NewRetail Department Coordinator TJ MaxxRetail Department CoordinatorFayetteville, NY$17–$17.50 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
NewAttorney Safe Harbor Wills and TrustsAttorneyCamillus, NY$90,000–$95,000 / yearYou will meet directly with clients, develop estate planning strategies, guide families through probate and estate administration, and conduct annual meetings with members of the client C.A.R.E. Advise clients regarding wills, revocable trusts, irrevocable trusts, powers of attorney, health care proxies, living wills, and related planning strategies.
NewMaster Social Worker - MSW Fresenius Medical CareMaster Social Worker - MSWLiverpool, NY$24–$41 / hourSupports the Fresenius Kidney Care (FKC) commitment to the Quality Indicators and Outcomes and Quality Assessment and Improvement (QAI) Activities, including those related to patient satisfaction and quality of life and actively participates in process improvement activities that enhance the likelihood that patients will achieve the FKC Quality Goals. Provides psychosocial services to patients treated by the facility including in-center and home dialysis patients (if applicable) utilizing Social Work Theory of Human Behavior and accepted methods of social work practice.
Litigation Legal Assistant JobotLitigation Legal AssistantSyracuse, NY$50,000–$65,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Attorneys provide counsel to major corporations, small businesses, insurance companies, banks and other financial institutions, municipal entities, school districts, healthcare organizations, and individuals.
NewAdministrative Assistant Page GroupAdministrative AssistantPort Washington North, NY$80,000–$100,000 / yearFull timeBased on Long Island's North Shore, this role offers broad exposure to senior leadership and the opportunity to make a meaningful impact across administrative, operational, and financial activities. The Administrative Assistant will serve as a trusted partner, providing high-level support that helps drive the smooth operation of a fast-paced financial services business.
Administrative Assistant/Project Coordinator - Results Delivery Office (HYBRID) Equitable Financial Life Insurance CompanyAdministrative Assistant/Project Coordinator - Results Delivery Office (HYBRID)Syracuse, NY$58,000–$70,000 / year419626'',''true'',''419626'',''false'',''Submission for the position: Administrative Assistant/Project Coordinator - Results Delivery Office (HYBRID) - (Job Number: 260000DU)'',''false'',''419626'',''false'',''true'',''Administrative Assistant/Project Coordinator - Results Delivery Office (HYBRID)'',''260000DU'',''UNITED STATES-NY-Syracuse'',''UNITED STATES-NY-Syracuse'',''UNITED STATES-NC-Charlotte'',''UNITED STATES-NC-Charlotte'',''Equitable'',''Equitable'',''Full-time'',''Full-time'',''!*! Communicating Complex Concepts: Knowledge of effective presentation tools and techniques to ensure clear understanding; ability to use summarization and simplification techniques to explain complex technical concepts in simple, clear language appropriate to the audience.
Senior Administrative Coordinator SUNY Upstate Medical UniversitySenior Administrative CoordinatorSyracuse, NY$60,406–$88,200 / yearKey responsibilities include supporting planning and scheduling activities; assisting with contracts, invoices, and insurance renewals; preparing and maintaining documents and reports; and providing administrative support for Board-related functions. In addition, the Senior Administrative Coordinator serves as the primary point of contact for the office, fostering effective communication and collaboration with both internal stakeholders and external partners.
NewAdministrative Coordinator SUNY Upstate Medical UniversityAdministrative CoordinatorSyracuse, NY$25.75–$40.62 / hourResponsible to track and prepare the following: program expenses and monthly reports; resident well-being surveys and monthly reports; progress on research projects, progress on QI projects; resident time off and monthly reports; resident Step 3 and CSV exams, presentations at national and international meetings. This position provides direction, leadership and day to day management of educational activities to include administrative support to the Program Director, Associate Directors.
Administrative Assistant / Office Coordinator TemperatureProAdministrative Assistant / Office CoordinatorNew YorkWe are seeking a detail-oriented and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative assistance to management and staff. The ideal candidate will possess excellent communication, multitasking, and organizational skills.
Tax Office Coordinator / Administrative Manager HYMES BARRERA & KIM CPA, LLPTax Office Coordinator / Administrative ManagerBronxille, NYFull timeThe ideal candidate has experience in a tax, accounting, bookkeeping, finance, or professional services office and is familiar with tax return documents, client paperwork, confidential records, and filing deadlines. Experience handling tax return documents, client financial records, or confidential paperwork is strongly preferred.
NewAdministrative Coordinator Rochester Regional HealthAdministrative CoordinatorNew YorkSchedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System.
Administrative Coordinator TES StaffingAdministrative CoordinatorNew YorkTES Staffing is partnering with one of Rochester's fastest-growing, women-owned businesses to find an exceptional Administrative Coordinator who wants more than "just another office job.". The company has been recognized as one of New York's Best Places to Work, one of the region's fastest-growing privately held companies, and a Women Business Enterprise of the Year.
Human Resources Administrative Coordinator AccessCNYHuman Resources Administrative CoordinatorSyracuse, NY$19.50–$23 / hourWorking closely with the Office for People with Developmental Disabilities and the Office of Mental Health, we support 27 housing locations and 3 administrative buildings. Our focus is supporting individuals by ways of residential housing, mental health and clinical services, and immersing our participants in community engagement.
Administrative and Events Coordinator Practising Law InstituteAdministrative and Events CoordinatorNew YorkMaintains and updates portal and/or Salesforce database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately tracks and updates information, communicating all changes to other departments, as needed. Practising Law Institute (PLI) educates and informs lawyers and other professionals with innovative programs, publications, podcasts, and additional resources.
Administrative Practice Coordinator SkaddenAdministrative Practice CoordinatorNew YorkFlags and routes client billing communications to the billing team, including emails regarding client claim numbers, budget requests, status reports, alternative fee arrangement (AFA) discussions, invoice breakdown requests, incoming new matters, conflicts assessments, and reduced invoices. Drafts and compiles weekly new matter reports with case/matter descriptions and assigned attorney and paralegal teams and circulates newly opened suspense numbers and client/matter numbers to assigned case teams.
Administrative & Operations Coordinator Yeshiva UniversityAdministrative & Operations CoordinatorNew YorkThis role works closely with the Dean of the Sy Syms School of Business undergraduate program, the Head of Sy Syms Graduate Programs, the Head of Administration at Sy Syms, academic leadership, faculty, staff, and students across departments and campuses. Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
Administrative Project Coordinator SkaddenAdministrative Project CoordinatorNew YorkWithin this position, you will be responsible for concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel arrangements, document management, business development, and other complex tasks and projects. High proficiency with relevant Firm computer software programs such as Outlook, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint, with the ability to learn new software and operating systems.
Administrative Client Coordinator Never Ending TravelsAdministrative Client CoordinatorManhatten, NYRemoteIn this role, you will assist individuals and families by organizing travel details, coordinating itineraries, and ensuring all components of their plans are clear, accurate, and easy to follow. You will assist with organizing updates and ensuring clients have clear and accessible information so they feel confident and prepared prior to departure.
Senior Administrative Assistant ClearView Healthcare PartnersSenior Administrative AssistantNew YorkBeyond this leadership-facing focus, the Senior AA also mentors and supports the broader Administrative Assistant team, and collaborates with that team as needed on general office-related needs, rather than owning day-to-day office operations directly. ClearView Healthcare Partners is seeking a Senior Administrative Assistant (Senior AA) to provide dedicated, high-level administrative support to their designated Leadership Team (LT) members and extended leadership as the primary focus of this role.
Administrative Assistant II Syracuse UniversityAdministrative Assistant IISyracuse, NYThe Administrative Assistant II also supports the consistent implementation of department procedures by developing training materials, delivering training sessions, and creating operational resources for RL professional and student staff. Coordinate and deploy communications activities, such as digital signage needs, designing flyers, videos, and newsletters, on behalf of Residential Living and in collaboration with SE Communications.
Social Media Coordinator/Administrative Assistant XO TacoSocial Media Coordinator/Administrative AssistantSyracuse, New York$20–$22Feast Coast Hospitality (Original Grain, XO Taco, Double Cheese, Flybird, and Hot Stuff hot sauce) located in Syracuse, NY, are searching for a talented Social Media Manager to represent our companies by continuing to build an already large social media presence for our brands. The Social Media Manager will be required to run advertising campaigns and drive engagement by creating high-quality original content.
Administrative Assistant - Floater Davis Polk & WardwellAdministrative Assistant - FloaterNew YorkQuickly establish effective working relationships with attorneys, legal assistants, and business professionals across the firm while maintaining consistent service levels across changing assignments. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
New["Sales Coordinator","Sales Coordinator"] G&C Foods["Sales Coordinator","Sales Coordinator"]SyracuseAs a leading redistributor of refrigerated, frozen, and dry foods, our team plays a direct role in strengthening the resilience of the food supply chain and supporting retailers and foodservice operators who feed communities every day. Utilize the G&C operating system to input purchase orders for designated Account Executives, encompassing tasks such as standing orders, special orders, product substitutions, price changes, price/product bookings, as well as scheduling product returns/claims.
["Production Control Coordinator","Production Control Coordinator"] Bluefors Oy["Production Control Coordinator","Production Control Coordinator"]SyracuseYou will also coordinate material and supply ordering, monitor quality‑related part needs, generate reports, update presentations, and support general administrative tasks using Microsoft Office tools. In the manufacturing environment, the employee may be exposed to moving mechanical parts and occasionally to humid conditions, fumes or airborne particles, heat, cold, risk of electrical shock, and vibration.
Part-time Administrative Assistant HUDSON CITY CONSULTING LIMITED LIABPart-time Administrative AssistantNew, NY$25–$30 / hourPart timeThis role is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys wearing multiple hats, and takes pride in keeping everything running seamlessly behind the scenes. • Provide administrative support across leadership, including the CEO, COO, CFO, Studio Manager, Event Producers, and Client Development Director.
Administrative Assistant Davis Polk & WardwellAdministrative AssistantNew YorkFrom offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained.
Logistics Coordinator - Smart Buildings Siemens AGLogistics Coordinator - Smart BuildingsSyracuse, NY$40,555–$69,523 / yearLI-TAG #Northeast-EREF #VeteranCareers #TransitioningServiceMember #MilitarySpouse mechanical, construction, engineering, office support, documentation, administrative support, administrative assistant, warehouse management, SAP, inventory management, shipping and receiving, logistics, customer service, stocking inventor, construction documentation, project documentation You'll Benefit From Siemens offers a variety of health and wellness benefits to our employees. Experience level Experienced Professional Job type Full-time Work mode Office/Site only Employment type Permanent Location(s) Syracuse - New York - United States of America Position Location: This role supports our Syracuse, NY branch location, which serves customers throughout the greater Syracuse, NY area.
NewAdministrative Support Manager SkaddenAdministrative Support ManagerNew YorkCollaborates with peer managers in the Administrative Support Department, Paralegal Services and Operations Group Management teams, to increase departmental efficiency, strengthen employee knowledge, and abilities, improve leadership and maintain high level service support to attorneys and clients. Serves as active member of management by recommending new or revised policies, procedures and/or practices that promote efficiency, effectiveness, excellent customer services and excellent management and employee relations.
Executive Assistant/Office Coordinator at Katonah Finance Firm BCL SearchExecutive Assistant/Office Coordinator at Katonah Finance FirmNew YorkOur client, a boutique wealth management and family office firm located in Northern Westchester, is seeking a polished and proactive Executive Assistant / Office Coordinator to provide administrative support to three senior executives while helping oversee the day-to-day operations of the office. With a reputation for exceptional client service and a highly personalized approach, the firm serves high-net-worth individuals and families through investment management, financial planning, and family office services.
Volunteer Coordinator The Temp PlugsVolunteer CoordinatorNew YorkThe Volunteer Coordinator will be responsible for managing the scheduling and coordination of our volunteers, ensuring smooth operations and effective communication between volunteers and the Programs Department. 4. Previous administrative background, preferably in roles such as Administrative Assistant, Office Assistant, or Executive Assistant.
MLTC Care Coordinator Nascentia Health IncMLTC Care CoordinatorSyracuse, NY$20–$25 / hourWe can address immediate needs, help support positive long term medical and lifestyle choices that provide for better outcomes, leverage cutting edge in-home care technologies, and help avoid unnecessary visits to busy healthcare facilities. Working closely with Care Managers, clinical teams, and community agencies, you help keep care plans on track and patients supported often behind the scenes, but always essential.
["Production Control Coordinator","Production Control Coordinator"] Bluefors["Production Control Coordinator","Production Control Coordinator"]SyracuseYou will also coordinate material and supply ordering, monitor quality-related part needs, generate reports, update presentations, and support general administrative tasks using Microsoft Office tools. In the manufacturing environment, the employee may be exposed to moving mechanical parts and occasionally to humid conditions, fumes or airborne particles, heat, cold, risk of electrical shock, and vibration.
Development and Operations Coordinator thehivecareers.coDevelopment and Operations CoordinatorNew YorkThe coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.
MLTC Care Coordinator Nascentia HealthMLTC Care CoordinatorSyracuse, NY$20–$25 / hourWe can address immediate needs, help support positive long term medical and lifestyle choices that provide for better outcomes, leverage cutting edge in-home care technologies, and help avoid unnecessary visits to busy healthcare facilities. Working closely with Care Managers, clinical teams, and community agencies, you help keep care plans on track and patients supported often behind the scenes, but always essential.
Jr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in office BCL SearchJr. Executive Assistant/Office Coordinator at Boutique Hedge Fund in Midtown--5x a week in officeNew YorkOur client, a boutique investment firm focused on niche strategies across real assets and public/private markets, is seeking a polished and proactive Executive Assistant / Office Coordinator to support their growing team. The firm operates at the intersection of hedge fund and private equity investing, with a focus on differentiated opportunities across hard assets including real estate, natural resources & commodities (livestock), and infrastructure, among others.
Project Coordinator SUNY Upstate Medical UniversityProject CoordinatorSyracuse, NYJob Summary: The Hospital Medicine Program & Utilization Management (UM) Project Coordinator plays a key role in supporting various departments within UM and the Hospital Medicine Program by ensuring smooth operations, facilitating communication, and enhancing the overall cross-functional collaboration between academic, clinical, quality, and finance departments. Position is ideal for someone who thrives in fast-paced environments, a self-driven and highly motivated individual who enjoys working autonomously, and is ready to jump in and support both behind the scenes and on-site, as needed.
NewFacilities & Maintenance Coordinator IREFacilities & Maintenance CoordinatorNew YorkWhat you will do : The Facilities & Administrative Coordinator will support the day-to-day operations of facilities in the Farmingdale, NY office/lab, ensuring that processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity in a collaborative team environment. Supports essential central services, such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
NewPatient Care Coordinator Specialty1 PartnersPatient Care CoordinatorNew YorkE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Dental Assistants, Sterilization Technicians, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results.
["Production Coordinator","Production Coordinator"] MACNY's Job Board["Production Coordinator","Production Coordinator"]BaldwinsvillePerformance MetricsThis role can be measured by:Customer order confirmation turnaround timeJobs released on scheduleTraveler accuracyDocumentation errorsProduction delays caused by paperworkCustomer response timeERP data accuracyCompany Website www.eaglemetalcraft.comCompany Profile Founded in 1953 as the Eagle Manufacturing Company, we began primarily as a welding shop. Ensure all required documentation is included, including:Customer drawingsInternal printsMaterial requirementsRouting informationSpecial customer instructionsCertifications and quality documentation when applicableOrdering and kitting of hardware for floor productionProduction SupportRelease accurate job packets to the production floor.
HR Coordinator MiQHR CoordinatorNew YorkThis compensation range is specific to New York and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Employee Inquiries: Serve as the primary owner of the HR inbox and first point of contact for employees, addressing HR-related inquiries, troubleshooting issues, and escalating matters to senior team members when necessary.
Mental Health Coordinator The New Jewish HomeMental Health CoordinatorNew YorkThe Mental Health Coordinator also provides direct social work support to clients, facilitates interdisciplinary collaboration, and communicates regularly with leadership regarding program operations, client needs, staffing, and quality outcomes. This position provides direct supervision and guidance to program staff, coordinates case management and care planning activities, and ensures compliance with all Department of Health (DOH) and Office of Mental Health (OMH) regulations and documentation requirements.
NewExecutive Coordinator The Durst OrganizationExecutive CoordinatorNew YorkTO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, THE DURST ORGANIZATION DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, HABITABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. THE DURST ORGANIZATION DOES NOT REPRESENT OR WARRANT THAT THE CONTENT CONTAINED ON THE SITE WILL BE CORRECT, ACCURATE, ADEQUATE, USEFUL, TIMELY, OR RELIABLE, OR THAT RECEIPT OF THE CONTENT WILL BE UNINTERRUPTED OR ERROR-FREE. This role requires strong discretion, organization, project coordination, initiative and critical thinking skills to provide consistent high-level support on various initiatives and tasks.
Coordinator, Programming Operations A+E Global MediaCoordinator, Programming OperationsNew YorkA critical component of the position is managing the day-to-day operations of the Networks’ greenlight process, serving as a central point of coordination among Programming, Production, Research, Finance, Marketing, Legal, and senior leadership teams. Responsibilities include assembling and distributing key documents for monthly and bi-weekly decks as well as coordinating key creative and financial details with internal departments including programming, finance, research, ad sales and global content sales.
School Support Program Coordinator New Visions for Public SchoolsSchool Support Program CoordinatorNew YorkManage Internal Hub website for New Visions School Support staff and regularly update materials, links, and other resources Reorganizing and inventorying school support resources, anticipate needs, and make revisions to the site as needed. The School Support Program Coordinator is a key member of the team, providing administrative and management support to the VP of School Support, the Director of School Support, and other School Support Leadership team members.
Operations Coordinator at Boutique Finance Focused Firm in Midtown--Hybrid 4x a week in office BCL SearchOperations Coordinator at Boutique Finance Focused Firm in Midtown--Hybrid 4x a week in officeNew YorkOur client, a boutique finance-focused firm based in Midtown Manhattan, is seeking a rockstar Operations Coordinator to support the firm’s day-to-day operations, people initiatives, and overall office experience. Operational Infrastructure & Vendor Management: Oversee key vendor relationships (building management, facilities, catering, recruiting partners, office supplies).
Office Coordinator at Midtown Investment Firm BCL SearchOffice Coordinator at Midtown Investment FirmNew YorkEnsure the office is fully prepared and operational at the start of each day, including setting up conference rooms and maintaining shared spaces such as the in-office shower and changing areas. Manage regular restocking of office supplies and kitchen items (e.g., snacks, beverages), maintain dishware (including dishwasher management), and ensure restrooms are fully stocked.
SDS Program Coordinator SDS Admin Springbrook NY IncSDS Program Coordinator SDS AdminSyracuse, NYAssist program Administrative Assistants with contacting Support Brokers, Care Coordinators and others for outstanding documentation related to OMIG, OPWDD and Springbrook required information. Duties include general administration and tracking of SD budgets, prompt billing and payment of approved services, Medicaid and corporate compliance adherence and employer or record duties for all "self-hired" staff.
Staffing Office Specialist/Staffing Coordinator SUNY Upstate Medical UniversityStaffing Office Specialist/Staffing CoordinatorSyracuse, NYSyracuse Administrative, Secretarial & Clerical Full-time Opening on: Mar 9 2026 Nursing-PSS-Admin Sup State of New York TH Staff Assistant 1, NSSL2 88697 UUP (State University Professional Services Unit) Add to favorites View favorites. The Staffing Office Specialist provides daily staffing functions as well as administrative support related to staffing and position control for designated units/departments.
Family Education Coordinator - Kingston, NY Cornell UniversityFamily Education Coordinator - Kingston, NYNew YorkApply in depth family and parenting education knowledge to create and implement lesson plans, identifying resources and activities necessary to deliver high quality parent and family educational programs to include nutrition, finance, navigation the legal system and health and wellness components, within the scope of the Association and statewide Plan of Work. Assist in developing effective working relationships with Cornell faculty and administration, appropriate County departments, elected officials, local community leaders and organizations, keeping these individuals and groups informed of Heathy Communities goals, programs and impacts.
NewOffice Coordinator Transition Management CorporationOffice CoordinatorNew YorkSince its inception in 2004, TMC has provided these services at landmark locations including Point72 Asset Management, The Baccarat Hotel and Residencies, The Aman New York, 1 Hotels, and Auberge Resorts. The Office Coordinator, referred to internally as the Receptionist/Hospitality Coordinator, upholds our mission of providing a premier workplace environment by delivering exceptional customer service to the client’s large, financial services community.