NewEscrow Officer JobotEscrow OfficerJacksonville, FL$60,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Qualifications and Experience: Prior experience in escrow, title, commercial real estate, legal support, or a related administrative role (including escrow assistant or junior closing roles).
INVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688 Government of FloridaINVESTIGATION SPECIALIST II (WT: ADMINISTRATIVE HEARING OFFICER I) - 76004688JACKSONVILLE, FLDuties and responsibilities will also include, but not be limited to, managing a complex caseload that is subject to strict deadlines, preparing and maintaining case files, researching case backgrounds, reviewing and evaluating testimony and evidence, analyzing information from various sources to make sound decisions, writing and issuing final orders and documenting decisions and outcomes of hearings. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.
ADMINISTRATIVE ASSISTANT II Government of FloridaADMINISTRATIVE ASSISTANT IIJACKSONVILLE, FLThe mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. Reviews Director of Staff-Air incoming mail to determine items of high importance to be acted upon and prepares appropriate replies, ensures appropriate staff receives correspondence for necessary actions in Director of Staff-Air absence.
NewAdministrative Specialist University of North FloridaAdministrative SpecialistJacksonville, FloridaTracking and routing of all proposals and gift agreements prepared by members of UDAE, including the Vice President, Assistant Vice Presidents, and all Directors of Development, from their inception until finalization. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
NewExecutive Assistant to Officer Fidelity InvestmentsExecutive Assistant to OfficerJacksonville, FLAbout the Role: The C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations. This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy.
Executive Assistant to Officer Fidelity National Information Services IncExecutive Assistant to OfficerJacksonville, FLAbout the role: The C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations. This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy.
Chief Medical Officer HCA HealthcareChief Medical OfficerOrange Park, FLEstablishes and maintains an ongoing program to orient and develop management expertise for Hospital Chiefs of Staff, Medical Executive Committees, and other medical staff leaders by providing oversight and leadership for all medical education programs. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
NewAdministrative Assistant II HireTalentAdministrative Assistant IIJacksonville, FLSeeking an experienced Executive Administrative Assistant to provide high-level support to executive leadership. Coordinate travel arrangements, including flights, hotels, and ground transportation.
Animal Services Officer City of Jacksonville, FLAnimal Services OfficerJacksonville, FLTwo years of education and/or experience in enforcement of animal care and control laws; compliance inspections or enforcement activities relating to laws, or other local, state, or federal code violations; or customer complaint and resolution; or be certified through any state or national animal control association and have at least one year of experience working in an animal related field. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan.
NewReceptionist/Administrative Assistant Diamond Assisted Living & Memory CareReceptionist/Administrative AssistantGreen Cove Springs, FloridaTo be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Assisting with a variety of administrative tasks including copying, faxing, taking notes.
School Administrative Assistant Duval Charter School at SouthsideSchool Administrative AssistantJacksonville, Florida$16–$18Establishes excellent interpersonal skills between all constituents: is courteous, professional, and helpful; demonstrates a high level of interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact, and diplomacy. Who We Are: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.
NewAdministrative Assistant American ScaffoldAdministrative AssistantJacksonville, FloridaMust be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently. This role ensures accurate entry, maintenance, tracking, and timely submission of employee work hours while maintaining complete and accurate payroll records.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
Administrative Assistant II Acadia Healthcare Co IncAdministrative Assistant IIJacksonville, FLYour Job as an Administrative Assistant: The Administrative Assistant role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Administrative Assistant - Full-Time Hueman PE Talent SolutionsAdministrative Assistant - Full-TimePonte Vedra Beach, FLBrain Tumor Network (BTN) isdedicatedto delivering individualized navigational services for both adult and pediatric patients across the United States who have been diagnosed with a primary brain tumor. Our navigation services are provided at no cost, through a compassionate team of credentialed nurses and social workers, enabling patients and their caregivers to make informed decisions about their treatment options.
NewLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FL Marshall Dennehey Warner Coleman & GogginLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment . Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required .
Bilingual Administrative Assistant Lee Hecht HarrisonBilingual Administrative AssistantJacksonville, FL$21–$23 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaWith a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Facilities/Property Administrative Assistant Life Care Companies LLCFacilities/Property Administrative AssistantJacksonville, FLGENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
NewAdministrative Assistant III University of FloridaAdministrative Assistant IIISt. Johns, FLClassification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
NewExecutive Assistant to Officer FISExecutive Assistant to OfficerJacksonville, FLThe C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations. This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy.
Administrative Assistant SPM LLCAdministrative AssistantJacksonville, FLPreferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations. Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.
Legal Administrative Assistant McGuireWoods LLPLegal Administrative AssistantJacksonville, FloridaFull timeWillingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel.
Administrative Assistant II Solera Holdings LLCAdministrative Assistant IIJacksonville, FLOur 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation. The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office.
ADMINISTRATIVE ASSISTANT I - 60055568 Government of FloridaADMINISTRATIVE ASSISTANT I - 60055568JACKSONVILLE, FLCandidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Requisition No: 872344 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT I - 60055568 Pay Plan: Career Service Position Number: 60055568 Salary: Biweekly pay 1,363.38
NewAdministrative Assistant II RandstadAdministrative Assistant IIJacksonville, FLGenerate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export\n\t. Sales and Supply Chain, members of Senior International Leadership and other company guest\n\t.
NewLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FL Marshall DenneheyLegal Administrative Assistant - 1-5 Yrs Experience - Defense Litigation - Jacksonville, FLJacksonville, FLCandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Administrative Assistant Acadia Healthcare Co IncAdministrative AssistantSt. Augustine, FLCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
Administrative Assistant - FACT - St Augustine SMA Healthcare IncAdministrative Assistant - FACT - St AugustineSt. Augustine, FLEssential Job Functions: Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents.
NewExecutive Administrative Assistant PGA Tour IncExecutive Administrative AssistantPonte Vedra Beach, FLThis position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s). Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.
NewAdministrative Assistant Diocese of St. AugustineAdministrative AssistantJacksonville, FloridaShall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral teachings. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands-to-finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
Administrative Assistant Coastal Pines Behavioral HealthAdministrative AssistantSt. Augustine, FloridaFull timeCoastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Lawtey, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.
ADMINISTRATIVE ASSISTANT I - 80003846 Government of FloridaADMINISTRATIVE ASSISTANT I - 80003846Jacksonville, FLPOSITION DESCRIPTION: This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Security Officer Badge Control Driver Allied UniversalSecurity Officer Badge Control DriverJacksonville, FLJoin Allied Universal at a premier automotive location as a driving Access Control Officer, where you will help manage entry points, verify badges and credentials, monitor activity, and deliver outstanding customer service. Conduct regular and random patrols around the location, including exterior areas, parking areas, and perimeter access points, with working environments and conditions varying by site.
Security Officer Front Desk Specialist Allied UniversalSecurity Officer Front Desk SpecialistJacksonville, FLJoin Allied Universal at a busy transportation location as a Front Desk professional, where you will welcome visitors, manage access, monitor activity from a stationary post, and support security-related operations with strong communication and customer service. What You'll Do: Provide customer service to visitors, employees, and/or vendors by carrying out security-related procedures, site-specific policies, and when appropriate, emergency response activities at a transportation location.
NewCORRECTIONAL OFFICER STATEWIDE 1 1 Government of FloridaCORRECTIONAL OFFICER STATEWIDE 1 1FLAny person who, after July 1, 1981, pleads guilty or nolo contendere to or is found guilty of a felony or of a misdemeanor involving perjury or a false statement shall not be eligible for employment or appointment as an officer, notwithstanding suspension of sentence or withholding of adjudication. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4), along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
COMMUNITY SERVICE OFFICER (WT: STATE LE DISPATCHER) - 76000646 Government of FloridaCOMMUNITY SERVICE OFFICER (WT: STATE LE DISPATCHER) - 76000646JACKSONVILLE, FLAs the first, first responders, State Law Enforcement Dispatchers, also known as Community Service Officers, are non-sworn communications professionals who serve as the vital link between the public and law enforcement and are crucial to maintaining the safety and welfare of the public and law enforcement officers. The position you are applying is subject to a Level 2 background along with Criminal Justice Information Systems (CJIS) and State Law Enforcement Radio System (SLERS) security clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes.
JUVENILE JUSTICE DETENTION OFFICER I - 80081161 Government of FloridaJUVENILE JUSTICE DETENTION OFFICER I - 80081161JACKSONVILLE, FLExcellent Benefits Package: 104 hours of paid vacation annually; 96 hours of paid sick leave annually, with unlimited accrual of unused hours; 9 paid holidays, and 1 personal day each year; 6 paid credit hours per term at Florida's colleges and universities; Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination; Participation in one of the best group health insurance and dental plans offered by any employer; One of the most secure pension/investment plans available; And so much more. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
NewExecutive assistant RandstadExecutive assistantJacksonville, FL$65,000–$75,000 / yearYou will oversee daily executive operations, manage complex travel and logistics, and serve as a professional liaison to C-suite executives, high-profile donors, board members, and community leaders. Office & Budget Operations: Oversee daily office functions (including opening/closing), maintain physical and digital filing systems, manage contact databases, and supervise office personnel, interns, and volunteers.
NewExecutive Assistant Lutheran Social Services of Northeast Florida, IncExecutive AssistantJACKSONVILLE, FLThe ideal candidate will demonstrate sound judgment, exceptional written and verbal communication skills, strong administrative and organizational abilities, and the capacity to effectively manage multiple priorities while maintaining attention to detail. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President/CEO’s ability to effectively lead the company.
CERTIFIED MEDICAL ASSISTANT Palms Medical GroupCERTIFIED MEDICAL ASSISTANTFleming Island, FLPhysical/Mental/Emotional Demands: Standing for long periods of time Sitting for long periods of time Viewing a computer monitor for long periods of time Bending Stretching / Reaching Walking short distances Lifting up to 50 pounds Operating office equipment (computer, fax machines, telephones, and copy machines) Reading forms / Instructions / Patients Charts Communicating well to people of various ages, educational levels, cultural backgrounds in person or by telephone Exposure to potentially violent / irate patients Health / Safety Consideration of Position: Exposure to chemical infectious / contagious illness Exposure to chemical and inhalation of antibiotics during reconstitution Exposure to X-Ray radiation Exposure to a variety of scents and odors Must utilize universal precaution in clinical or exposure situations as prescribed by federal, state, and local guidelines and/or laws. Professional & Technical Knowledge: Employee will exhibit competency when utilizing the following equipment: ECG FPT In-house hemoglobin Lab centrifuge AED Autoclave Vital Sign Machine Nebulizer and accessories Blood Glucose INR In-house hemoglobin A1c Any other equipment listed on job competencies.
Executive Assistant CRISTAL CLEAR CLEANING LLCExecutive AssistantJacksonville, FL$20–$25 / hourGatekeeper of communication: be the first point-of-contact for any callers, handle calls that do not require the CEO and pass on calls that do. About the role: As executive assistant, your goal is to help keep the CEO on track and organized.
NewExecutive Assistant Treace Medical Concepts IncExecutive AssistantPonte Vedra, FLAt Treace, we are seeking a dedicated Executive Assistant to provide high-level administrative support to our executive team, including the Chief Operations & Supply Chain Officer, Chief Innovations & Marketing Officer, Chief Strategic Initiatives Officer, Sr. Our products and services are designed to enable foot and ankle surgeons to improve patient outcomes and reduce healthcare costs, while providing rewarding experiences and opportunities for our employees and stakeholders.
NewOPS STAFF ASSISTANT - 64852797 Government of FloridaOPS STAFF ASSISTANT - 64852797ST AUGUSTINE, FLEmergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
Operations Manager Assistant Historic Tours of AmericaOperations Manager AssistantSt. Augustine, FLAs a support person to the this position will help in the managing of the logistical aspect of the daily tour operation, Amphitheater concert events, STAR Shuttle, and Night of Lights operations, and assist in directing activities related to dispatching and managing the tour and shuttle loops and charters in the transportation operations along while keeping the company’s mission to be the Nation’s Storyteller®. Assist the Operations Manager and General Manager in maintaining effective working relationships with client groups and audiences, government officials, and media representatives.
Physician Assistant - PA-C Palms Medical GroupPhysician Assistant - PA-CFleming Island, FLPatient-Centered, Community Focus: PMG emphasizes accessible care (same day scheduling, weekend appointments, bilingual staff) and works in communities throughout North Florida. Provide necessary medical services to patients of Palms Medical Group within his/her scope of practice and field of training in accordance with stated policies, procedures and protocols of PMG.
MCPP: Assistant Manager, Motor Transport KBR IncMCPP: Assistant Manager, Motor TransportJacksonville, FLThrough subordinate supervisors/leads, coordinates activities of workers engaged in servicing, storing and repairing Motor Transport equipment and workers engaged in servicing and repairing all Motor Transport equipment to obtain optimal use of equipment, facilities, and personnel, and supporting tools and special test equipment. Job Summary: Management of the installation and operation of Motor Transport field maintenance shops, field recovery, and the control and operation of recovery and contact maintenance teams.