Legal Administrative Assistant - Corporate & Trademark

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Hybrid (3 days onsite) - Legal Administrative Assistant, Corporate & Trademark - Up to $100k

This Jobot Job is hosted by: Lisa Maloney
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $85,000 - $100,000 per year

A bit about us:

We are an large established law practice with nine offices across the Midwest and Southeast. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

Why join us?

We offer the following benefits:

• Medical/dental/vision
• Short and long term disability
• 401k
• Profit sharing annually
• Hybrid work schedule (3 days onsite, 2 days remote)
• 35 hour work week
• Competitive time off: vacation + sick days
• Discretionary annual bonuses
• Pre-taxed parking account
• Collaborative office environment for onsite work

Job Details

Join a dynamic legal team in a permanent role supporting corporate and trademark attorneys. This opportunity is ideal for an experienced Legal Administrative Assistant who thrives in a fast-paced environment, takes pride in precision, and enjoys keeping complex legal matters moving forward. You will provide high-level administrative and document support, coordinate competing deadlines, and help deliver responsive service to attorneys and clients. Bring your organizational strengths, technical proficiency, and proactive approach to a team that values collaboration, professionalism, and attention to detail.

Responsibilities

• Manage attorney calendars, schedule meetings and calls, coordinate travel, and track critical deadlines across corporate and trademark matters.
• Prepare, format, proofread, and organize legal correspondence, corporate records, agreements, trademark-related documents, and presentations.
• Support electronic filing processes with courts, government agencies, and trademark offices, as applicable, ensuring accurate submissions and timely confirmations.
• Maintain electronic and physical matter files, manage document versions, and organize records using iManage or an equivalent document management system.
• Assist with corporate transactions, entity formations, governance documentation, and closing materials under attorney supervision.
• Support trademark prosecution and portfolio administration by coordinating records, monitoring deadlines, and preparing filing materials at attorney direction.
• Conduct legal and factual research as requested, compile findings, and retrieve corporate and trademark records.
• Process expense reports, invoices, time entries, and billing materials using Aderant or comparable legal financial software.
• Maintain case and matter management records, update status reports, and follow up on outstanding tasks.
• Communicate professionally with clients, attorneys, colleagues, vendors, and agency representatives while safeguarding confidential information.
• Provide day-to-day administrative support, anticipate attorney needs, and help improve team workflows.

Qualifications

• 3+ years of legal administrative assistant experience, including substantial support for corporate law matters and experience supporting trademark work.
• Demonstrated proficiency in calendar management, e-filing, expense management, administrative support, legal documentation, legal research, and case or matter management.
• Strong command of Microsoft Office, including Word, Outlook, Excel, and PowerPoint, with the ability to produce polished, accurate legal documents.
• Hands-on experience with Aderant and iManage, or equivalent legal billing and document management platforms.
• Working knowledge of corporate legal terminology, transactional workflows, and corporate records, along with familiarity with trademark filing and deadline requirements.
• Excellent written and verbal communication skills, sound judgment, and a client-service mindset.
• Exceptional organizational skills and attention to detail, with the ability to prioritize competing requests and meet time-sensitive deadlines.
• Ability to work independently, collaborate effectively, and handle sensitive information with discretion.
• Adaptability, initiative, and confidence learning new systems and procedures.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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