Administrative Officer Jobs in Los Angeles, CA
Greenway Worldwide LLC
Los Angeles, CA
This vital role provides comprehensive support to the owner of the company, ensuring smooth daily operations and efficient management of administrative tasks. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude.
Vaco LLC
$23 - $26
Irvine, CA
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Joulé
$23 - $30
Los Angeles, CA
This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.
Jobot
$156000 - $220000
Lakewood, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This position serves on the Lending Committee, reviews and approves commercial credits within authority, mentors lenders, supports credit policy, and helps balance growth with sound risk management.
AHMC Healthcare Inc
$20 - $30
Alhambra, CA
AHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.
Jobot
$22 - $27
Los Angeles, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Jobot
$25 - $30
Los Angeles, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will be responsible for providing comprehensive administrative support to our consulting team, managing our social media presence, and participating in marketing initiatives.
Jobot
$80000 - $85000
Los Angeles, CA
This position is responsible for managing the flow of client documents, assembling tax returns, maintaining incoming files, and ensuring the smooth operation of the office, particularly during the busy tax filing seasons. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Securitas
$70304
Carson, CA
The Account Manager position helps maintain a safe and secure environment for our clients by managing the security services and related operations provided to an assigned group of smaller accounts including client service and problem resolution, service enhancement and expansion, new business development, operational effectiveness, preparation of post orders, staffing, scheduling, supervision and training. As an Account Manager you will be performing a variety of management functions for assigned accounts; while providing lead direction to Security Supervisors on requirements, priorities of work and coordinating any necessary needs of the site.
University of California, Irvine
$7916.67 - $10416.7
Irvine, California
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Reporting to the Department Chair with a dotted reporting line to the Senior Assistant Dean/Chief of Staff, the (CAO) provides daily management and oversight of an administrative team including instructional lab support, facilities, financial and business operations, personnel management and graduate student support.
Odyssey Systems Consulting Group, Ltd.
El Segundo, California
Position Summary: Odyssey Systems has an exciting new opportunity for a Executive Administrative Assistant supporting the Space Systems Command (SSC) Military Communication and Positioning, Navigation and Timing Directorate (CG) in the United States Space Force. Schedule and distribute recurring tasks and program-related materials, review and evaluate tracking and tasking processes of both the Directorate and 3-letters, track suspense, monitor status, provide action item coordination and accurate reviews.
Systems Planning and Analysis
$110000 - $130000
El Segundo, California
SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The ideal candidate will support the SSC/SNF, Chief Financial Officer (CFO), a civilian NH-04, and his staff that includes the Deputy CFO, a military Major (O-4), the Budget Chief and the Cost Chief, both civilian NH-04s.
Adams & Martin Group
$25 - $28
Los Angeles, California
This role is responsible for managing legal documentation, contracts, filings, and departmental administrative processes while also serving as backup support to other C-suite executives as needed. The Legal Administrative Support professional will assist the Legal Administrative Specialist in providing high-level administrative and operational support to the Chief Compliance Officer and General Counsel.
Mission Valley Bank
Burbank, CA
We are an independent commercial business bank focused on the financial needs of small and mid-sized businesses and their owners, professionals, entrepreneurs and high-net-worth individuals. Launched in July 2001, headquartered in Sun Valley, CA, our organizers and founders are local business people and bankers who have worked in - and served - this community for many years.
City of Torrance
Torrance, CA
The Torrance Police Department mission is to preserve public safety and quality of life within the City of Torrance, to respond effectively to the changing needs of the community, and to promote mutual respect between the Police Department and the people we serve. The Torrance Police Departmentstrives to remain at theforefront of policing by providing our officers with the latest in public safety equipment and technology, and by providing our officers with the best law enforcement training available.
Vertical Careers, Inc.
Los Angeles, CA
We are seeking a highly organized and proactive Administrative Assistant | Office Manager to support management team and small office. Responsibilities include: Coordinate schedules, meetings, and travel; screen calls and provide general administrative support to leadership.
ODORZX INC.
Diamond Bar, CA
ODORZX Inc. is seeking a currently sworn or recently retired law enforcement officer to provide off-duty support related to incident documentation, police report coordination, and liaison work with local, state, and federal agencies. If you understand the difference between doing the work and posturing, and you know how to navigate agencies without escalating situations, this role will make sense to you.
Argus Medical Management, LLC
$21 - $24
Cypress, CA
This position provides administrative support and report to, two (2) Regional Managers at Argus Medical Management with a dotted line report to the COO. We provide billing, staffing, credentialing, marketing, systems, accounting and purchasing services to over 300 physicians in the L.A. and Orange County.
City National Bank
$50000 - $60000
Los Angeles, CA
An external mortgage loan officer assistant (LOA) provides support to one or more mortgage loan officers by handling administrative tasks, assisting in the loan application process, and ensuring smooth communication between all parties involved. The loan officer assistant is responsible for the identification and receipt of all supporting documentation needed in the file as well as coordination with the operational support team to drive a successful customer experience.
City National Bank
$87027 - $138965
Los Angeles, CA
Provide Sales and Administrative Support to Investment Officers and client requests across a broad range of brokerage activities for retirement and non-retirement accounts including establishing new accounts, processing account transfers, securities processing, restricted stock, securities settlement, cashiering, corporate reorganizations, dividends, margin, and tax inquiries. Provide middle office support to Financial Advisors, Investment Relationship Officers, Assistant Investment Officers and licensed representatives in client servicing, business development, retention, and portfolio management efforts.
Kutak Rock LLP
$70000 - $85000
Los Angeles, CA
Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software.
Ultimate Staffing Services
$20 - $22
Irvine, California
Ability to handle a high volume of writing activities including emails, respond to inquiries from clients, vendors, and general public. Perform general administrative and clerical support to include but not limited to: mailing, scanning, filing, faxing and copying.
Bridgewater Consulting Group
Los Angeles, California
An Administrative Assistant provides clerical and organizational support to ensure smooth day-to-day operations within an office or organization. Manage daily office operations and maintain a clean, organized workspace .
Defense Holdings, Inc.
$55000 - $70000
Los Angeles, CA
Defense Holdings, Inc. (DHi) is seeking a Customer Service Team Lead & Administrative Assistant to lead a team of customer service representatives while also providing administrative support. This role involves ensuring exceptional customer service and team performance, alongside overseeing administrative tasks to ensure smooth office operations.
Defense Holdings, Inc.
$65000 - $80000
Los Angeles, CA
Defense Holdings, Inc. (DHi) is seeking an Administrative Assistant – Client Relations to support the Client Services team with day-to-day administrative tasks and help maintain positive relationships with clients. The ideal candidate will be a proactive and organized individual, responsible for managing client communications, organizing meetings, and ensuring that client needs are met in a timely and professional manner.
Bedford Staffing
Los Angeles, CA
This role serves as a trusted partner and gatekeeper, ensuring the effective day-to-day operation of the CEO’s office while supporting strategic priorities in a highly confidential environment. This individual anticipates needs, manages competing priorities, and enables the CEO to focus on enterprise-level leadership and decision-making.
Software Resources, Inc.
Los Angeles, CA
Identify and develop key performance metrics, create and analyze reports including but not limited to: performance of contracted resources, measure network uptimes, completion of helpdesk tickets to defined service level agreements (SLA), timely completion of IT initiatives, customer satisfaction. The CIO will ensure the department provides technology tools, infrastructure, and services that effectively enhance student education, support faculty instructional needs, supports the University recruitment and enrollment activities as well as the needs of all units and colleges.
Roth Staffing Companies
$38 - $41.38
Los Angeles, California
Uses knowledge of the function and manager's role to independently resolve issues for managers, escalating and redirecting more technical inquiries as appropriate. - Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.
Citizens
$250000 - $275000
Los Angeles, CA
Provide experienced oversight of portfolio to ensure that satisfactory loan quality is maintained as well as early identification of potential problem credits, communicating with executive risk management and working with loan workout specialists as necessary to restructure the credit to minimize losses. This role is a highly visible leadership role requiring line of business expertise, strong credit skills, decisive decision making and strong interpersonal skills combined with the ability to prioritize and operate in a dynamic environment both independently and efficiently.
Long Beach Transit
$112934 - $155919
Long Beach, CA
The Employee and Labor Relations Officer recommends the strategic planning, organizing, and evaluation of all areas of labor and employee relations for represented and non-represented employees in conjunction with labor and employee laws and Long Beach Transit’s (LBT’s) strategic priorities, values, and corporate objectives. Our vision is to be a leading provider of transportation options delivering innovative and high-performing services within a multi-modal network that transforms the social, environmental and economic well-being of the diverse communities we serve.
Vessel Advisors
Los Angeles, CA
Vessel Advisors values a proactive approach, integrity, and deep industry knowledge, and is committed to supporting our law firm clients with innovative financial solutions that drive growth and sustainability. If you are passionate about leveraging your accounting expertise to help law firms optimize their financial performance while enjoying a flexible work arrangement, join us and make a significant impact.
Tricon Solutions
Universal City, California
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card. Summary: The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an SVP in Brand Marketing.
Alliance Resource Group
Irvine, CA
The ideal candidate will be proactive, highly organized, and analytical someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights. Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education.
Abacus Service Corporation
Los Angeles, CA
Enable Skills-Based HiringNoWorking Job TitleAdministrative Assistant IMarkup CategoryAdmin/ClericalShift Details/Expected Working Days and HoursSEE JDDress Code/Special AttireSEE JDDoes this position require driving? The ideal candidate takes initiative, identifies tasks proactively, and maintains a professional demeanor at all times.
EKN Engineering
Irvine, CA
JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products. Scammers might reference real job openings or describe fake opportunities that generally match individuals' professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people.
Fresenius Medical Care
Los Angeles, CA
As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration- Responsibilities may include the following based on location and business need: + Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Roth Staffing Companies
$41.38
Los Angeles, California
Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team.
University of California, Irvine
Orange, California
Listed among America’s Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County’s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. As a member of the UCI Health leadership team, reporting directly to the Chief Operating Officer and Senior Vice President, the Chief Digital and Information Officer (CDIO) provides visionary leadership for the digital transformation of a $5 billion academic health system comprising multiple hospitals, ambulatory clinics, surgery centers, and a growing population health platform.
Crossfire Consulting Corporation
Irvine, CA
Join a dynamic team in Irvine, CA as an Administrative Assistant, supporting a Senior Business Support Specialist in a fast-paced, professional environment. Provide direct administrative support including answering phones, typing, filing, photocopying, faxing, and ordering supplies.
Long Beach Transit
$63748 - $88012
Long Beach, CA
Under the direction of the Executive Director /VP of Customer Relations and Communications, the Administrative Assistant (AA) provides administrative support to the Executive Director/VP, Customer Relations, and Communication and department managers supporting internal and external communications, community outreach, and general project management. The AA is a member of a critical cross-departmental Administrative Coordinating Team (ACT)comprised of executive assistants and administrative professionals, whose mission is to improve efficiency and communication across the organization.
SCM Associates
Signal Hill, CA
Performs routine case management tasks assigned by the Case Manager, including scheduling patient appointments, arranging for associated needs such as transporta-tion and translation, and submitting authorization forms. Duties including, but not limited to such as performing, compiling, and maintaining records of business transactions and office activities in close coordination with other staff members.
Consultative Search Group
Burbank, CA
20+ years of progressive financial leadership, including experience in family office, private equity, entertainment, or real estate. Source, structure, and execute debt-based capital solutions (bridge loans, refis, sale-leasebacks, lines of credit).
Apogee Engineering, LLC
$80000 - $110000
El Segundo, California
Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions. This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities.
Skillerszone LLC
Los Angeles, California
The ideal candidate will handle administrative tasks, manage schedules, maintain records, and ensure smooth communication within the organization. We are looking for a highly organized and detail-oriented Administrative Assistant to support daily office operations.
Tricon Solutions
Universal City, California
Location: Universal City, CAType: 1 year contract on W2Qualifications:3-5 Years Strong telephone etiquette, communications and organizational skills. Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
System One
$23 - $30
Los Angeles, California
This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.
All Temperatures Controlled, Inc.
Chatsworth, CA
As a Receptionist - Administrative Assistant, you answer, screen, and direct calls on a multi-line phone system in a courteous and professional manner; top-notch customer service is your number one priority! Staying true to our core values of People First, Integrity in All Things, Quality, and Reliability, our clients trust us to perform high-quality services at a fair price.
Brookfield Properties
$25 - $32
Northridge, CA
The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Ultimate Staffing Services
$28 - $29
Chatsworth, California
This role plays a key part in keeping IT operations running smoothly by providing administrative, coordination, and documentation support-allowing technical staff to focus on critical systems and services. We are seeking a detail‑oriented and highly organized IT Administrative Assistant to support an Information Technology department.
Alura Workforce Solutions
Fountain Valley, CA
Responsibilities include, but are not limited to, preparing confidential monthly management and operational reports; maintaining employee competency records; tracking licensure and education; and managing materials essential for accreditation by JCAHO, CLIA, CDPH, CAP, and other regulatory agencies. Under the direction and supervision of the Director and Manager, this role serves as a liaison to various departments for functions relating to the accurate maintenance, processing, and collection of confidential employee and patient-related records and documents.