Administrative Assistant / Office Coordinator

We are seeking a detail-oriented and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative assistance to management and staff. The ideal candidate will possess excellent communication, multitasking, and organizational skills.

Key Responsibilities

Answer and direct phone calls, emails, and correspondence

Schedule meetings, appointments, and maintain calendars

Organize office files, records, and documents

Maintain office supplies inventory and place orders when needed

Assist with data entry, reports, and document preparation

Coordinate office activities and administrative procedures

Greet visitors and provide general support to clients and staff

Handle incoming and outgoing mail and deliveries

Support HR or accounting tasks when required

Maintain the confidentiality of company information

Qualifications

High school diploma or equivalent; associate's or bachelor's degree preferred

Previous administrative or office support experience preferred

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong written and verbal communication skills

Excellent organizational and time-management abilities

Ability to multitask and work independently

Skills

Communication skills

Attention to detail

Problem-solving

Customer service

Time management

Team collaboration

Work Environment

Remote

Full-time or part-time opportunities available

Average Duties May Include

Managing schedules

Coordinating office operations

Preparing reports

Assisting management

Supporting customers or clients