Administrative Assistant / Logistics Coordinator Vaco LLCAdministrative Assistant / Logistics CoordinatorSan Diego, CA$23–$26 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewProject Coordinator II CYNET SYSTEMSProject Coordinator IIEscondido, CA$36–$41 / hourTemporaryContractorPart timeAs a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
NewADMINISTRATIVE ASSISTANT Mary's Tack and FeedADMINISTRATIVE ASSISTANTDel Mar, CAWe're looking for someone who enjoys variety, takes pride in staying organized, and understands that every task—whether coordinating vendor returns, supporting inventory accuracy, maintaining an organized workplace, preparing reports, or even blowing up balloons for an event—helps create an outstanding experience for our customers. Maintain office organization, employee bulletin boards, store signage, and break room supplies, including overseeing monthly refrigerator clean outs and helping ensure the break room remains clean, stocked, and welcoming for the team.
NewLead Medical Assistant - Family Medicine - Encinitas (#10745527) TrueCareLead Medical Assistant - Family Medicine - Encinitas (#10745527)Encinitas, CA$27.83–$38.96 / hourThe Lead Medical Assistant is responsible for managing and delegating roles and responsibilities of the clinic’s Medical Assistants and Medical Receptionists, ensuring the clinical floor flows properly, and performing clinical and administrative tasks under the supervision of a licensed care practitioner. The Lead Medical Assistant serves as a back up to Vaccine Coordinator on site and utilizes clinical skills to assist in training new and existing Medical Assistants.
NewBilingual Lead Medical Assistant - Pediatrics (#10864892) MM TrueCareBilingual Lead Medical Assistant - Pediatrics (#10864892) MMOceanside, CA$27.83–$38.96 / hourThe Lead Medical Assistant is responsible for managing and delegating roles and responsibilities of the clinic’s Medical Assistants and Medical Receptionists, ensuring the clinical floor flows properly, and performing clinical and administrative tasks under the supervision of a licensed care practitioner. The Lead Medical Assistant serves as a backup to Vaccine Coordinator on site and utilizes clinical skills to assist in training new and existing Medical.
Purchasing Coordinator Lennar HomesPurchasing CoordinatorSan Diego, CA$19.64–$32 / hourFull timeLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
Department Administrative Coordinator Coronado, City OfDepartment Administrative CoordinatorCoronado, CA$63,380.72–$84,936.28 / yearAs a full-service municipality, the City supports nine departments: City Manager, Administrative Services, City Clerk, Community Development, Fire Services and Beach Lifeguards, Golf and Recreation Services, Library Services, Police Services, and Public Services and Engineering. A typical way to obtain the knowledge and abilities would be: Experience: At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado, from which the incumbent has acquired the knowledge, skills and abilities listed below.
Back up Administrative Coordinator Sprouts Farmers Market IncBack up Administrative CoordinatorSan Diego, CA$18.20–$24.55 / hourAs one of the fastest growing natural foods retailers, we're seeking team members who appreciate and demonstrate attention to detail while supporting our shoppers and team members alike in a friendly, active, office atmosphere. With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting.
PHILANTHROPY ADMINISTRATIVE COORDINATOR Scripps ResearchPHILANTHROPY ADMINISTRATIVE COORDINATORSan Diego, CA$26–$30.25 / hourPart timeDemonstrated experience should include – management of highly sensitive information, management of overlapping priorities, independent project work, and facilitation of communication between numerous parties both internal and external. While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.
Administrative Coordinator Johnson Service GroupAdministrative CoordinatorSan Diego, IL$24–$28 / hourThis role is ideal for someone with strong organizational skills, excellent communication abilities, and a willingness to learn new systems and processes. Our client is seeking a detail-oriented Administrative Coordinator to support day-to-day office operations.
PHILANTHROPY ADMINISTRATIVE COORDINATOR The Scripps Research InstitutePHILANTHROPY ADMINISTRATIVE COORDINATORSan Diego, CA$26–$30.25 / hourDemonstrated experience should include - management of highly sensitive information, management of overlapping priorities, independent project work, and facilitation of communication between numerous parties both internal and external. While subject to change based on business needs, this is an on-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.
Inside Sales & Administrative Coordinator Ultimate Staffing ServicesInside Sales & Administrative CoordinatorEscondido, California$25–$27 / hourThe Inside Sales & Administrative Coordinator is responsible for supporting business growth through lead generation, customer outreach, CRM management, reporting, and administrative support. Utilize Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams, to support daily business operations.
Administrative Coordinator Sprouts Farmers Market IncAdministrative CoordinatorSan Diego, CA$19.50–$29.15 / hourWith a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting. Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant).
Administrative Support Coordinator (Administrative Support Coordinator I) California State UniversityAdministrative Support Coordinator (Administrative Support Coordinator I)San Diego, CA$4,047–$5,896Key Responsibilities: Administrative & Operational Support: Coordinate administrative and student-support operations by maintaining program databases, student files, Canvas homerooms, communications, the School newsletter, and clinical tracking systems; supporting orientations, plans of study, academic-progress follow-up, evaluations, outreach, recruitment, events, accreditation activities, and report preparation; verifying and presenting institutional data; building collaborative relationships with university stakeholders; and managing student-worker schedules, assignments, and timesheets. Through strong partnerships with major local health systems and a focus on expansion into underserved areas, the program remains a regional leader in training to grow their own compassionate, ethical nurse leaders who are equipped to improve patient care and advocate for health equity.
Administrative Support Coordinator (Administrative Support Coordinator I) San Diego State UniversityAdministrative Support Coordinator (Administrative Support Coordinator I)San Diego, CaliforniaAdministrative & Operational Support: Coordinate administrative and student-support operations by maintaining program databases, student files, Canvas homerooms, communications, the School newsletter, and clinical tracking systems; supporting orientations, plans of study, academic-progress follow-up, evaluations, outreach, recruitment, events, accreditation activities, and report preparation; verifying and presenting institutional data; building collaborative relationships with university stakeholders; and managing student-worker schedules, assignments, and timesheets. Through strong partnerships with major local health systems and a focus on expansion into underserved areas, the program remains a regional leader in training to grow their own compassionate, ethical nurse leaders who are equipped to improve patient care and advocate for health equity.
Lead Administrative Coordinator Del Mar Family DentistryLead Administrative CoordinatorSolana Beach, California$750–$2,000Checks out patients as they leave practice (collects OTC monies due for today, makes a financial agreement for any next appointment, appoints the patient for next treatment visit or recare, verifies accuracy of providers and batches insurance with all proper supporting documents, submits insurance). The ideal candidate is comfortable reactivating unscheduled treatment, enjoys helping patients move forward with their care, and is passionate about maintaining a productive and efficient schedule for the doctor.
Part-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid Work Macpower Digital Assets Edge Private LimitedPart-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid WorkSan Diego, CA$40,000–$50,000 / yearAbout the Role: We're looking for a Part-Time Administrative Assistant (Associate Coordinator) to support our team by handling mail and general office tasks. This role was previously shared by the accounting team, but as their responsibilities have grown, we need a dedicated person to take over these critical support tasks.
CSTEM Administrative Coordinator, College of Science, Technology, Engineering and Mathematics California State University San MarcosCSTEM Administrative Coordinator, College of Science, Technology, Engineering and MathematicsSan Marcos, CaliforniaSubject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. The purpose of this position is to independently provide full administrative coordination for daily operations and academic department support; faculty, staff, and student campus support, and budget coordination for the College’s Academic Departments.
Marketing Administrative Assistant / Proposal Coordinator - San Diego, CA Tetra Tech IncMarketing Administrative Assistant / Proposal Coordinator - San Diego, CASan Diego, CA$55,000–$65,000 / yearThis role blends marketing administration and proposal support, making it an excellent opportunity for an organized, creative professional who thrives in a fast-paced, collaborative environment and is eager to support and help shape compelling pursuit materials that showcase the strength of our people, projects, and ideas. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
NewAdministrative Coordinator The Walt Disney CompanyAdministrative CoordinatorVista, FloridaJob Posting Segment: Commercial Strategy Job Posting Primary Business: Sales & Catering (WDW) Primary Job Posting Category: Other Employment Type: Full time Primary City, State, Region, Postal Code: Lake Buena Vista, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-08-06 Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote, as well as shared file platforms such as OneDrive or SharePoint; experience with Smartsheet and the ability to learn new systems confidently.
CSTEM Administrative Coordinator, College of Science, Technology, Engineering and Mathematics CSUSM RecruitmentCSTEM Administrative Coordinator, College of Science, Technology, Engineering and MathematicsSan Marcos, CaliforniaSubject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. The purpose of this position is to independently provide full administrative coordination for daily operations and academic department support; faculty, staff, and student campus support, and budget coordination for the College’s Academic Departments.
Administrative Support Coordinator, Administrative Services California State University San MarcosAdministrative Support Coordinator, Administrative ServicesSan Marcos, CaliforniaCentralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Administrative Support Coordinator, Administrative Services CSUSM RecruitmentAdministrative Support Coordinator, Administrative ServicesSan Marcos, CaliforniaCentralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Shipping Logistics/Administrative Coordinator Ultimate Staffing ServicesShipping Logistics/Administrative CoordinatorSan Diego, California$23–$25 / hourOrder Management | Shipping & Logistics | Customer Service | Accounts Receivable/Payable | CRM/ERP Systems | Attention to Detail | Time Management | Cross-functional Coordination. Coordinate same-day shipping, ensuring orders are released and ready before carrier pickup deadlines (FedEx/DHL).
Administrative Coordinator Grand Pacific Palisades ResortAdministrative CoordinatorCarlsbad, CAMust have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed. The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Administrative Assistant / Client Care Coordinator Safe Harbor Home CareAdministrative Assistant / Client Care CoordinatorCarlsbad, CA$18–$21These services enable the client to remain in his or her residence and include, but are not limited to, assistance with the following: bathing, dressing, feeding, exercising, personal hygiene and grooming, transferring, ambulating, positioning, toileting and incontinence care, assisting with medication that the client self-administers, housekeeping, meal planning and preparation, laundry, transportation, correspondence, making telephone calls, shopping for personal care items or groceries, and companionship. These personalized services include medication reminders, meal preparation, bathing or showering care assistance, light housekeeping and laundry, help with transfers or mobility, companionship and respite care, and help with errands and transportation.
Undergraduate Studies Coordinator (Administrative Support Coordinator II) California State UniversityUndergraduate Studies Coordinator (Administrative Support Coordinator II)San Diego, CA$4,367–$6,362Undergraduate Studies includes all the non-Honors College undergraduate degree and curriculum programs within FASS including General Studies and First Year Seminar programs, Faculty-Student Mentoring Program, Supplemental Instruction, Undeclared, and Interdisciplinary Studies in Three Departments major. Faculty Advancement and Student Success (FASS) fosters inclusive academic excellence through support for faculty careers, professional development, and community engagement and student academic support and enrichment, including the Interdisciplinary Studies in Three Departments major, Undergraduate Studies, and the Weber Honors College.
Admission Processing Coordinator (Administrative Support Coordinator I) California State UniversityAdmission Processing Coordinator (Administrative Support Coordinator I)San Diego, CA$4,047–$5,896The division includes Undergraduate and Graduate Admissions, the Office of the Registrar, Financial Aid and Scholarships, Evaluations, Recruitment and Outreach, and other student-centered services that help ensure access, enrollment, and academic success at San Diego State University. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Admission Processing Coordinator (Administrative Support Coordinator I) San Diego State UniversityAdmission Processing Coordinator (Administrative Support Coordinator I)San Diego, CaliforniaThe division includes Undergraduate and Graduate Admissions, the Office of the Registrar, Financial Aid and Scholarships, Evaluations, Recruitment and Outreach, and other student-centered services that help ensure access, enrollment, and academic success at San Diego State University. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Administrative Assistant Cbre ValuationAdministrative AssistantSan Diego, CAOur collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive.
Administrative Assistant II San Diego County Regional Airport AuthorityAdministrative Assistant IISan Diego, CA$68,776–$79,092 / yearTap into multiple on‑site gyms, unwind or brainstorm in outdoor workspaces, score fitness discounts for every level and goal, give back with volunteer‑time rewards, connect with financial wellness advisors, and explore scenic walking trails just steps from campus, all wrapped in a supportive wellness package designed to help you feel your best inside and outside of work. The selected candidate will be at the center of the department's daily operations, partnering with leadership, coordinating travel and meetings, managing accounts payable and invoice processing, supporting procurement and contracts, and ensuring critical administrative functions are completed with accuracy, efficiency, and great customer service.
Administrative Assistant - Immediate Need Borja Engineering & ConstructionAdministrative Assistant - Immediate NeedSan Diego, CaliforniaUnder the direction of the appropriate Manager, the Administrative Assistant performs a wide range of administrative functions including budget tracking, document control, procurement coordination, contract support, logistics, and stakeholder communication. Preparing daily/weekly reports on maintenance backlog, work order completion and staffing coverage as well as daily status boards showing ongoing, pending and completed work.
PACE Administrative Assistant Neighborhood HealthcarePACE Administrative AssistantEscondido, CA$24.95–$34.93 / hourWhile this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate's overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program Director, ensuring efficient management of schedules, communication, and organizational priorities.
Food & Beverage Administrative Coordinato Grand Pacific Palisades ResortFood & Beverage Administrative CoordinatoCarlsbad, CAIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: Professionally represent the resort in community and industry organizations and events. Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) Program North County LifelineAdministrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) ProgramSan Marcos, CAFull timeQualifications/RequirementsBA in business or related field preferred and two years administrative experience in data collection and entryAbility to think critically and address crisis situations as they arise; excellent problem solving skillsExperience in data collection and entry, and processing and analyzing statistical informationAbility to type 45 words per minuteAccurate spelling, grammatical usage and excellent communication skillsSuperior knowledge of MS Word, including strong formatting skillsGood working knowledge of Excel, Outlook, ETO, and other current software as necessaryMust be able to work accurately in a timely manner with little or no supervision. Assist with the training and educating subcontractors Process MIS user access requests for new hires and intern/volunteer staff Provide program admin orientation for new hires and intern/volunteer staff Assist with the review and processing of subcontractor intake packets Ability to perform tasks in an organized manner with accuracy and attention to detail.
Administrative/ Public Relations Specialist - Valle (Part Time) Hyatt Hotels CorpAdministrative/ Public Relations Specialist - Valle (Part Time)Oceanside, CAShare Administrative/ Public Relations Specialist - Valle (Part Time) on LinkedIn Tweet Administrative/ Public Relations Specialist - Valle (Part Time) Share Administrative/ Public Relations Specialist - Valle (Part Time) on Facebook Share Administrative/ Public Relations Specialist - Valle (Part Time) via Email. Since its opening, Valle has earned recognition from both guests and industry leaders, including a place on Esquire's Best New Restaurants list, a James Beard Award distinction for Chef Roberto Alcocer, and a Michelin Star for three consecutive years, reflecting the team's unwavering commitment to exceptional cuisine and genuine hospitality.
Center Administrative Manager San Diego State University Research FoundationCenter Administrative ManagerSan Diego, CaliforniaThis includes fostering strong relationships with administrative leadership across SDSU, SDSU IV, and SDSURF (e.g., Division of Research and Innovation, Grants and Contracts, Research Compliance, Deans’ offices, Provost), other centers in the Research Center for Minority Institutions (RCMI) Network, and NIMHD. Funded by the National Institute on Minority Health and Health Disparities (NIMHD) through a U54 Cooperative Agreement, the SDSU HealthLINK Center offers a wide range of research services, including expertise in multiple research methods, supporting varied research needs, and data analytics applications across the university to enhance health research.
Legal Administrative Assistant II City of San Diego Public Utilities DepartmentLegal Administrative Assistant IISan Diego, CA$84,843.20–$102,606.40 / yearEDUCATION/EXPERIENCE: You must meet ONE of the following options: Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
Residency Program Coordinator - Psychiatry Family Health Centers of San Diego, Inc.Residency Program Coordinator - PsychiatrySan Diego, CAServices include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.
Sales and Event Coordinator Hyatt Hotels CorpSales and Event CoordinatorSan Diego, CA$25–$29 / hourThis position provides administrative and operational support to Sales Managers, Event Managers, and Directors to ensure successful sales efforts and seamless event execution. The coordinator serves as a liaison between clients, sales, events, and hotel departments, supporting lead management, account administration, event coordination, reporting, and client communications.
Executive Assistant (EAII) and IRB Coordinator EAIIExecutive Assistant (EAII) and IRB CoordinatorSan Diego, CaliforniaA USD education is characterized by academic rigor in its undergraduate and graduate programs offering transformative opportunities through student/faculty research, global experiences, community service learning and internships that develops the knowledge, values and skills needed to serve the global, civic and faith communities. Department Description: The University of San Diego, with its college and six schools, distinctive academic centers and institutes, proximity to Asia and Latin America, and commitment to Catholic traditions, offers students a unique educational experience.
Legal Administrative Assistant I City of San Diego Public Utilities DepartmentLegal Administrative Assistant ISan Diego, CA$70,241.60–$84,718.40 / yearEDUCATION/EXPERIENCE: You must meet ONE of the following options: Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time clerical support experience, which MUST include one year of experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office. City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.
Senior Administrative Assistant City of EscondidoSenior Administrative AssistantEscondido, CA$48,195–$64,585.92 / yearUtilizes various computer applications and software packages; develops, enters data, maintains, and generates reports from a database or network system; creates and administers mailing lists; designs, maintains, and utilizes data to develop reports using spreadsheet software; creates, formats, and revises charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software. Under general supervision, independently performs a full range secretarial, advanced clerical, and routine administrative and programmatic work of a general or specialized nature in support of assigned programs, division, or department with only occasional instruction or assistance; exercising judgment and initiative, relieves assigned staff of clearly defined and delegated administrative or technical detail; may serve as secretary to councils, commissions and/or boards; and may act as office receptionist.
NewAdministrative Assistant, Quality Assurance (Casa Raphael) Alpha Project for the HomelessAdministrative Assistant, Quality Assurance (Casa Raphael)Vista, CA$27–$29 / hourFull timeKEY SKILLS SETAbility to communicate in person and over the phone, required;Strong written and verbal communication skills, required;Ability to follow confidentiality protocols and protecting personal information, required;Ability to organize and prioritize projects and multiple tasks in an effective and timely manner, required;Effectively problem-solve and maintain composure in high-pressure situations required;Ability to act as liaison with staff, vendors, contractors, and other entities;Knowledge of general office practices;Ability to work independently with minimal daily supervision, required;Strong knowledge in the Drug Medi-Cal billing process;Strong knowledge in Substance Use Disorder policies and procedures, which include County of San Diego BHS and Drug Medi-Cal; andStrong knowledge in auditing practices, which include Substance Use Disorder residential programs and Drug Medi-Cal funded programs. Position Title: Administrative Assistant, Quality AssuranceProgram: Casa RaphaelDepartment: AdministrationFLSA Status: Full-time and Non-ExemptBenefits: Alpha Project offers a generous benefits package, including 14 paid holidays, paid vacation, sick leave, and 100% employer-paid medical, dental, vision premium, and group life insurancePay Range: $27.00 - $29.00 an hour, commensurate with experience POSITION SUMMARYThe Administrative Assistant, Quality Assurance, under the direct supervision of the Quality Assurance Supervisor, Program Director, Clinical Supervisor, and Program Administrator, will provide administrative support to Case Management.
Administrative Assistant (San Diego) ECG Management ConsultantsAdministrative Assistant (San Diego)San Diego, California$33.65–$38.46 / hourFull timeWe provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans. ECG’s administrative assistants work as a dynamic team in our Administrative Services Center, providing a range of administrative services to senior managers, associate principals, and corporate operations leaders.
Administrative Assistant Science Applications International CorpAdministrative AssistantSan Diego, CA$40,001–$80,000 / yearOur robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services, and professional services. By providing the information below and checking the boxes referenced, you acknowledge and consent to SAIC''s Privacy Policy to include access and use of your information for the purposes of sharing your information for possible employment recruitment effects by SAIC and it''s third party vendors.
Coordinator, Law School Career Services DetailsCoordinator, Law School Career ServicesSan Diego, CaliforniaThe LC Coordinator provides administrative support, including copying, mailing, distribution, processing of expense reports, reimbursements, and petty cash requests for the Assistant Dean, and manages initial contact for all student appointments, walk-in, telephone and email inquiries. Respond to general telephone, email, and in-person queries relating to job postings, student employment, externships, career programming; appropriately refer complex student inquiries to Assistant Dean or Assistant Directors.
NewAdministrative Assistant Financial Grade Senior ConsultantsAdministrative AssistantSan Diego, CA$21.50–$24 / hourTemporaryPosition Summary:Financial Grade is seeking a detail-oriented and highly organized Temporary Administrative Assistant to support operational needs during a critical growth period leading into and through the Annual Enrollment Period (AEP).This role will provide administrative and coordination support across one or more core business functions, depending on organizational priorities and workload demands. Benefits & PerksCompetitive hourly compensation ($21.50-$24 an hour)Opportunity to gain experience across multiple departmentsCollaborative and supportive work environmentProfessional development and learning opportunitiesPotential for permanent employment based on performance and business needsOur Core ValuesClient-Centric Service – We put our clients and agents first.
Alumni Engagement Administrative Assistant, Alumni Engagement and University Events California State University San MarcosAlumni Engagement Administrative Assistant, Alumni Engagement and University EventsSan Marcos, CaliforniaUnder general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.
NewSales Administrative Assistant Coastal PayrollSales Administrative AssistantSan Diego, CAFull timeABOUT COASTALCoastal Payroll Services is a leading provider of Human Capital Management services in California. We are currently seeking a highly organized, efficient, and proactive Sales Administrative Assistant to provide administrative support to the Vice President of Sales and Sales team.