Administrative Assistant

Diocese of St. Augustine

Jacksonville, Florida

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Analysis Skills, Bookkeeping, Business Administration, Business Writing, Calendar Management, Computer Skills, Data Collection, Educational Technology, Government Regulations, Interpersonal Skills, Manual Dexterity, Mathematics, Microsoft Excel, Microsoft Word, Multitasking, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Public Administration, Reporting Skills, Systems Administration/Management, Team Player, Tuition Fees, Willing to Travel, Writing Skills

LOCATION

Jacksonville, Florida

POSTED

3 days ago

Position: Administrative Assistant FLSA: Non-Exempt
Reports to: Principal Status: Full-Time

General Summary:
Under the direction business manager, School Principal, or other assigned manager is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a school

Essential Duties and Responsibilities:

Support the school’s spiritual and pastoral mission
Shall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral teachings.
Works collaboratively in a positive, friendly, and professional manner with all parish, school, and diocesan employees
Displays personal initiative, coordinates, facilitates, provides with timeliness and accuracy, administrative support in matters regarding the organization
Maintains and respects the privacy of the persons supported
Manages Tuition System in collaboration with school bookkeeper/accountant and school staff
Helps maintain the calendar of events, scheduling events as needed
Provides necessary staff support to staff and others as requested
Perform other duties as assigned

Basic Qualifications:

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees and the general public
Must be a self-starter, well organized and perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required
Proficiency in computer technology to include Microsoft Word, Excel and Publisher
Professional bearing, clean and neat personal appearance
Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God’s Children (PGC) workshop prior to employment. For the Background Screening Clearinghouse Education and Awareness website, visit https://info.flclearinghouse.com.

Education and Experience:

Graduation from a 2-year college in business or public administration, or equivalent experience
Two to five years experience in a high activity environment as an administrative assistant or secretary, or equivalent

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment
Required Activities: Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, and keyboarding

LANGUAGE SKILLS
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees and the general public.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands-to-finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position may require employee to travel and drive one's own vehicle to various diocesan locations when necessary.

Administrative Assistant

Diocese of St. Augustine

Jacksonville, Florida

About the Company

Diocese of St. Augustine

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