Executive Assistant KINAOLE SERVICE CENTERExecutive AssistantJoint Base Pearl Harbor-Hickam, HIFull timeHo'olaulima Government Solutions LLC (HGS) is a Small Business Administration-certified, Native Hawaiian Organization-Owned, 8(a) Small Business that provides services and solutions in the areas of Environmental Services, Information Technology Services, Healthcare Services and Professional and Technical Services to the Department of Defense and other Federal agencies. Coordinate logistical arrangements for official Command events including meetings, All Hands briefings, VIP visits, award ceremonies, retirements, change-of-command events, and conferences; ensure proper military protocol and forms of address are observed.
Assistant Branch Manager CoolSysAssistant Branch ManagerHonolulu, HI$21.63–$27.88Responsibilities: The Assistant Branch Manager 1 is an administrative position that directly supports the Branch Manager in the daily operations of the branch; in addition to branch management support, the ABM1 is also responsible for purchasing and quoting duties within the branch, providing guidance to team members, and assuming additional responsibilities from time to time when the Branch Manager is unavailable. Service Tech, refridgeration, HVAC, refrigeration, HVAC-R, HVAC/R, diagnostic, commercial, service, install, mechanical, mechanic, apprentice, AC, field service, chiller, mgr, lead, supervisor, leader, assistant, regional, HVACR, supermarket, rack systems.
NewMedical Support Assistant Veterans Health AdministrationMedical Support AssistantHonolulu, HI5c143e31-5e48-4549-b638-05792d185386
Administrative Assistant - Honolulu HI Xerox CorpAdministrative Assistant - Honolulu HIHonolulu, HIActual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant's education, experience, knowledge, skills, and abilities. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce.
Receptionist / Administrative Assistant - Hilo, HI CurrentReceptionist / Administrative Assistant - Hilo, HIHilo, HawaiiThis role is responsible for greeting clients, handling phone calls, supporting day-to-day office administration for a team of approximately 8 people, and assisting with the administrative aspects of tax return processing. Accuity Advisors, LLC (“Accuity” or the “Firm”) is one of the largest public accounting and professional services firms in Hawaii, providing strategic consulting, audit, and tax expertise to businesses across a variety of industries.
Engineering & Purchasing Administrative Assistant - Full Time Hyatt Hotels CorpEngineering & Purchasing Administrative Assistant - Full TimeHIReporting to the Director of Engineering, this position is responsible for coordinating departmental administrative functions, supporting purchasing and inventory processes, processing payroll and invoices, maintaining accurate records, and serving as a key point of contact for vendors, contractors, and internal departments. Share Engineering & Purchasing Administrative Assistant - Full Time on LinkedIn Tweet Engineering & Purchasing Administrative Assistant - Full Time Share Engineering & Purchasing Administrative Assistant - Full Time on Facebook Share Engineering & Purchasing Administrative Assistant - Full Time via Email.
Administrative Assistant III (Business Services Division) First Hawaiian IncAdministrative Assistant III (Business Services Division)Honolulu, HI$21.50–$29.50 / hourThis role supports the Division Manager by coordinating schedules, managing personnel-related processes, facilitating travel administration and supporting division-wide operational activities. First Hawaiian Bank is seeking an experienced, growth-oriented Administrative Assistant III to support the Business Services Division.
Administrative Assistant PuroClean Property Restoration ServicesAdministrative AssistantPearl City, Hawaii$18–$20 / hourWe operate with a ‘servant-based leadership’ mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Position Overview The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution.
Administrative Assistant - Quality Control Team Tutor Perini CorpAdministrative Assistant - Quality Control TeamHonolulu, HI$28.80–$38 / hourThe scope of the approximately $1.66 billion contract includes the design and construction of six rail stations and approximately three miles of elevated rail guideway beginning just east of the Middle Street Transit Center Station and ending at the Civic Center Station, which will be located just east of the intersection of Halekauwila Street and South Street in downtown Honolulu. DESCRIPTION: As an Administrative Assistant to the project's Quality Control (QC) Team, you will have the opportunity to play a critical role in ensuring smooth operations and successful project completion through coordinating essential administrative processes related to operations of the Quality Control Team.
Senior Administrative Assistant Remedy Intelligent StaffingSenior Administrative AssistantHonolulu, HI$28–$31 / hourThis role supports coordination of activities, data management, communication, and basic financial processes while serving as a central point of contact for internal teams and external partners. The Senior Administrative Assistant provides general administrative and operational support to ensure the efficient day-to-day functioning of this medical organization.
Administrative Assistant Paladin Consulting, Inc.Administrative AssistantPearl City, HI$21 / hourGlobal Transportation organization seeking a motivated and detail-oriented Administrative Assistant to support daily operations in a dynamic transportation and logistics environment. This role is ideal for someone who enjoys customer interaction, administrative support, and working collaboratively across multiple departments.
Restoration Administrative Assistant PuroClean Property Restoration ServicesRestoration Administrative AssistantPearl City, Hawaii$15–$20 / hourRestoration Administrative Assistant PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We operate with a ‘servant-based leadership’ mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Administrative Assistant (Engineering Site) Viavi Solutions IncAdministrative Assistant (Engineering Site)Honolulu, HIAdministrative Assistant (Part-Time): Job Summary: Provide comprehensive administrative and operational support to the engineering team and site operations at VIAVI Solutions Inc., ensuring efficient day-to-day functioning and contributing to a productive work environment. Summary: VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway.
Administrative Assistant Remedy Intelligent StaffingAdministrative AssistantHonolulu, HI$22–$26 / hourFull timeThis role is essential in ensuring efficient office operations by managing communications, scheduling, documentation, and internal coordination. Manage incoming calls, emails, and other correspondence, directing inquiries to the appropriate parties.
ADMINISTRATIVE ASSISTANT I - HAWAII ISLAND State of HawaiiADMINISTRATIVE ASSISTANT I - HAWAII ISLANDHilo, HI$3,748–$4,742Specialized Clerical Experience: One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks. If you stated that you possess the required General Experience, please provide the following information: (1) Name of the High School and the city and state in which you earned your diploma OR (2) Name of your employer in which you gained your relevant experience, your job title, your dates of employment and a description of your duties and responsibilities which demonstrate the required knowledges and abilities as described in the Minimum Qualification Requirements.
NewAdministrative Assistant (ID# 738) VolarifyAdministrative Assistant (ID# 738)Oahu, HawaiiThe primary purpose of this position is to help the COO stay organized, informed, and ahead of daily operational issues by tracking projects, following up with customers and team members, preparing reports, maintaining documentation, and ensuring important tasks are completed on time. The COO Operations Assistant is responsible for creating organization around the COO by making sure projects are tracked, customers are followed up with, information is collected, reports are prepared, and outstanding items are consistently brought to the COO's attention.
Administrative Assistant I (Secretary I/Typing) - Children's Justice Center, Kailua-Kona Hawaii State JudiciaryAdministrative Assistant I (Secretary I/Typing) - Children's Justice Center, Kailua-KonaKailua-Kona, HIThis experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. General Experience: This position requires one and one-half (1-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.
Administrative Assistant Impac CorporationAdministrative AssistantHonolulu, HIFull timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. We, a local company with strong Japanese/ Asian background, are seeking a motivated and outgoing Administrative Assistant to join our team.
Administrative Assistant NET2SOURCE INCAdministrative AssistantWaimea, HIThe position is focused on administrative access control and customer service functions and does not perform security patrols, law enforcement, or emergency response duties. Responsibilities do not include security patrols, enforcement activities, investigations, incident response, or other traditional security officer functions.
Catering Administrative Assistant The Pacific ClubCatering Administrative AssistantHonolulu, Hawaii$23–$25Guided by our values of Teamwork, Mutual Respect, Positive Attitude, Communication, and Lasting Impressions, we take pride in creating an environment where both our members and our employees feel valued, supported, and inspired. We offer excellent employee benefits for full-time and part-time positions (working 20+ hours/week consistently): 100% health/dental/vision insurance premium coverage paid for employees, and 70% of the premium for dependents paid for by the Club.
Administrative Assistant PuroClean Property Restoration Services of KapoleiAdministrative AssistantPearl City, HIFull timeThis position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution.
Administrative Assistant PuroCleanAdministrative AssistantPearl City, HIThis position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution.
Clinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantHonolulu, HawaiiAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration - Responsibilities may include the following based on location and business need: Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Restoration Administrative Assistant PuroClean Property Restoration Services of KapoleiRestoration Administrative AssistantPearl City, HI$14–$16 / hourFull timePuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others.
Administrative Assistant CatalightAdministrative AssistantLihue, HawaiiLook no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve.
Administrative Assistant Easter Seals HawaiiAdministrative AssistantLihue, Hawaii$19–$20 / hourLook no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve.
Remote Administrative Assistant / Online Research Panelist - Entry Level FocusGroupPanelRemote Administrative Assistant / Online Research Panelist - Entry LevelHonolulu, HIRemoteFocusGroupPanel invites adults to join optional online research panels and focus groups from home. Participants may complete online questionnaires, organize their responses, and share detailed feedback in discussions when a study matches their profile.
Restoration Administrative Assistant PuroCleanRestoration Administrative AssistantPearl City, HI$14–$16 / hourPuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others.
Administrative Assistant Hawaiian Island Dental IncAdministrative AssistantLihue, HIFull timeHawaiian Island Dental Inc has been serving the people of Kauai for over 20 years, providing high-quality dental care in a friendly and welcoming environment. Join Hawaiian Island Dental Inc as an Administrative Assistant and be the vital support that keeps our Lihue office running smoothly.
Food & Beverage Administrative Assistant Rosewood Hotels and Resorts LLCFood & Beverage Administrative AssistantKailua-Kona, HI$28.41–$32.67 / hourPrepares the relevant materials for all meetings attended by the Food and Beverage Heads: Daily operations meeting, executive committee meetings, departmental meetings and ad hoc meetings. Ensures travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Program Administrative Assistant YMCA of HonoluluProgram Administrative AssistantWaialua, HIThis position is responsible for following up with reservations, collecting and filing paperwork, collecting and processing payments, and assisting other departments in providing guests and campers with an excellent experience before and during their stay at Camp Erdman. Previous experience in customer service (answering phones, greeting customers, handling customer concerns).
Religion Administrative Assistant BRIGHAM YOUNG UNIVERSITY-HAWAIIReligion Administrative AssistantLaie, HIHandle departmental bookkeeping, payroll, bill-paying, supply ordering and other financial accountability functions, Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies and handle conference, meeting, or travel reservations for office personnel. Supervise directly or oversee administratively lower level clerical/secretarial/student employees, including training and orientation, evaluate student employees' performance; maintain time sheets.
Administrative Assistant Menzies Aviation LtdAdministrative AssistantHonolulu, HIThis role supports daily office operations, including managing correspondence, preparing and maintaining documents, organizing files, and coordinating schedules and meetings. Solid Analytical Skills, including attention to detail, ability to interpret data and reports, and capacity to identify issues and support problem-solving.
Religion Administrative Assistant Brigham Young University–HawaiiReligion Administrative AssistantHawaiiHandle departmental bookkeeping, payroll, bill-paying, supply ordering and other financial accountability functions, Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies and handle conference, meeting, or travel reservations for office personnel. Supervise directly or oversee administratively lower level clerical/secretarial/student employees, including training and orientation, evaluate student employees' performance; maintain time sheets.
ADMINISTRATIVE ASSISTANT Unitek Solvent Services Inc.ADMINISTRATIVE ASSISTANTKapolei, HIAnswer incoming customer calls in a professional and courteous manner, document service needs, and coordinate scheduling with the manager to ensure timely and accurate customer support. Position performs a variety of administrative tasks, including answering telephones, typing or word processing, making copies of documents, and maintaining records.
ADMINISTRATIVE ASSISTANT Frederic C Gaeta DdsADMINISTRATIVE ASSISTANTKailua Kona, HIFull timeEXPERIENCE IN THE FOLLOWING OFFICE DUTIES BUT NOT LIMITED TO: C ustomer Service. Computer Software- Windows11- Microsoft (Word Excel).
Administrative Services Assistant I - SR-22 County of HawaiiAdministrative Services Assistant I - SR-22HIProvides administrative support services to the director, deputy, and managers of a department relative to the overall administrative services function for the department; conducts special studies on administrative and operational concerns; provides management advisory services on matters related to budget and fiscal management, grant and contract administration, human resources management, organization, and application of laws, regulations, and procedures to different program areas; participates in program planning and evaluation; and performs other related duties as assigned. Knowledge of: principles and practices of public administration and management including budget and fiscal administration, organization, human resources management, and program analysis; local government organization, functions, and operations; contractual provisions governing public employment; research and analytical methods and techniques; applicable procurement laws; grant administration; report and letter writing; and public speaking.
School Administrative Services Assistant I, II - Likelike Elementary Hawaii State Department of EducationSchool Administrative Services Assistant I, II - Likelike ElementaryHonolulu, HI$4,040–$4,367Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (years)Spclzd Experience (years)Total Experience (years) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213.
Housekeeping Administrative Assistant Marriott International IncHousekeeping Administrative AssistantLahaina, HIEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Spa Administrative Assistant Marriott International IncSpa Administrative AssistantKapalua, HIEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantHonolulu, HawaiiRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
Administrative & Accounting Assistant East-West CenterAdministrative & Accounting AssistantHonolulu, HIKnowledge - Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype. This role serves as a key point of coordination across administrative and finance functions, performing a combination of general office duties and transactional accounting tasks such as preparing and processing routine financial documents and assisting with data entry, reconciliations, and tracking of expenditures.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantKailua Kona, HI$17–$28 / hourAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to: Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need: Answering telephone & routing calls to the appropriate person.
Administrative Svcs Asst, Professional Wkr III, Professional Trainee II & I - CSA-McKinley Campus Hawaii State Department of EducationAdministrative Svcs Asst, Professional Wkr III, Professional Trainee II & I - CSA-McKinley CampusHonolulu, HI$4,368–$6,728General Experience Requirement: None for Professional Trainee I; six (6) months for Professional Trainee II; one and one-half years (1-1/2) years for Professional Worker III; and for Administrative Services Assistant, two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes. Persons in direct services programs may be accepted if there is evidence of continuing responsibility for analytical work as described above (viz, as a staff assistant responsible for analyzing the assigned program area and recommending improvements in operations or as a supervisor whose work included evaluation and monitoring the progress of the assigned program area or function and preparing reports of progress and plans for the assigned work or function).
Administrative Officer (0097580T) University of HawaiiAdministrative Officer (0097580T)Honolulu, HIPossession of a baccalaureate degree in business administration, finance, accounting, public administration or related field and three (3) years of progressively responsible professional experience with responsibilities for research administration, fiscal management, and project coordination; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Administrative Officer (0097376T) University of HawaiiAdministrative Officer (0097376T)Honolulu, HIPossession of a baccalaureate degree in healthcare administration, business administration, arts and sciences, or clinical/scientific research or related field and 3 years of progressively responsible professional experience with responsibilities for program management, organizing and/or coordinating the operations of a program in a business, healthcare, research, or academic setting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Administrative Specialist III; Maui Health Foundation Kaiser PermanenteAdministrative Specialist III; Maui Health FoundationWailuku, HI$70,100–$90,640 / yearActual pay determined at offer will be based on years of relevant work experience, education, certifications, skills and geographic location along with a review of current employees in similar roles to ensure that pay equity is achieved and maintained across Kaiser Permanente. Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives.
ADMINISTRATIVE SPECIALIST III - OAHU (OHHI) State of HawaiiADMINISTRATIVE SPECIALIST III - OAHU (OHHI)Honolulu, HI$5,107–$6,221Specialized Experience: One and one-half (1-1/2) years of business administration, public administration, or other responsible professional experience which required a high degree of analytical skill (e.g., operation management, business analyst, budget/fiscal analyst, etc.) and which involved evaluating and improving elements such as managerial policies, systems, work methods and practices, personnel needs and utilization, and quality of services rendered, of an operating program. If you stated that you possess the specialized experience which involved conducting business or public administration or other responsible professional experience (e.g., operations management, business analyst, budget/fiscal analyst, etc.) in the management of financial and human resources in an organization, provide the following information to address your relevant background in an organization or an operating program.
NewOFFICE ASSISTANT CMUOFFICE ASSISTANTKAILUA KONA, HIThis position performs a variety of duties, including data entry, tracking documentation, generating reports, providing clerical support, and updating HACCP (Hazard Analysis Critical Control Point) documentation and paperwork. Coordinates all the invoice and related documents, including but not limited to, working with the General Manager, Sales and Marketing, Accounting, or Administrative Assistant.
NewTeaching Assistant - Marine Corp Base Hawaii Armed Services YMCA of The U S ATeaching Assistant - Marine Corp Base HawaiiMarine Corps Base Kailua, HIPart timeAssists the teacher develop and deliver an enriching early learning program that consists of a morning circle, learning centers, desk work and a closing circle. · Ensures toys and equipment are kept in good working order, notifying Branch Director when toys/equipment need to be replaced due to unsafe conditions.