Administrative Coordinator Jobs in the United States

CFS

$52000 - $58000

Shafter, CA

Our client, a well‑established and rapidly growing company in Kern County, is seeking a Corporate Administrative Coordinator to support daily business operations and provide high‑level administrative support across departments and leadership. Previous experience in an administrative, office coordination, corporate support role, or similar role.

CFS

$60000 - $70000

White Plains, NY

Maintain organized unit and property photo libraries on the T-drive; upload photos to AppFolio of vacant apartments and notify property managers when pictures are ready for editing and posting. Compile and distribute monthly analytical reports, including CoStar market comps report, EV charger usage report, and rental rates report.

Jobot

$21 - $25

Los Angeles, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please note that this role is not patient-facing and is not suitable for PSRs, front desk staff, call center representatives, patient access coordinators, claims examiners, or clinically focused coordinators.

DivIHN Integration Inc

Atlanta, GA

Procurement Workflows: Initiate and manage purchase requisitions, purchase orders, and approvals within organizational enterprise resource planning (ERP) systems or procurement platforms. Vendor Interaction: Source, evaluate, and coordinate with external vendors, service providers, and contractors to obtain quotes, negotiate pricing, and facilitate procurement.

Jobot

$21 - $25

Ventura, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Working knowledge of CareConnect system to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, completing referrals, inputting authorizations, hospital lab results and medical reports is preferred.

CornerStone Staffing

$18.5 - $21

Dallas, TX

The Development Administrative Coordinator supports fundraising and corporate partnership initiatives by ensuring proposals, presentations, and communications are accurate, timely, and professionally delivered. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from CornerStone and its affiliates, and contracted partners.

Remedial Construction Services, L.P. (RECON)

Tampa, FL

Keller’s design engineers, in collaboration with other team members, develop innovative, practical, and cost-effective solutions to challenging construction projects for our customers daily. We are currently seeking an Engineering Administrative Assistant to work in our Miami, FL or Tampa, FL office to provide support during the preconstruction and project delivery phases of our work.

Beacon Hill

$60000 - $80000

Evanston, IL

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.

Chaffey College

Rancho Cucamonga, CA

Assist in the development and preparation of reports, board items, budgets, and grant proposals; verify information and calculations; collect data and provides research assistance for various studies and reports; assist in the monitoring of budget expenditures, research variances and discrepancies, and recommend changes to budget accounts; prepare and process purchase orders and requisitions. May function as office coordinator for a college service area; coordinate work of clerical staff in various component programs; assess hourly staff skill levels and provide or arrange training as needed; coordinates accounting systems of component programs.

Roseland Community Hospital

$50000 - $55000

Chicago, IL

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Exact Staff

$21.38 - $22.13

Santa Clarita, CA

The ideal candidate enjoys speaking with people, building rapport, and helping support the sales team by coordinating appointments while maintaining strong administrative organization. This is an excellent opportunity for someone who enjoys working with people, staying organized, and contributing to a fast-paced, team-oriented environment.

Axelon Services Corporation

Boston, MA

EDUCATION: Associates degree (or equivalent) in Business Administration, Business Management (or related field) plus 5-8 years related experience. Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

ARS-Rescue Rooter

$19

Durham, NC

Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems. Join ARS, the nation’s largest provider of residential HVAC, plumbing, and electrical services with 7,000+ team members and over 45 years of experience.

TemPositions Group Of Companies

$24 - $25

Syosset, NY

The Ideal candidate must be detail oriented, and highly motivated to work in a fast paced environment. Answer and direct phone calls, emails, and other correspondence promptly and professionally.

Thorlabs

$22 - $28

Newton, NJ

Execute various administrative tasks related to supporting the operations and sales department, including reports, customer management using a variety of software tools including Microsoft Dynamic ERP System, CRM, MS Office programs to include but not limited to Excel, Word, and Power Point. The position plays a critical role as part of a team selling structure, working closely with Manufacturing, Sales Teams, and Project Managers, and Engineers, to effectively represent Thorlabs’ capabilities while ensuring a low-friction customer experience.

Jobot

$20 - $25

Warren, OH

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

CFS

$30 - $35

New York, NY

Familiarity with core legal concepts in housing court, rent demands, nonpayment, and holdover (landlord-tenant) cases. Strong written and verbal communication skills, with proven ability to handle high-volume emails and calls professionally.

The Foster Company

$18 - $20

Coconut Grove, FL

We are seeking a professional, organized, and customer-service-oriented Assistant Property Manager to support the daily operations of an on-site residential condominium in Coconut Grove. This role works closely with the Property Manager and Board of Directors to ensure efficient operations, excellent resident relations, and proper administrative support.

Atrium Staffing

$22 - $25

New York, NY

This role requires direct LIHTC (Low Income Housing Tax Credit) experience, as the position will assist with administrative and documentation tasks tied to regulated affordable housing programs. Required Experience/Skills for the Administrative Leasing Coordinator: Direct experience working with LIHTC (Low Income Housing Tax Credit) programs is required.

Plains State Bank

$45000 - $55000

Humble, TX

The ideal candidate is highly organized, proactive and capable of managing multiple deadlines to support the Credit Manager and credit team. The Credit Administrative Assistant’s role in the Credit Department is to assist the Chief Credit Officer and credit analysts.

Donaldson Plastic Surgery, LLC

$1

Dublin, OH

Time allocation for the role is structured across four primary areas:Responsibility AreaTime AllocationAdministrative Team Support (Finance & COO)20%Operational Project Management40%Executive & Leadership Support30%General Organizational Support10%. The position functions as a central operational coordinator across the organization, responsible for managing executive communications, supporting leadership decision-making, and helping advance operational initiatives using modern technology platforms.

Albuquerque Hghts HC and Rehab

$39 - $47

Albuquerque, NM

Responsibilities: As the Nurse Practice Educator where you will function as a practitioner, consultant, educator and facilitator for all nursing staff focusing on licensed nurse and CNA orientation, nurse education, competencies evaluation and maintenance, infection control (including employee health), and clinical Point Click Care training.*Report to the Director of Nursing. *A minimum of three years full-time or equivalent nursing experience is required and a minimum of two years of nursing experience in long-term care nursing with one year in a management/administrative or supervisory capacity is preferred.

Babich & Associates

$40000 - $50000

Dallas, TX

An excellent Freight Forwarder company located in Grapevine is looking for a Logistics Coordinator with Administrative experience with the following: This position requires general logistics coordination and administrative experience for the Air Freight Division.

TemPositions Group Of Companies

$23 - $24

Syosset, NY

The Ideal candidate must be detail oriented, and highly motivated to work in a fast paced environment. Qualifications: High school diploma or equivalent; associate or bachelor’s degree preferred.

Manpower Engineering

Berwick, PA

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

Vaco LLC

$20 - $24

Miami, FL

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

PlanIT Group

Eagan, MN

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.

Vaco LLC

$45000 - $50000

Louisville, KY

The Maintenance Coordinator provides administrative and operational support to the Maintenance department by coordinating work orders, scheduling repairs, tracking preventive maintenance, and serving as a key point of communication between maintenance staff, vendors, and internal teams. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

Vaco LLC

$60000 - $70000

Columbus, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco LLC

$26 - $27

Los Angeles, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

Upper Merion Township

KING OF PRUSSIA, PA

Performs all assigned areas of responsibility within budget utilizing effective and efficient use of funds; performs cost control activities; monitors and records financial data related to program operations and services; leads in the management of personnel, time, materials, and facilities as assigned. The Recreation Program Coordinator is responsible for the planning, developing, coordinating, implementing, and supervising of recreation programs for Upper Merion Township's Parks & Recreation (UMPR) Department and Community Center.

Pace Analytical Services

$15

Logan, PA

QUALIFICATIONS:Education and Experience:Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience. Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management.

Beacon Hill Staffing Group, LLC

$26.5

New York, NY

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Sysco

Columbia, SC

Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access. See SYSCO Privacy Policy at https://sysco.com/Privacy-Notice.html? and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.

ECLARO

$1

WHITE PLAINS, NY

Responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials. Responsibilities:Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.

Martino Law Group, LLC

Melrose, MA

You will act as the operational backbone of the firm—ensuring systems run smoothly, finances are tracked accurately, workflows are followed, and the Managing Attorney can focus on legal strategy and client outcomes. Martino Law Group, LLC is seeking an experienced Office Manager / Operations & Finance Lead to oversee the operational, administrative, and financial coordination of a growing multi‑practice law firm.

Faster Way to Fat Loss

$20 - $24

Clearwater, FL

This role supports seamless client experiences, manages behind-the-scenes logistics, and contributes to high-quality health and wellness programming through precise scheduling and effective communication across departments. Position Purpose: The Programming Coordinator plays a critical role in ensuring the daily execution and coordination of FASTer Way's studio programming, Facebook content scheduling, and internal communication.

Arizona State University

$51500 - $56500

TEMPE, AZ

The Program Coordinator Senior – Permit Technician provides pivotal support for the Office of the University Architect – Development Services facilitating a range of essential functions to ensure the efficient operation and organization of the department. Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of standing/sitting for varying lengths of time and travel moderate distances to perform work.

Vaco LLC

$25 - $30

Irvine, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Vaco LLC

$22 - $28

Washington, DC

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Jobot

$35 - $40

Anaheim, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Project Coordination Responsibilities: Provide a high-level of project related administrative support to project managers and senior management on assigned projects.

Jobot

$60000 - $75000

Racine, WI

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role acts as the organizational hub for a small team, ensuring smooth communication, accurate documentation, and tight coordination between office staff and field personnel.

CFS

$41600 - $46000

East Granby, CT

The Administrative Assistant will track and assign weekly safety trainings and maintain safety portal updates. The Administrative Assistant must be organized, proactive, and able to manage multiple priorities.

System One

$55000 - $65000

Tulsa, OK

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. Assist in implementing CQI initiatives, including Plan Do Study Act (PDSA) cycles, workflow improvements, and corrective action plans.

Beacon Hill Staffing Group, LLC

$20 - $24

West Chester, PA

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Vaco LLC

$70000 - $80000

Cincinnati, OH

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Jobot

$70000 - $90000

Chicago, IL

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Since its founding in the early 1990s, our client has combined development insight with construction expertise to create places and spaces that enhance communities and improve people’s experience of the built environment.

Vaco LLC

$40000 - $48000

Tuscaloosa, AL

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. This position supports attorneys and staff by managing calls, greeting clients, assisting with real estate closing traffic, and performing general administrative duties.

Kforce Inc.

$38 - $42.5

Juno Beach, FL

This role will focus on hands-on use of Luminance, supporting legal workflows, and acting as a day-to-day point of contact for CLM-related questions and activities. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Jobot

$130000 - $160000

Irwindale, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.