NewInspector General Administrative Assistant Oklahoma Department of Mental Health and Substance Abuse ServicesInspector General Administrative AssistantOklahoma City, OKFull timeThe position is responsible for scheduling and coordinating meetings, interviews, and investigative activities, supporting the documentation of investigations, maintaining accurate records and tracking systems, and serving as a primary point of contact for the Inspector General’s office. Minimum Qualifications and Experience: Bachelor’s Degree; Two years of technical clerical, secretarial, or general office work; Or an equivalent combination of education and experience.
Loan Administrative Assistant/Processor BancFirst CorpLoan Administrative Assistant/ProcessorNorman, OKLoan Administrative Assistants/Processors act as a support to multiple loan officers and also assist other loan personnel that produce consumer, construction, commercial, agriculture, commercial real estate and residential real estate loans. Assist and support lending staff with daily responsibilities, including overdraft review, deposit transfers for customers, loan payments, loan advances, document exception reports, and Coming Due/Past Due reports.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox RothschildLitigation Client Service Specialist (Legal Administrative Assistant)Oklahoma City, OKAs a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
PROS Administrative Student Assistant (Fall) University of OklahomaPROS Administrative Student Assistant (Fall)Norman, OKPROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high-quality initiative and follow through. Assist ADHD/Learning Disorder testing clients with initial paperwork, including explaining the paperwork and reviewing paperwork upon completion.
Administrative / Office Assistant LAND OF CARSAdministrative / Office AssistantOklahoma City, OKThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
Administrative Assistant - Library Oral Roberts UniversityAdministrative Assistant - LibraryTulsa, OKEXPERIENCE/SKILLS/ABILITIES: Requires a minimum of 5 years of administrative/secretarial experience, 60 wpm, and computer experience to include Microsoft Word, Excel, and PowerPoint. Coordinates and schedules meetings, appointments, and conferences between the dean and faculty, staff, administration, students, and the general public.
Administrative Assistant II - Facilities (6141) The Salvation Army USAAdministrative Assistant II - Facilities (6141)Tulsa, OKDevelops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, vendors, vehicle lists and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner. Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc.
Administrative Assistant Oklahoma Department of Mental Health and Substance Abuse ServicesAdministrative AssistantHeavener, OKFull timeUtilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.
Administrative Assistant - Transportation Akima, LLCAdministrative Assistant - TransportationFort Sill, OklahomaScreen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the transportation manager and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties.
DOT/Fleet Administrative Assistant KLX Energy Services LLCDOT/Fleet Administrative AssistantOklahoma City, OKKLX Energy Services provides a broad range of technical solutions and equipment across the wellsite lifecycle, including drilling, completions, production, workover, and plug and abandonment services. This role works closely with the Fleet & DOT Manager, field leadership, drivers, and operations personnel to support vehicle registration, maintenance tracking, DOT documentation, permitting, and compliance reporting.
Stigler Administrative Assistant Livestock Nutrition Center LLCStigler Administrative AssistantOKOur focus is to provide customized feeding programs, nutritional products, and expert service to livestock producers that promote their long-term success and profitability. Livestock Nutrition Center specializes in blending customized rations, supplements and premixes to meet the specific nutritional needs of Livestock Producer's operations.
Administrative Assistant II - Claremore (6674) Salvation Army USAAdministrative Assistant II - Claremore (6674)Tulsa, OKPerforms various bulk-mail activities; counts and sort items to be mailed at bulk rate; obtains and applies correct labels to items to be mailed; distributes information regarding The Salvation Army's services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same. Orders office supplies, promotional items, gifts, and publications and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and any other special items required for the office operations; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.
Financial Advisor Wisepath GroupFinancial AdvisorEdmond, OKFull timeYou will inherit a robust local brand, state-of-the-art financial modeling technology, and direct mentorship to help scale your operations and build long-term enterprise equity. We are seeking an experienced, active Financial Advisor looking to transition their practice into an independent business-owner model without the burden of managing overhead alone.
Administrative Assistant A1 Professional Talent ServicesAdministrative AssistantOklahoma City, OklahomaThis person will assist with a variety of tasks including but not limited to: inventory tracking, decreasing aged inventory, processing warranties, running reports, answering calls, scheduling services, as well as other administrative or sales duties. We are looking for candidates that have a friendly personality, excellent communication skills, like to learn new things, and are self-motivated.
Administrative Assistant III- OOGAO - 993347 University of Central OklahomaAdministrative Assistant III- OOGAO - 993347Edmond, OKPerforms a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Orders and maintains record of supplies and equipment for the department, with appropriate forecasting measures to maintain good accounting standing.
Administrative Assistant I - Development (4978) The Salvation Army USAAdministrative Assistant I - Development (4978)Tulsa, OKCoordinates communication with the AR clerk, the Accounting Manager, and reporting from Sage accounting software about incoming gifts from Appeals, White Mail, delivery, CDS Global, Events, ACH transfers, bank wires, and any other means - matching these to Development activities, Interchange gathered information, and Sage postings. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Administrative Assistant I - Development (6526) The Salvation Army USAAdministrative Assistant I - Development (6526)Tulsa, OKCoordinates communication with the AR clerk, the Accounting Manager, and reporting from Sage accounting software about incoming gifts from Appeals, White Mail, delivery, CDS Global, Events, ACH transfers, bank wires, and any other means - matching these to Development activities, Interchange gathered information, and Sage postings. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Administrative Assistant OKLAHOMA MENTAL HEALTH COUNCIL, THEAdministrative AssistantWeatherford, OKCoordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program.
Administrative Assistant - Health & Recovery Center - Muskogee Muscogee Creek Nation Department of HealthAdministrative Assistant - Health & Recovery Center - MuskogeeMuskogee, OklahomaPerforms reception duties answering the telephone in a courteous manner, taking/relaying messages, returning phone calls and related tasks. Ability to maintain a confident and professional demeanor, communicate courteously and effectively with executive-level staff as well as the public, both orally and in writing.
NewAdministrative Assistant Ardent Health Partners LLCAdministrative AssistantTulsa, OKMake Healthcare Better: We use advanced technology to support our team and enhance patient care. Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.
Administrative Assistant Building Coordinator Southeastern Oklahoma State UniversityAdministrative Assistant Building CoordinatorDurant, OKSupporting Student Life internal marketing and communication efforts, including familiarity with Facebook, Instagram, and X (Twitter), and use of professional tools such as Microsoft Teams (coordination and scheduling), Dropbox (file storage/version control), and Canva (basic design for flyers/signage/social graphics) as assigned by the Director of Student Engagement. ESSENTIAL DUTIES AND RESPONSIBILITIES: Major responsibilities include but are not limited to: Providing professional administrative, clerical, and reception support, including scheduling and coordinating meetings; initiating improvements in the systems of the Office for Student Life; maintaining records; completing professional and student travel; and overseeing filing systems.
Administrative Assistant TDWAdministrative AssistantTulsa, OklahomaProvides administrative support to the HT&I Sales Organization, handling complex or confidential tasks that require initiative and sound judgment. At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably.
NewAdministrative Assistant Installed Building Products IncAdministrative AssistantTulsa, OKIntegrity, knowledge, and excellent customer service - these arent just words; they represent how Installed Building Products Tulsa does business. Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance.
Invoicing Administrative Assistant (Oklahoma City, OK, US, 73120) Love's Travel Stops & Country Stores IncInvoicing Administrative Assistant (Oklahoma City, OK, US, 73120)Oklahoma City, OKWith nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Soft Skills: Good written and oral communication skills, keen attention to detail, exceptional time management and task-prioritization skills, self-motivation, and a team mentality.
NewAdministrative Assistant Utica Park Clinic PurchasingAdministrative AssistantTulsa, OklahomaUtica Park Clinic, founded in 1982, is a multi-specialty medical group with more than 300 employed physicians and advance practice providers representing more than 30 specialties across 82 sites in Oklahoma, serving 21 communities. Make Healthcare Better: We use advanced technology to support our team and enhance patient care.
Extension Administrative Support Assistant - Oklahoma 633522 The OSU/A&M SystemExtension Administrative Support Assistant - Oklahoma 633522Oklahoma County, Oklahoma$14–$16 / hourOklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Administrative Support Assistant II 631622 The OSU/A&M SystemAdministrative Support Assistant II 631622Stillwater, Oklahoma$14–$17 / hourThis includes personal and group study and interaction, improving skills in communications, and developing a commitment to future leadership roles in Oklahoma agriculture. Program participants increase and utilize their own knowledge and skills in order to solve problems and to explore opportunities for Oklahoma agriculture.
Administrative Operations Coordinator – Aviation & Shareholder Services Midland Financial Co.Administrative Operations Coordinator – Aviation & Shareholder ServicesBethany, OKPart timeThe role supports multiple aircraft, flight department staff, and Shareholder Office needs by coordinating logistics, maintaining systems and records, supporting cabin and provisioning requirements often outside regular business hours, and ensuring timely processing of aviation-related expenses. The Administrative Operations Coordinator – Aviation & Shareholder Services provides comprehensive administrative, operational, and project coordination support to the Aviation Department and Shareholder Office in a high-touch, availability-driven flight operation.
Administrative Programs Officer I State of OklahomaAdministrative Programs Officer IOKThis may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.
NewOperations Administrative Support MIRATECH CorporationOperations Administrative SupportTulsa, OKFull timeLocation: Tulsa, OK Reports to: External Operations Manager Cooperates with: All Departments Primary Responsibility: Provides operations and administrative support to MIRATECH's Tulsa (Corporate) facility. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations.
NewAdministrative Support Specialist I - Sr AS9184 The OSU/A&M SystemAdministrative Support Specialist I - Sr AS9184Stillwater, Oklahoma$15–$20 / hourIt is responsible for the day-to-day administration of local and national testing, which includes, but is not limited to proctoring the following tests: OSU course tests, placement tests, tests requiring accommodations through Student Accessibility Services (SAS), TOEFL, ACT, CLEP, PROV, ETS tests, FAA certifications, and Pearson Vue tests, amongst others. This position works closely with examinees, faculty, and other OSU administrative offices such as Student Accessibility Services and the Office of Undergraduate Admissions to provide information about and deliver the varied services available at the OSU Testing Center.
Executive Assistant BOK Financial CorpExecutive AssistantTulsa, OKYou will develop, design and maintain information in spreadsheets and data base programs using the most complex features of various software programs, (i.e., merge files, import data, graphs, etc.), gather information to be maintained on data base programs, generate and distribute reports from these programs and monitor reports for quality. You will maintain files and projects which require a high degree of confidentiality, answer telephone calls from clients directly, screen telephone calls and visitors, and resolve routine customer inquiries, may supervise and coordinate work of Administrative Assistants.
Instructional/Technical Assistant - Aviation Program Canadian Valley Technology CenterInstructional/Technical Assistant - Aviation ProgramEl Reno, OKPreference will be given to candidates with knowledge of or experience in the aviation industry, including but not limited to aircraft maintenance, technician support, sheet metal, parts procurement, or other related technical fields. Within three (3) years of hire, the employee must successfully demonstrate the required technical competencies and, upon meeting those requirements, will be reclassified to the position of Technical Assistant in accordance with applicable personnel policies.
Project Assistant - Mission Critical Layton Construction Co LLCProject Assistant - Mission CriticalClaremore, OKAssembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.
(FWS) Rose Rock Habitat for Humanity - Admin Assistant University of Oklahoma(FWS) Rose Rock Habitat for Humanity - Admin AssistantNorman, OklahomaThis position offers valuable experience in nonprofit administration, volunteer engagement, donor relations, and office operations while providing an opportunity to make a meaningful impact by supporting Rose Rock Habitat for Humanity's work to build stronger families and stronger communities. This position assists with organizing records, maintaining databases, preparing documents, and supporting volunteers, donors, and community partners.
NewSSPS Assistant Superintendent of Human Resources (Interim) Sand Springs Public SchoolsSSPS Assistant Superintendent of Human Resources (Interim)Administration Building Sand Springs, OKRegular Requirements: Stand for extended periods; walk; twist at the neck and trunk; bend and reach with hands and arms overhead, above the shoulder, and horizontally; repetitive use of fingers and hands to grasp and/or operate equipment and demonstrate lessons to students. Effectively solve problems rather than treating symptoms, listen to and take responsibility for parent or community interest and concerns addressed at the central office level, and develop cohesive solutions after weighing alternative courses of action.
Assistant Admin II FAMILY & CHILDRENS SERVICES, INC.Assistant Admin IITulsa, OKEnsure safety and security of all agency monies, including petty cash funds and assigned agency credit cards, with the highest integrity by following all established policies on front desk cash handling and reconciliation procedures. Process monthly agency credit card reports for the Chief Program Officer of Adult Mental Health Outpatient, Chief Program Officer of Adult Mental Health, Medical & Crisis Services, and the Adult Mental Health Division credit card.
Medical Assistant JW Holland WellnessMedical AssistantBixby, OKFull timeThis hybrid position plays a vital role in both supporting our providers during treatments and creating a seamless, welcoming experience for our patients from the moment they arrive. Our mission is rooted in delivering real results, building trusted relationships, and creating an elevated experience for every guest who walks through our doors.
Project Assistant - Mission Critical STO Building GroupProject Assistant - Mission CriticalOwasso, OKAssembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.
Assistant Admin II Family & Children's ServiceAssistant Admin IITulsa, OKEnsure safety and security of all agency monies, including petty cash funds and assigned agency credit cards, with the highest integrity by following all established policies on front desk cash handling and reconciliation procedures. Process monthly agency credit card reports for the Chief Program Officer of Adult Mental Health Outpatient, Chief Program Officer of Adult Mental Health, Medical & Crisis Services, and the Adult Mental Health Division credit card.
NewLeasing Community Intern Cardinal Group Management&Advisory LLCLeasing Community InternStillwater, OKPart timeIncumbents work both inside and outside of apartment buildings and in all areas of the property including amenities and have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous. Incumbents must be able to physically access all exterior and interior parts of the property and amenities and must be able to work inside and outside in all weather conditions including, but not limited to rain, snow, heat, hail, wind and sleet.
ADMINISTRATIVE ASSISTANT III CITY OF LAWTONADMINISTRATIVE ASSISTANT IIILawton, OKLOG INHomeMy AccountLog In Collapse MenuHomeEmployment Opportunitiesarrow_backReturn to Employment OpportunitiesADMINISTRATIVE ASSISTANT IIIApplyADMINISTRATIVE ASSISTANT IIIPosition: 069010001 Code: 5896-1Type: INTERNAL & EXTERNALLocation: FINANCIAL SERVICESGrade: GENERAL FT 08Job Family: FINANCIAL SERVICESJob Class: ADMIN ASST IIIPosting Start: 07/14/2026Posting End: 12/31/9999MINIMUM HOURLY RATE: $19.71share2026 Tyler Technologies, Inc. Job DetailYour browser''s ability to run Javascript has been turned off.
NewAdministrative Assistant SSC College of the Muscogee NationAdministrative Assistant SSCokmulgee, OKGeneral Summary: To assist the Student Success Center Coordinator and Academic Counselor in the administration and coordination of all advising and counseling services by, organizing student inquiries for scheduled appointments, walk-ins, testing, freshman registration, and telephone calls. Enter and process data, type/word process contracts, grant proposals, syllabi, tests, exams, certificates, internal and external reports, letters, requisitions and other correspondence.
Administrative Support Assistant II 631622 Oklahoma State UniversityAdministrative Support Assistant II 631622Stillwater, OK$15.50–$19 / hourThis includes personal and group study and interaction, improving skills in communications, and developing a commitment to future leadership roles in Oklahoma agriculture. Program participants increase and utilize their own knowledge and skills in order to solve problems and to explore opportunities for Oklahoma agriculture.
Chemistry - Administrative Assistant II University of Central OklahomaChemistry - Administrative Assistant IIEdmond, OKThe College serves more than 3,300 undergraduate students in 30 majors and provides graduate programs in Biology, Computer Science, Data Science, Cybersecurity, Applied Mathematics and Computer Science, Applied Mathematical Science, Engineering, Computational Science, and Nursing. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
Extension Administrative Support Assistant - Oklahoma 633522 Oklahoma State UniversityExtension Administrative Support Assistant - Oklahoma 633522Oklahoma County, OK$14–$16 / hourOklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Administrative Coordinator Bimbo Bakeries USA, IncAdministrative CoordinatorOklahoma City, OklahomaAdministrative Coordinator The Administrative Coordinator is responsible for supporting various administrative functions within the company, including recruitment, personnel records management, and employee communications. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
Administrative Specialist State of OklahomaAdministrative SpecialistOKThis may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.
College of Business - Administrative Specialist III University of Central OklahomaCollege of Business - Administrative Specialist IIIEdmond, OKResponsible for day-to-day operations in the College of Business Dean's Office; coordinates and manages assigned projects; develops office procedures that reflect program policies and provides responsive student and faculty support. Position Overview and Job Duties: Performs specialized, high level, and/or complex administrative support duties; Uses discretion to make judgments based on specific operating guidelines and policies and with respect to communications and confidentiality.
NewAdministrative Programs Manager I State of OklahomaAdministrative Programs Manager IOklahoma City, OKUtilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to establish requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.