Administrative Coordinator Jobs in Chicago, IL
Beacon Hill
$60000 - $80000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.
Roseland Community Hospital
$50000 - $55000
Chicago, IL
This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.
Jobot
$70000 - $90000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Since its founding in the early 1990s, our client has combined development insight with construction expertise to create places and spaces that enhance communities and improve people’s experience of the built environment.
Viva USA Inc.
Chicago, IL
Provides first line supervision of other temporary administrative and clerical personnel in connection with the development and execution of assigned administrative duties and programs; performs administrative and office management support functions for the client managers and other related duties as assigned. Contact Details : Account co-ordinator: Nivas Palanisamy, Phone No: (847) 786-5908, Email: staffing10@viva-it.com.
CFS
$52000 - $62000
Schaumburg, IL
This role combines core accounting responsibilities with administrative tasks and requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment. Our client is seeking an Accounting Coordinator to manage daily accounting operations and provide office support for a growing organization.
CFS
$65000 - $75000
Itasca, IL
You will be responsible for managing confidential documentation, coordinating legal workflows, and supporting high‑level decision-making in a fast‑paced environment. As a Legal Executive Assistant, you will partner closely with attorneys and senior executives, ensuring the smooth operation of daily legal and executive functions.
nTech Solutions, Inc.
Joliet, IL
4-10 years of experience in human resources or administrative roles, with a minimum of three years directly related to leave administration, disability management, or employee benefits. This role ensures organizational compliance with federal, state, and local regulations while providing expert guidance to employees and managers regarding leave entitlements and policies.
Jobot
$50000 - $60000
Oak Lawn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Qualifications: Minimum of 2 years' experience in a similar role, such as Client Coordinator, Legal Assistant, Administrative Assistant, Office Assistant, Receptionist, Legal Secretary, or Front Desk Coordinator.
Beacon Hill
$22 - $23
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Encompass Health Rehabilitation Institute of Libertyville
Niles, IL
Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a Nursing Staffing Coordinator at Encompass Health, your responsibilities will include managing the nursing schedule to ensure we provide exceptional patient care.
Beacon Hill
$20 - $23
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$25 - $30
Rosemont, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This role supports the Property Manager with day-to-day operations, tenant relations, and administrative tasks while gaining hands-on experience in commercial property management.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Genesis10
$30 - $35
Chicago, IL
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Rush University Medical Center
$21.61 - $34.04
Chicago, IL
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. 2. Manages department’s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.
AECOM
$60000 - $80000
Chicago, IL
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
Addison Group
$22 - $25.5
Chicago, Illinois
This role is ideal for a highly organized professional who enjoys managing multiple priorities, working with data and reporting tools, and collaborating with cross-functional teams in a fast-paced environment. The Administrative Coordinator will help ensure smooth day-to-day operations by supporting reporting systems, preparing presentations, and coordinating administrative processes.
Addison Group
$22 - $24
Chicago, Illinois
Addison Group is hiring on behalf of our client, a globally recognized professional services organization known for partnering with businesses to improve operations, drive strategy, and support organizational growth. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining professionalism in client-facing interactions.
Chicago Public Schools
$50000 - $66000
Chicago, IL
The Administrative Coordinators provide logistical support for the office and the promotion, organization, and implementation of strategies, communications, and events that facilitate the requisite support for students arriving and thriving at school. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life.
Rose Cartage Service, Inc.
Griffith, IN
As our HR Coordinator/Administrative Assistant, you will report directly to the President and play a key role in supporting our drivers, maintaining compliance, and ensuring the administrative systems supporting our fleet run smoothly and efficiently. Rose Cartage Service is a 50-year-old family-owned trucking company based in Griffith, IN, and we’re looking for an HR Coordinator / Administrative Assistant who thrives in a fast-paced environment and enjoys being the backbone of a strong team.
Team Rehabilitation Services, LLC
$19 - $24
Lake Barrington, Illinois
Ensure 360 communication with patients, physicians, other staff members and anyone else involved in the patient’s care - including any necessary follow-ups. Support the clinic performance by preparing management information, imputing data from in-house research and assuming basic maintenance of clinic supplies and equipment.
Jones Lang LaSalle Incorporated
Chicago Ridge, IL
Work directly with specialty retailers including inputting terms into Retail Manager or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Chicago ENT
Chicago, IL
You will work closely with management, department team leads, and ENT Partners Consultants to provide support in various administrative and managerial tasks. o Identify patient experience trends and provide actionable feedback to management and marketing to improve acquisition, retention, and engagement.
Rising Medical Solutions
Chicago, IL
The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
Blue Star Partners LLC
$22 - $24
Lake Forest, IL
Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded . Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting.
Watson Dwyer Inc.
$60 - $65000
Chicago, Illinois
We are seeking an Administrative Assistant to directly support the legal recruiting team of a top-rated law firm voted as a top workplace by it's employees. The role will assist 2 legal recruiting coordinators with scheduling interviews, drafting offer letters, data entry, and candidate tracking.
H&R Block
$16.06 - $24.09
Forest Park, Illinois
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
Hispanic Alliance for Career Enhancement
$40000 - $55000
Chicago, IL
Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduates. The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff.
SG Plumbing Management
$26 - $31
Glendale Heights, IL
Act as the liaison between Project Managers, clients, subcontractors and colleagues with a strong customer focus that is positive and enthusiastic, leveraging our brand. Track progress of assigned jobs to ensure adherence to plans, specifications, installation schedule and to ensure completion of work within target deadlines.
The University of Chicago Medicine
Chicago, IL
Assists IT Program Directors, IT Program Managers / Portfolio Leads, IT Senior Project Managers, and IT Project Managers to complete tasks in support of project closure including the list of open issues, an inventory of requested optimizations, and documentation and distribution of project lessons learned . The IT Project Coordinator performs basic project management tasks and duties delegated by project managers, in support of low complexity, repetitive, operational projects such as Facilities projects to set up a new clinical site that mimics other clinical sites already in operation.
Jones Lang LaSalle Incorporated
Chicago, IL
Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As aProjectCoordinator,you will play a vital role inassistingthe project manager with administrative tasks and executing project management duties under the direction of the project/program manager.
Ryder
Romeoville, IL
Important Note: Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. We want YOU to join our family made up of Proud Women and Men in Supply Chain who work alongside the many Military Reserve and Veterans we hire everyday.
Pivotal Talent Search
Chicago, IL
The Project Coordinator supports capital project execution by maintaining project tracking systems, organizing and reviewing documentation, and assisting with financial and administrative workflows. Manage documentation requests and coordinate with internal teams, subcontractors, and Property Management Companies to ensure information is accurate, complete, and delivered in a timely manner.
Intersport
Chicago, IL
The right candidate must possess a consultative approach to client management and ideally be able to detail success in having successfully managed corporate partners with six, and seven-figure sponsorship (annual fee) agreements. The SC, or Manager, will be responsible for ensuring the flawless execution and fulfillment of all contracted marketing rights and benefits to corporate partners while providing strategic, creative, and responsive client management and service to partners.
Armstrong Ceilings
$68000 - $74000
Chicago, IL
We are committed to: Engaging a diverse, purpose-driven workforce; Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet; Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play; Being a catalyst for change with all of our stakeholders; and. At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.
MTH Industries
Hillside, IL
Our Building Services team supports ongoing maintenance, repairs, and small construction projects for property managers, building engineers, and commercial clients. We're looking for a Construction Service Coordinator (Inside Sales) who thrives in a fast-paced environment and enjoys owning customer relationships from quote to close-out.
School of Rock Park Ridge
Park Ridge, IL
Reporting to the Assistant Manager, they assist with running the school and creating an amazing experience for all students (rockers), parents (roadies) and prospective customers. Two years + working front desk, reception, and/or customer service role (and/or current college student studying music business) .
Facing History and Ourselves, Inc
$52000 - $57000
Chicago, IL
The Development Coordinator will act as a key member of the Development Team, preparing for weekly and quarterly meetings, researching both donors and prospects, distributing weekly financial reports, providing administrative support for our major gifts fundraising, assisting with special events, and keeping the team communication strong and consistent. Working closely with the Chicago Director of Development; Manager of Stewardship & Events, and Executive Director, along with the Chicago Program Director and program staff, this role will ensure timely data entry, maintenance, and report generation.
ECG Management Consultants
$31.25 - $38.46
Chicago, Illinois
Overview: With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people consistently demonstrate their ability to solve challenges for providers and achieve better outcomes for patients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.
Elmhurst University
Elmhurst, IL
Required abilities include speaking and hearing for in-person and virtual communication, using close and distance vision when reading documents or viewing screens, and performing tasks with repetitive fine motor skills. The Residential Experience Coordinator oversees facilities coordination, budgeting, and staff supervision for two residential communities, fostering a safe, inclusive environment that supports student development and institutional retention goals.
North Park University
$55000 - $60000
Chicago, IL
Elevating North Park University’s core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender. NPTS offers the following degrees: Master of Divinity, Master of Arts in Theological Studies, Master of Arts in Christian Formation, Master of Arts in Christian Ministry, Master of Arts in Restorative Justice Ministries (through the School of Restorative Arts at Illinois River Correctional Center).
Rush University Medical Center
$18.87 - $26.66
Chicago, IL
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.
Rush University Medical Center
$18.87 - $29.73
Chicago, IL
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.
Rush University Medical Center
$18.87 - $29.73
Chicago, IL
The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.
Rush University Medical Center
$25.2 - $39.69
Chicago, IL
This position supports and is responsible for all GME activities, residency recruitment and match activities, medical student/resident rotation activities, all CME activities, and coordinates the department's alumni activities and the OPPE bi-annual process. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.
The University of Chicago Medicine
Chicago, Illinois
The Patient Service Coordinator (PSC), under the director of the Administrative Manager and Supervisor, will be responsible for providing high volume customer service and clerical support to coordinate and facilitate patient care within the units. At the University of Chicago Medicine, the dedicated Patient Service Coordinators share in our vision and commitment to excellent customer service and patient care.
DataDelivers LLC
Schaumburg, IL
This role is responsible for supporting the day-to-day financial operations of the business, including processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and providing general office administration support. This position reports to VP of Operations and works closely with internal teams to ensure smooth and efficient business operations.