Administrative Assistant II

Job Title: Executive Administrative Assistant

Location + Work Type: Onsite Jacksonville, FL

6 MONTH

Schedule:

• Full-time
• Monday Friday, 8:00 AM 5:00 PM
• 1-hour unpaid lunch

Job Summary:

Seeking an experienced Executive Administrative Assistant to provide high-level support to executive leadership. This role requires exceptional organizational, communication, and multitasking skills while managing calendars, travel, reports, meetings, and special projects in a fast-paced business environment.

Responsibilities:

• Provide executive administrative support to senior leadership
• Manage complex calendars, meetings, and scheduling
• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Prepare meeting agendas and record meeting minutes
• Compile executive reports, financial updates, and business summaries
• Coordinate sales events, customer visits, trade shows, and internal events
• Produce and distribute daily and weekly business reports
• Track action items and follow up on deliverables
• Process expense reports and support administrative projects
• Maintain files, reports, and other business documentation
• Perform additional administrative duties as assigned

Required Skills:

• Associate or Bachelor's degree
• 3 5 years of executive administrative or office experience
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent typing, proofreading, and business writing skills
• Strong organizational and time management skills
• Ability to prioritize multiple projects with minimal supervision
• Strong verbal and written communication skills
• Attention to detail and problem-solving abilities
• Ability to adapt to changing priorities
• English proficiency

Preferred Skills:

• Previous executive-level support experience
• Advanced Microsoft Excel skills
• Experience with Concur and expense reporting
• Bilingual in Spanish

Tools/Environment:

• Microsoft Excel, Word, Outlook, PowerPoint, Access, and Project
• Concur (preferred)
• Fast-paced executive office environment
• Up to 5% travel as needed