798 Results for

Administrative Specialist Jobs in Chicago, IL

Jobs

Chicago, IL

$22–$24.04 / hour

strong>Requirements

Bachelor’s degree or at least three (3) years of relevant experience working with economically and socially disadvantaged individuals and families.
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.

6 days ago

Streamwood, IL

$23.52–$27.93 / hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

8 days ago

Chicago, IL

$21–$26 / hour
Full time

This position also supports the service, production, and administrative departments by handling account changes and generating paperwork required for production, delivery, and billing of products. The receptionist portion is the lead office member to answer the phone and door and either direct the traffic flow or handle the situation.

2 days ago

Chicago, IL

$50,000–$55,000 / year

p>The External Affairs Department aims to advance Cara Collective's mission by amplifying our brand, building strategic partnerships, attracting resources and investments, and driving public awareness and practice change.

Attend meetings, take notes of discussions, prepare initial draft minutes, summaries, organize follow-up materials, communicate follow-up items, and schedule necessary follow-ups.

9 days ago

Naperville, IL

$32.35–$35.59 / hour

Among administrative support titles, an Administrative Specialist distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks. The City of Naperville's Department of Public Works is currently seeking an Administrative Specialist to perform a variety of technical and moderately complex administrative, secretarial, and clerical support for the Public Works department.

6 days ago

Chicago, IL

$76,463–$99,404 / year

The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger). Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

21 days ago

Munster, IN

This role supports Credit Analysts by providing complete and reliable information, manages Loan and SAM Committee logistics, and assists with portfolio monitoring, appraisal coordination, and credit administrative tasks as needed.

A little about us:

First Merchants is guided by a genuine philosophy of being a meaningful place to work and having a prosperous impact across all walks of life throughout the communities we serve, including consumers, businesses and other organizations.

30+ days ago

Chicago, IL

$24.04–$31.25 / hour

The ideal candidate will maintain a professional demeanor, work well under time sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

30+ days ago

Chicago, IL

$34–$36 / hour

In this high-impact role, you will be the driving force behind our workplace systems, facilities, administrative services, and internal events, ensuring a seamless and high-quality experience across our office locations.

Responsibilities include, but are not limited to:

Lead day‑to‑day Workplace Experience operations, serving as the primary operational point of contact for events, facilities, administrative services, and workplace systems.

14 days ago

Chicago, IL

$24.04–$31.25 / hour

p>The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu.

30+ days ago

$26.93–$30.77 / hour

With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety, and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. • Research and assist service centers with grievance hearing preparation, funeral, and jury duty requests, payroll discrepancies, and scheduling of service vendors.

30+ days ago

Highland, Indiana

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Review documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing.

Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence.

23 days ago

Orland Park, Illinois

p>POSITION SUMMARY This position will work closely with the Benefits Verification Team to obtain prior authorization required for patient’s care in addition to other various duties such answering phone calls, order patient’s supplies and assist with other administrative duties. We are searching for an ideal candidate with experience working in the home health care industry that is reliable, organized, a team player, and who has great attention to detail.

30+ days ago

Chicago, IL

p>Cenveo is a leading North American manufacturer of envelopes with over 100 years of experience and approximately 30 billion envelopes manufactured annually.

The ideal candidate will have 10 years relevant experience preferably in complex Plant Operations with relevant and applicable experience in a manufacturing environment.

30+ days ago

Addison, IL

p>OTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.

30+ days ago

Northbrook, Illinois

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Graham Healthcare Group is seeking a Branch Administrative Assistant who plays a vital role in supporting branch operations by managing scheduling and communication tasks, serving as the primary contact for incoming calls, and assisting patients, families, facility partners, and staff with scheduling inquiries.

Responsible for updating and preparing the end-of-day report according to the company-approved template, ensuring essential field and triage information is communicated to the after-hours and weekend teams.

7 days ago

Chicago, IL

For more than 100 years, USG has developed award-winning wall, ceiling, flooring, sheathing and roofing products that enable customers to build outstanding spaces where people live, work and play. This position reports to the Chief People Officer and supports the President of Ceilings, the Chief People Officer and the human resources and corporate communications teams.

30 days ago

Bolingbrook, IL

$31 / hour

Responsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in PIM) for all skus per buyer's direction including disposition codes and markdowns.

Operational support: Provides operational support with high attention to detail, communication visibility to operations of category transitions, ability to troubleshoot, root cause and problem solve.

30+ days ago

Naperville, IL

Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday.

17 days ago

Addison, IL

$23–$27 / hour

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Procurement:

Primary responsibility for the following site-level procurement tasks: Set up new vendors, create requisitions, perform goods receipts, reconcile invoices, and close purchase orders. Within this framework, Veolia''s Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.

8 days ago

Addison, IL

$23–$29 / hour

ul>

Procurement:

1 day ago

Hoffman Estates, IL

$28.42–$33.44 / hour

ul>

Maintains and assists with data entry, setup and revisions for department databases including SIMS, Excel databases, Lotus Notes Resource Database and Pathway of Hope website.

Manages the Pathway of Hope reporting documents including monthly summaries of enrollments and outcomes, SIMS licenses, training tracking system and processes invoices and documentation and departmental budget for program evaluation.

30+ days ago

Romeoville, IL

23 days ago

Sauk Village, IL

Experience as a clerk in a warehouse/distribution environment performing duties such as transportation coordination, inventory, shipping/receiving, coordinating with various carriers, vendor and customers strongly preferred. Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.

30+ days ago

Romeoville, IL

p>Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. At Ryder, you will be part of a team-first culture built on respect when joining a community of proud women and men in Supply Chain, including many Military Reservists and Veterans.

1 day ago

Orland Park, Illinois

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We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:-. Use of multiple computer systems such as Axxess, Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner.

30+ days ago

Chicago, IL

p>Preferred qualifications:

10 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies with the executives and the teams they manage, as well as within the administrative community.

17 days ago

Orland Park, Illinois

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We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:-. Use of multiple computer systems such as , Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner.

30+ days ago

Chicago, IL

Full time

ELPC produces strong results in the courtrooms, boardrooms, and legislative and administrative hearing rooms across the Midwest and in Washington, D.C. ELPC’s growing, multidisciplinary staff of talented public interest attorneys, policy advocates, data scientists and communications specialists bring a strong and effective combination of skills to solve environmental problems and improve the quality of life in our communities. ELPC is looking for a talented Chief Administrative Officer (CAO) to provide senior management of this leading edge, high-performance public interest advocacy organization’s business operations.

4 days ago

Chicago, IL

p>Preferred qualifications:

6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

2 days ago

Chicago, IL

p>Preferred qualifications:

6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

9 days ago

Chicago, IL

p>Preferred qualifications:

3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Google is a global company and, in order to facilitate efficient collaboration and communication globally, English proficiency is a requirement for all roles unless stated otherwise in the job posting.

30+ days ago

Schaumburg, IL

This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment. If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply.

30+ days ago

Bensenville, IL

As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast. The premise of this role is providing efficient and accurate information to both internal and external company customers to ensure smooth workflow.

9 days ago

Northbrook, IL

Rhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking a legal administrative assistant to join its rapidly growing and highly collaborative law firm. Providing administrative support to attorneys, paralegals, and other legal administrative assistants.

18 days ago

Harvey, IL

p>Proficient in Microsoft Word, Excel, and Google Workspace (Docs, Sheets); ability to learn and navigate district student information systems.

Excellent organizational skills and attention to detail, with demonstrated ability to meet deadlines and manage multiple priorities in a high-volume environment.

16 days ago

Chicago, IL

$22–$25 / hour

Hyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.

30+ days ago

Chicago, IL

p>Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.

Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.

2 days ago

Chicago, IL

p>Key Job Activities:

Under minimal supervision, performs broad and department-specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of institutional procedures related to the work performed.

Position Purpose: The HCH/MT.SINAI Administrative Assistant II provides confidential administrative support to one or more designated Director(s), Manager(s), department, and office.

30+ days ago

li>Maintain budget and purchase supplies for the Special Education Office; track inventory of Special Education Office supplies.

Maintain updated contact information for company students, parents, suppliers, as related to the function of the Special Education Office ; keep such information confidential.

30+ days ago

Chicago, Illinois

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Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education.

30+ days ago

Chicago, Illinois

Full time

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

18 days ago

Hinsdale, IL

Skilled in operating office technology including e-mail, Microsoft Office, G-Suite, voice mail, fax, copier, etc. Ability to set work priorities, multi-task and work independently, and use time management and organization strategies well.

16 days ago

Chicago, Illinois

$70,000–$95,000 / year

Overview:

Nelson Mullins, an AM Law 100 firm is currently seeking an experienced Legal Administrative Assistant to join our Chicago office in support of the Midwest Commercial Litigation Team. This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life:

Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

30+ days ago

River Grove, IL

$21.77–$29.78 / hour

Performs a variety of administrative tasks, including answering telephones, routing telephone calls or messages to appropriate staff, operating general office machinery, typing, proofreading, scheduling, filing and handling all incoming and outgoing mail, parcels and other items. Special Requirements: The person selected for this position must be able to provide: proof of college education, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.

16 days ago

Chicago, IL

$18.87–$29.73 / hour

Location: Chicago, Illinois\n \nBusiness Unit: Rush Medical Group\n \nHospital: Rush University Medical Center\n \nDepartment: IM Geriatrics - Offi\n \nWork Type: Full Time (Total FTE between 0.9 and 1.0)\n \nShift: Shift 1\n \nWork Schedule: 8 Hr (8:00:00 AM - 5:00:00 AM)\n \nRush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).\n \nPay Range: $18.87 - $29.73 per hour\n \nRush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.\n \nOther information:\n \nRequired Job Qualifications:\n\n High School Diploma.\n Three years of progressive experience in an administrative role, preferably in Healthcare.\n

30+ days ago

Alsip, IL

$19.50–$19.50

At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction: Curious – We embrace continuous learning and encourage team members to seek opportunities for growth and innovation. With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.

30+ days ago

Palatine, IL

Job Summary: The role of Administrative Assistant for Activities, Athletics, and Human Resources provides comprehensive administrative support to the Director of Activities/Athletics and is responsible for coordinating key operational functions related to facility rentals, student and staff onboarding, and recognition programs. Facilitate job requisitions, postings, and onboarding procedures for individuals supporting activities, athletics, and miscellaneous roles, including student teachers, non-paid interns, out-of-district coaches/sponsors, volunteers, and agency staff.

30+ days ago

Chicago, IL

$18.87–$26.66 / hour

p>Location: Chicago, Illinois\n \nBusiness Unit: Rush Medical Center\n \nHospital: Rush University Medical Center\n \nDepartment: Student Affairs\n \nWork Type: Full Time (Total FTE between 0.9 and 1.0)\n \nShift: Shift 1\n \nWork Schedule: 8 Hr (8:00:00 AM - 8:30:00 PM)\n \nRush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).\n \nPay Range: $18.87 - $26.66 per hour\n \nRush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.\n \nRequired Job Qualifications:\n\n High School Diploma.\n Three years of progressive experience in an administrative role, preferably in Healthcare.\n

30+ days ago

Glenview, IL
$23.24–$34.86 / hour
Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence.
Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
13 days ago

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Administrative Specialist Jobs in Chicago, IL

Housing Specialist System One

Equipment Rental Specialist Sunbelt Rentals

A/R Specialist Morgan Services, Inc.

EXTERNAL AFFAIRS ADMINISTRATIVE SPECIALIST Cara Collective

Administrative Specialist - Public Works City of Naperville Illinois

Lead Administrative Specialist U.S. Department of Homeland Security

Credit Administrative Specialist First Merchants Corp

Administrative Specialist University of Chicago

Administrative Specialist Chicago, IL -US Cohen Ventures Inc

Administrative Specialist II University of Chicago

Regional Administrative Specialist I ArcBest Corp

Commercial Banking Senior Administrative Specialist Centier Bank

Administrative Assistant/ Prior Authorization Specialist for Home Health Agency Home Health Advantage

Production & Administrative Specialist Cenveo Worldwide Ltd

Lead Administrative Support Specialist YWCA Metropolitan Chicago

Branch Administrative Assistant Graham Healthcare Group

Executive Administrative Assistant USG Corp

Product Life Management Administrative Assistant Compu-Vision Consulting Inc.

Warehouse Administrative Assistant 1st Shift Ryder System Inc

Administrative Assistant Veolia Environnement SA

Administrative Assistant (1st shift: 7am-3:30pm) Veolia Environnement SA

Pathway of Hope-Data Reporting & Administrative The Salvation Army USA

Warehouse Administrative Assistant Ryder System Inc

Administrative Assistant Warehouse Ryder System Inc

Warehouse Administrative Assistant Ryder

Administrative Assistant for Home Health CRS Home Therapy, P.C

Administrative Business Partner, Global Strategic Industries Google LLC

Administrative Assistant for Home Health- Orland Park, IL Home Health Advantage

Chief Administrative Officer Environmental Law & Policy Center

Administrative Business Partner, Business of Finance Google LLC

Administrative Business Partner, Platforms and Devices Google LLC

Administrative Business Partner, Customer Experience Google LLC

Administrative Office Associate COUNSELING AND DIAGNOSTIC CENTER OF

Administrative Assistant SURESTAFF

Legal Administrative Assistant Rhoades Levy Law

Seasonal Administrative Assistant - 10 Month Position COMMUNITY HIGH SCHOOL DISTRICT 218

Administrative Assistant Hyde Park Day School

Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC

ADMINISTRATIVE ASSISTANT II -FACILITIES Sinai Health System Inc

Grade Level II: Administrative Assistant II Proviso Township High Schools District 209

Administrative Assistant Ghafari Associates

Part-Time Data Entry Specialist Beacon Hill Staffing Group, LLC

Administrative Assistant - Main Office Hinsdale Town High School District #86

Legal Administrative Assistant Nelson Mullins Riley & Scarborough, LLP

ID 6715 - Administrative Assistant II - 6.0 hours/day for 191 days/year Lake Oswego School District

Administrative Assistant 2 - Internal Medicine Rush University Medical Center

Administrative Assistant/Receptionist PalAmerican Security

Administrative Assistant – Activities, Athletics, and Human Resources TOWNSHIP HIGH SCHOOL DISTRICT 211

Administrative Assistant 2 - Office of Student Affairs - On-site Chicago Rush University Medical Center

Administrative Assistant III - Medical Group Cardiology-Cardiovascular Institute Endeavor Health

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