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Join our team as an Administrative Assistant 3 - Contingent, where you will play a crucial role in supporting two senior executives. This position is located on-site in New York City, offering a dynamic and fast-paced work environment.

HOUR

Artech LLC

Administrative Assistant 3 - Contingent

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The Travel Coordinator supports the Travel Manager by coordinating day-to-day travel services for the firm and serving as a reliable point of contact among travelers, internal stakeholders, the external Travel Management Company (TMC), and travel vendors. This role requires a service-oriented professional who can provide responsive, high-touch coordination in a demanding legal environment while helping ensure travel arrangements are accurate, compliant, cost-conscious, and aligned with the firm’s business needs.

YEAR

<p>Simpson Thacher is one of the world’s most respected law firms. But for us, this has never simply been a matter of size or rankings. It’s the direct result of our commitment to one founding principle.

Since 1884, many of the world’s largest organizations have turned to us for smart solutions to critical commercial challenges. Today, more than 900 lawyers in 11 global offices put the collective experience of the Firm to work for every client we serve.

Our teams start with a deep understanding of our clients’ business objectives. We share knowledge across practices and regions. We help our clients not only mitigate risk, but also discover opportunity. And each success begins with the same simple question...

How can we help you?</p>

Simpson Thacher & Bartlett

Travel Coordinator

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By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is an in-office role based in New York or San Francisco, with an expectation of being onsite at least three days per week, and additional days as needed based on business priorities.

Harvey

Executive Assistant

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Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders-specifically supporting two CEOs who oversee our largest business units, our CTO, and other executives. We also offer a choice of medical, dental, and vision plans, company paid short and long term disability coverage, paid time off including flexible time off for exempt employees, paid vacation for non-exempt employees, and paid sick leave in compliance with applicable law in addition to paid parental leave, discounted meals and exclusive perks across the Wonder family of brands.

Wonder

You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.

eTeam Inc.

Executive Assistant - New York, NY

Collaborates with other team members and Behavioral Health Services (BHS) leadership in formulating clinical and administrative policies and procedures, preparing policy and procedure manuals, implementing and maintaining established policies and procedures, and proposing modifications and revisions of policies and procedures, as indicated. Manages and oversees the administration of a Behavioral Health Services (BHS) program, including the appropriate utilization and management of staff and the quality of program participants care with an emphasis upon an inter-disciplinary team approach to the delivery of care.

VNS Health

Program Manager

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7-10+ years of experience supporting a founder, CEO, or senior executive in a fast-changing organization, or comparable experience demonstrating the same level of judgment and responsibility. Our intelligent routing model automates channel selection based on deliverability and cost, ensuring lower cost and global reach without any channel-specific integrations.

Sent

Senior Executive Assistant, CEO

The Executive Assistant will provide direct support to the Executive, manage complex scheduling, coordinate Board and committee logistics, assist with donor correspondence, and support administrative work related to construction and office relocation projects. This role is ideal for a proactive Executive Assistant who enjoys working closely with senior leadership and helping bring structure to a growing organization.

Careers In Nonprofits

It enables banks and wealth managers to deliver continuous, personalized, governed Financial Guidance to every client, not just the top tier, across their entire financial life: saving, borrowing, investing, planning, protecting, and preparing. 6–10+ years of relevant experience in execution-focused Chief of Staff, strategic operations, startup operations, programme leadership or similar cross-functional leadership roles.

Monstro

Chief of Staff

FULL_TIME

OTHER

Support daily monitoring of executive posts and comments during established coverage hours, draft recommended responses and reactions for executive communicator review, reflecting the executive's preferences and voice and coordinate timely follow-up with executive communicators and escalate customer complaints, sensitive comments or time-critical issues through the appropriate process. Reporting to the Vice President, Executive Ambassador Program Lead, the Executive Ambassador Program Operations Associate serves as the operational backbone of the program, managing key workflows, anticipating issues, maintaining accurate records and providing high-quality support in a fast-paced executive communications environment.

JPMorgan Chase Bank, N.A.

Executive Ambassador Program Operations Associate

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These tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation, chart preparations, point of care testing (POCT) and otherwise assisting providers with exams and minor surgical procedures. Join our growing and well respected community health system and enjoy competitive pay, high patient and staff satisfaction levels, excellent infection control support and compliance, and a very supportive, friendly environment.

Thompson Health

Float Medical Office Assistant , Specialty Practices

These tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation, chart preparations, point of care testing (POCT) and otherwise assisting providers with exams and minor surgical procedures. Join our growing and well-respected community health system and enjoy competitive pay, high patient and staff satisfaction levels, excellent infection control support and compliance, and a very supportive, friendly environment.

Medical Office Assistant, Outpatient Obgyn

Medical Office Assistant, Farmington Internal Medicine

Medical Office Assistant, Outpatient OBGYN

With a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value. While executive support will be the primary focus, the successful candidate will be willing to jump in wherever needed, whether assisting with office operations, employee events, administrative team initiatives, or day-to-day tasks.

Future Standard

Assist in planning employee events, including coordinating with vendors, managing space logistics, arranging setup, cleanup, and submitting expense requisitions in a timely manner. Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

New York City Housing Development Corporation

Digital leadership support: Provide additional administrative and coordination support to members of Digital leadership, including scheduling, meeting preparation, travel, expenses, and follow-up, with priorities aligned with the CDO. What you will love about David Zwirner: David Zwirner has pioneered initiatives dedicated to the gallery's long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Books, Dialogues, and Utopia Editions.

David Zwirner

The Executive Assistant III (EA III) serves as a strategic business partner to Senior Managing Directors, Managing Directors, and other senior leaders within the Strategic Communications segment. This position requires a proactive individual who can anticipate needs, solve problems independently, and maintain absolute confidentiality while interacting with clients and executive leadership.

FTI Consulting, Inc.

Executive Assistant Iii, Strategic Communications

The Practice Support Manager I (PSM I) serves as a strategic business partner to Senior Managing Directors, Managing Directors, and other senior leaders within the Strategic Communications segment, while providing leadership and management oversight of the administrative professionals team in New York. The PSM I will handle complex, non-routine administrative functions requiring independent judgment and discretion, while simultaneously managing team performance, providing day-to-day coaching and feedback, facilitating conflict resolution, delivering training, and conducting performance reviews.

FTI Consulting Inc

Executive Assistant Team Lead, Strategic Communications

With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Ideal Candidate Background: 7+ years of experience working in Private Equity, Investment Banking and/or Consulting environments strongly preferred, but not required (open to fast-paced and high-pressure work environments).

Executive Assistant Jobs in New York

Administrative Assistant 3 - Contingent Artech LLC

Travel Coordinator Simpson Thacher & Bartlett

Executive Assistant Harvey

Executive Assistant Wonder

Executive Assistant - New York, NY eTeam Inc.

Program Manager VNS Health

Senior Executive Assistant, CEO Sent

Executive Assistant Careers In Nonprofits

Chief of Staff Monstro

Executive Ambassador Program Operations Associate JPMorgan Chase Bank, N.A.

Float Medical Office Assistant , Specialty Practices Thompson Health

Medical Office Assistant, Outpatient Obgyn Thompson Health

Medical Office Assistant, Farmington Internal Medicine Thompson Health

Medical Office Assistant, Outpatient OBGYN Thompson Health

Executive Assistant Future Standard

Executive Assistant New York City Housing Development Corporation

Executive Assistant David Zwirner

Executive Assistant Iii, Strategic Communications FTI Consulting, Inc.

Executive Assistant Team Lead, Strategic Communications FTI Consulting Inc

Senior Executive Team Assistant ICONIQ Capital

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