level administrative support to multiple senior leaders and internal teams.

Chicago, IL30+ days ago

$16.48–$25.96 Per Hour

Prepares and reviews requisitions, vouchers and forms; prepares clerical records and reports; keeps clerical records and prepares reports relating to operations. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

New!

Alsip, IL5 days ago

$19.50–$19.50

At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction: Curious – We embrace continuous learning and encourage team members to seek opportunities for growth and innovation. With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.

VALPARAISO, IN30+ days ago

If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Chicago, Illinois26 days ago

$19–$21 Per Hour

Educating residents and staff about community resources, such as case management, meal delivery, transportation, etc. Our success is powered by bold thinkers and entrepreneurial spirits, fostering growth, internal mobility, and leadership development.

Chicago, IL30+ days ago

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About O'Wallace Landscaping Inc: O'Wallace Landscaping Inc is a tree and full service landscaping organization dedicated to customer service and land preservation.

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Administrative Specialist Jobs in Chicago, IL

Jobs

Executive Assistant Sr Administrative AssistantElite Staffing Inc.

Administrative AssistantBeacon Hill Staffing Group, LLC

Legal Administrative CoordinatorRoseland Community Hospital

Receptionist/Administrative AssistantBeacon Hill Staffing Group, LLC

Contracts & Compliance SpecialistRoadsafe Traffic Systems

Executive AssistantBeacon Hill Staffing Group, LLC

Pricing SpecialistMedline Industries - Transportation & Operations

Product Recall SpecialistMedline Industries - Transportation & Operations

Hybrid Supplemental Claims Intake SpecialistJepsen Investments, Inc.

Executive AssistantBeacon Hill

Executive AssistantSolugenix Corp

Executive Assistant/Operations AssociateBeacon Hill

Administrative AssistantSavATree

Executive Assistant & Administrative CoordinatorBalani Custom Clothiers

Administrative AssistantSiege Media

Warehouse Administrative Assistant 1st ShiftRyder

Executive Assistant Sr Administrative AssistantElite Staffing

Executive Administrative AssistantJPMorgan Chase

Executive Administrative Assistant - Real Estate BankingJPMorgan Chase

Executive Administrative AssistantJPMorgan Chase Bank, N.A.

Property Administrative AssistantJones Lang LaSalle Incorporated

Clerical & Administrative Support - Billing & Office OperationsAl Warren Oil Company Inc.

Administrative Assistant 3 - Transplant SurgeryRush University Medical Center

Legal Administrative CoordinatorRoseland Community Hospital Association

Behavioral Health Advanced Practice Provider (NP/PA)Columbia Mental Health

HR Coordinator / Administrative AssistantRose Cartage Service, Inc.

Administrative Assistant, Development and External AffairsSecure Community Network

Administrative AssistantWatson Dwyer Inc.

Medical Administrative AssistantRising Medical Solutions

Legal Administrative AssistantNelson Mullins Riley & Scarborough, LLP

Administrative CoordinatorRush University Medical Center

Administrative Assistant 836394Stivers

Warehouse Administrative AssistantTotal Staffing Solutions

Administrative Assistant (Level III)BC Forward

Administrative AssistantJoe Jr Landscapes

Project Administrative Assistant/Permit CoordinatorAECOM

Administrative AssistantFedEx

Administrative Assistant 837042Stivers

Administrative Assistant - Secretary - Tech AI TruckingSpotter

Administrative Assistant 2Rush University Medical Center

Administrative Assistant 2 - Occupational TherapyRush University Medical Center

Administrative Assistant 2 - Road Home ProgramRush University Medical Center

Administrative Assistant (Chicago)ECG Management Consultants

Administrative AssistantAddison Group

Administrative Assistant 1Rush University Medical Center

Administrative Assistant/ReceptionistPalAmerican Security

Administrative Assistant ICommunity Health Systems

Administrative AssistantRelated

Administrative / Office AssistantO'Wallace Landscaping Inc

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