253 Results for

Administrative Associate Jobs in Philadelphia, PA

Jobs

New!

Philadelphia, PA1 day ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.

New!

Penllyn, PA1 day ago

$130,000–$180,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Key Responsibilities: Case Management: - Manage a diverse caseload of special education disputes including Individualized Education Program (IEP) violations, procedural due process hearings, and related litigation.

Philadelphia, PA18 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

Langhorne, PA12 days ago

$14.75–$15.25 Per Hour

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.

New!

Huntingdon Valley, PA1 day ago

$140,000–$180,000 Per Year

The ideal candidate will have a minimum of three years of experience handling a broad range of estate planning and administration matters, including complex drafting, trust funding, probate filings, and fiduciary guidance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Camden, NJ8 days ago

$18.51–$28.85 Per Hour
Part-time

Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly. The Opportunity:The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents.

Camden, NJ8 days ago

$18.75–$29.33 Per Hour
Part-time

New!

Philadelphia, PA1 day ago

Full-time

Physical Requirements: Ability to physically perform the duties and to work in the environmental conditions required such as bending, stooping, twisting, turning, reaching, lifting (up to 50 pounds), carrying, pulling, pushing and kneeling; Must be able to sit for long periods of time looking at a computer monitor, using a keyboard and mouse and typing. About Mastery:Founded in 2001, Mastery Schools is a public charter network of 23 K-12 schools in Philadelphia and Camden, serving more than 14,000 students.

Bensalem, PA7 days ago

$15.50–$16.50 Per Hour
Full-time
Employee

Role: Administrative AssistantLocation: Bensalem, PA 19020 (On-site)Duration: 6+ Months ContractVisa: US CitizenPosition summary: Administrative Assistant performs data entry duties in a busy office setting. This role will maintain both electronic and hard copy files, enter employees’ hours and assist with general administrative tasks.

New!

Exton, PA5 days ago

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

Downingtown, PA14 days ago

Part-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications.

Newtown Square, NY15 days ago

$90,000–$110,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Conshohocken, PA28 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This hybrid role is based out of their Conshohocken, PA office and is ideal for a highly organized professional who enjoys supporting a fast-paced team, managing logistics, and ensuring day-to-day operations run smoothly.

Cherry Hill Township, NJ30+ days ago

$65,000–$85,000

Client Relations: Serve as the primary point of contact for clients and prospects, ensuring all communications are handled with exceptional professionalism and timely follow-up. Meeting Management: Compile comprehensive meeting materials, coordinate virtual/in-person logistics, and transcribe detailed notes and action items post-meeting.

New!

Princeton, NJ6 days ago

$268,000–$300,000 Per Year

The Associate CIO is responsible for establishing a long-term vision for administrative applications, guiding modernization initiatives, and overseeing the successful transition from legacy systems to cloud-based platforms while maintaining operational continuity. Extensive executive-level experience implementing and managing cloud ERP systems in complex environments, with a demonstrated record of successful, large-scale deployments, upgrades, and system integrations.

Trenton, NJ30+ days ago

Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes. • Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.

Philadelphia, PA30+ days ago

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

New!

Philadelphia, PAToday

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

Philadelphia, PA10 days ago

Philadelphia, PA14 days ago

Philadelphia, PA20 days ago

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

Philadelphia, PA8 days ago

Philadelphia, PA22 days ago

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

New!

Philadelphia, PAToday

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

New!

Philadelphia, PAToday

This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.

Glenside, PA13 days ago

The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Job Description: The person in this position will support essential departmental operations, including, but not limited to, office administrative functions, staff on- and off-boarding, managing the schedule of the Associate Vice President for Athletics, and assisting with financial reconciliations.

Croydon, Pennsylvania29 days ago

Administrative Assistants are the directors of first impression and are capable of multi-tasking while successfully maintaining the highest level of customer satisfaction to both external and internal customers. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.

New!

Philadelphia, Pennsylvania1 day ago

$21.50–$26.44 Per Hour

Document, track, organize, prioritize, and process staff, agency, and community partner requests, issues and needs; work in partnership with the ED and Directors to ensure timely follow-up and resolution, organize, catalog and archive all notes, summaries, minutes and documents in alpha order and in a manner that is easily referenced for all relevant parties. Responsibilities: POSITION SUMMARY: The Administrative Assistant provides high-level, direct, business-related administrative and clerical support to the Executive Director (ED), the Director of Service Delivery, the Director of the Local Education Agency (LEA), and the Director of Professional Development and Research (Directors).

New!

Wilmington, DE4 days ago

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges.

Wilmington, DE30+ days ago

$48,416–$79,541.75 Per Year

Perform administrative duties for their respective senior leader and/or division, including but not limited to answering phones, sorting mail, processing expense reports and invoices, keeping meeting minutes, making travel arrangements, ordering supplies, etc. WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.

Newark, Delaware11 days ago

Overview: Founded in 1954, Blood Bank of Delmarva (BBD) has served the Delmarva Peninsula for 70 years, delivering nearly 90,000 lifesaving blood products annually to 40+ hospitals, EMS and healthcare partners. Oversee and coordinate the department’s or unit’s administrative processes, serving as the primary point of contact and liaison with other offices, individuals, external constituents, and agencies on a range of issues.

New!

West Chester, Pennsylvania5 days ago

Proven expertise with office administration tasks: scheduling appointments / meetings / conferences (when needed); managing conflicts (which includes ensuring timely reminders); answering phone calls; taking detailed messages; screening emails; responding to inquiries; coordinating business travel (e.g. Excellent organizational skills, especially with a proven ability to work in an energetic and challenging work environment on a variety of projects; this person will be expected to demonstrate a self-motivated demeanor while effectively multi-tasking and prioritizing multiple assignments.

Haddonfield, NJ30+ days ago

Works directly with the Central Licensing staff and processes the hiring packages for new sales associates coming into Weichert, handles transfers, terminations as well as compiling the sales associates' complete documentation for the Market Cluster/Sales Office(s). The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools needed to conduct their business.

New!

Mount Laurel, NJToday

Responsibilities include tracking project timelines, maintaining documentation, scheduling meetings, communicating with clients, preparing reports and invoices, and updating project management systems. This role serves as the central point of coordination between clients, internal teams, and vendors to ensure projects are completed on time and within scope.

Philadelphia, PA30+ days ago

$38,000–$40,000

Schedule appointments, meetings, and reservations as needed receive deliveries; sort and distribute incoming mail, maintain and ordered office supplies. Complete, attach and /or distribute 9 different intake forms, schedule intake appointment.

New!

Philadelphia, PA1 day ago

$19.32–$27.50 Per Hour

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Wayne, Pennsylvania25 days ago

$48,416–$79,541.75

Camden, NJ30+ days ago

The Administrative Assistant provides support with the daily operation of our Research Operations and Support team, including composing emails, communicating with customers, organizing files, handling confidential and personal materials, and supporting other assignments as identified. The assistant selected for this role will need to have a customer service-oriented focus, be organized, be able to communicate well in writing and verbally, and be able to prioritize tasks and complete work assignments independently.

Philadelphia, PA30+ days ago

This includes managing approval of facilities related invoices, tracking expenses related to capital projects, scanning records into facilities software and helping to manage timelines related to projects and contracts. Tracks costs related to project including keeping track of various funding sources such as the capital budget, school surplus funds, grants, and funds received through school development programs.

New!

Philadelphia, PAToday

Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management. ? Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders.

Glenside, PA28 days ago

These administrative tasks include but are not limited to, emailing, printing, and faxing documents; proctoring examinations; sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties and any other task needed to support faculty responsibilities. The University's graduate programs in Physical Therapy, Physician Assistant, Education, and Public Health are nationally ranked in their respective categories by U.S. News & World Report, which cites Arcadia for being among the top study abroad programs and a top performer for social mobility.

Fairless Hills, PA30+ days ago

The assistant is responsible for all front desk duties including but not limited to; handling phone calls, and responding to all necessary requests by clients, staff members, and all other individuals needing assistance, welcoming/greeting office visitors and care staff, processing all caregiver timesheets and ensuring they are correct before sending them to payroll, ensuring and monitoring that all caregivers stay current on certification requirements, processing caregiver applications, leading new hire orientations and assisting the office team with any other work that needs to be done. You are also expected to be able to assist the Lead Client Care Coordinator with staffing and scheduling caregivers, home visits and personal introductions with clients and caregivers, and every other week on call rotation, attend marketing and networking events, cover caregiver shifts as needed and any other tasks that are needed by the office team.

Philadelphia, Pennsylvania30+ days ago

$18–$22 Per Hour

Liaise with executive and senior administrative assistants to support leadership needs. Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics.

West Chester, PA30+ days ago

Responsibilities of the position include, but are not limited to: Utilizing all available tools and following department best practices, the PA Administrative Assistant handles a multitude of tasks including: + Reviewing and handling of Corrections reports provided by Partner carrier. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Philadelphia, PA30+ days ago

Remote

$58,000–$68,000 Per Year

Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.

Philadelphia, PA30+ days ago

Assists the Electrophysiology Program at the University of Pennsylvania Health System in maintaining a patient/customer focus, supports the delivery of high quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The Administrative Coordinator is a key point of contact for important clinic operating functions such as responsible for all patient care responsibilities from scheduling patient office visits in multiple locations, coordinating and scheduling EP lab procedures, to communication back to the referring physician for the EP program director.

PLYMOUTH MEETING, Pennsylvania30+ days ago

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

New!

Voorhees, NJ6 days ago

$48,335–$51,179 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

New!

Trenton, NJToday

Provides administrative support for Recruiting/Talent Development staff and other assigned staff: schedules appointments, typing, phone coverage, monthly reports, and maintains division files and archive records, etc. Certificates and licenses required: License: Staff are required to possess a valid driver's license in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Philadelphia, PA30+ days ago

In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to promoting from within, unique benefits that go beyond just medical and dental, and a belief that every employee deserves a productive life outside of work. + Trains and leads associates in areas of customer service, order management, purchasing, warehouse duties, office administration, truck management, and system processes.

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Administrative Associate Jobs in Philadelphia, PA

Jobs

Legal Administrative AssistantJobot

Special Education Litigation AssociateJobot

Contract Administrative Assistant- up to $20/hour!Beacon Hill Staffing Group, LLC

Retail Administrative CoordinatorTJ Maxx

Trusts and Estates Associate AttorneyJobot

Bilingual Administrative Assistant (Part-Time) - 2025/2026 School YearMastery Charter Schools

Bilingual Administrative Assistant (Part-Time) - 2026/2027 School YearMastery Charter Schools

Technology AssociateMastery Charter Schools

Administrative AssistantCreative Global Consulting, LLC

Administrative Assistant-ACT/FACT Team - Chester CountySt. Luke's University Health Network

TTH Part-Time Admin Assistant in Downingtown - Up to $25/Hr!Beacon Hill Staffing Group, LLC

Executive/Personal AssistantBeacon Hill Staffing Group, LLC

Contract to Hire Admin Assistant- Conshohocken up to 80k!Beacon Hill Staffing Group, LLC

Administrative Assistant / Client Service AssociateCooperidge Consulting Firm

Associate CIO, Administrative ApplicationsPrinceton University

Administrative - Executive Associate IITechDigital Corporation

Administrative Services Associate - Cardiac ElectrophysiologyPenn Medicine

Administrative Services AssociatePenn Medicine

Administrative Services Associate Pennsylvania Hospital Farm Journal BuildingPenn Medicine

Senior Administrative Services Associate Endocrinology OutpatientPenn Medicine

Administrative Services Associate - Neurology - SecretarialPenn Medicine

Administrative Services Associate Outpatient Consultative CardiologyPenn Medicine

Administrative Services Associate - Med Hematology-OncologyPenn Medicine

Administrative Services AssociatePennsylvania Medicine

Administrative Services Associate - Philadelphia Heart InstitutePennsylvania Medicine

Administrative Assistant (part-time)Arcadia University

Administrative AssistantUnified Door and Hardware Group

Administrative AssistantElwyn

Contract Legal Administrative AssistantNaviga Recruiting & Executive Search

Administrative Assistant IIIWSFS Bank

Administrative Assistant (Part-Time)Blood Bank of Delmarva

Senior Administrative AssistantPennoni

Administrative AssistantWeichert, Realtors

Project Administrative AssistantAssigned Data

Psych Rehab Administrative IntakeWES Health System

Office Administrative Assistant B (Department of Biochemistry and Biophysics)University of Pennsylvania

Administrative Assistant IIIWsfs Financial

Administrative Assistant (PER DIEM)Cooper University Hospital

Facilities Administrative AssistantOffice of Catholic Education

Executive Administrative AssistantARAMARK

Administrative Coordinator, Assessment Didactic & Clinical EducationArcadia University

Administrative Assistant/Client Care Coordinator AssistantTriMED HealthCare, LLC

Administrative AssistantAddison Group

Partnership Accounting Administrative AssistantA. Duie Pyle, Inc.

Senior Executive Administrative Assistant - East Coast (Remote)Compass Group, North America

Administrative Services Coordinator CPUPPenn Medicine

Seasonal, Operations Administrative AssistantH&R Block

Case Administrator (Legal Services/Administrative Support)American Arbitration Association Inc.

Administrative Staff SpecialistE-talentnetwork

Administrative ManagerDal-Tile Corporation

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