NewEvent Coordinator / Administrative Coordinator CFSEvent Coordinator / Administrative CoordinatorWilsonville, OR$37–$38 / hourOur client, a well-established organization, is seeking a detail-oriented Event Coordinator / Administrative Coordinator to support conference and event operations for a busy team. This hands-on role is ideal for someone who enjoys customer support, event logistics, registration management, and administrative coordination in a fast-paced environment.
Administrative Assistant (Part-Time) CFSAdministrative Assistant (Part-Time)Portland, OR$24–$25 / hourThis role is ideal for someone who enjoys being the go-to person for scheduling, event coordination, office support, and creating a welcoming experience for visitors and team members alike. Creative Financial Staffing (CFS) is an employee-owned company through its ESOP (Employee Stock Ownership Plan), creating a culture of shared success and accountability.
NewTraining Coordinator Sr. MedlineTraining Coordinator Sr.Gresham, OR$23.25–$33.75 / hourRun regular and ad hoc reports from the system Manage logistics for training activities including: Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering. Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
NewAdmin & Event Coordinator CFSAdmin & Event CoordinatorWilsonville, OR$75,000–$80,000 / yearThis fast-paced position is ideal for someone who enjoys balancing administrative support, event logistics, communications, and technology while ensuring a seamless experience for conference attendees, speakers, sponsors, and exhibitors. Our client is seeking an Admin & Event Coordinator to play a key role in supporting conference planning, communications, and day-to-day event activities.
NewAdministrative Coordinator, HCC Reed CollegeAdministrative Coordinator, HCCWoodstock, OR$20.50–$22.50 / hourResponsible for maintaining general office upkeep including HCC lobby signage and frequent disinfection of high-touch surfaces in lobby and general areas. Proficiency navigating computer operating systems and using office productivity tools (e.g., word processing applications, spreadsheets, CRM databases, etc.).
Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro) Biotronik SE & Co KGAdministrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)Lake Oswego, ORRemoteLeveraging BIOTRONIK's advanced cardiovascular technologies, BIOTRONIK Neuro has created a new approach to SCS therapy management: one that's not just implanted, but truly connected to the needs of patients and providers. This role is ideal for a highly organized administrative professional with experience supporting physician programs, clinical education, or healthcare events in a regulated environment.
Primary Care Administrative Coordinator The Portland ClinicPrimary Care Administrative CoordinatorBeaverton, ORThis role serves as a central hub for clinical support workflows, ensuring timely completion of paperwork, faxing, prior authorizations, referral inquiries, scheduling, and communication. Manage incoming calls by identifying caller needs and resolving or directing them to the appropriate clinical or administrative staff in a timely manner.
NewAdministrative Coordinator Scion Staffing IncAdministrative CoordinatorLake Oswego, ORRemotePOSITION OVERVIEW: The Administrative Coordinator will provide essential administrative and operational support to a global conservation organization, helping ensure seamless coordination between U.S.-based operations and international conservation teams. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
Administrative Coordinator, Lead Therapeutic Associates, Inc.Administrative Coordinator, LeadBeaverton, OROur clinics are managed by owners and directors who have the support and resources of our large organization combined with the freedom to make decisions with their teams to best serve their patients and community. Independence within Partnership - Therapeutic Associates is made up of a partnership of unique clinics, each locally directed by physical therapists who are dedicated to their patients, their communities and to our profession.
NewAdministrative Coordinator - Applied Technology Mt Hood Community CollegeAdministrative Coordinator - Applied TechnologyGresham, OR$63,466–$87,858 / yearPrimary functions require sufficient physical ability and mobility to work in an office setting; dexterity of hands and fingers to operate a computer keyboard and other office equipment and technologies; sitting or standing for extended periods of time; kneeling, bending at the waist, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies; lifting, pushing, pulling and carrying office equipment, supplies and materials weighing up to 25 pounds; emotional stability to work effectively under pressure and to keep all aspects of the job under control; hearing and speaking to exchange information in person or on the telephone; seeing to read, prepare and assure the accuracy of documents. Regularly reviews College website to ensure accurate catalog information, degree worksheets, advising materials and other division-specific content; reviews curricular and catalog changes and annually reviews catalog information; advises management of web errors, omissions, updates, and needed corrections; contacts webmaster and monitors division related web materials to ensure requested revisions are completed.
Group Practice Coordinator/ Administrative Coordinator Oregon Health & Science UniversityGroup Practice Coordinator/ Administrative CoordinatorPortland, ORThe School of Dentistry Group Practice Coordinator (GPC) provides administrative support to the Integrated Group Practices (IGPs) of the pre-doctoral, DMD (Doctor of Medical Dentistry) practices, pre-doctoral Urgent Care Practice and Admitting/Intake, pre-doctoral Endodontics, and community learner partnerships, such as Portland Community College and Mt. A single GPC may be associated with a single Integrated Group Practice, may provide services across Group Practices as needed or may be associated with the group of services provided by dental students in pre-doctoral Urgent Care Practice and Admitting/Intake, pre-doctoral Endodontics, and community learner partnerships.
NewTherapydia Gresham - Front Office Coordinator (Part Time) Alliance Physical Therapy Partners LLCTherapydia Gresham - Front Office Coordinator (Part Time)Gresham, ORPhysical Demands: The employee is frequently required to stand; walk; sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. Monitor incoming phone calls and clinic visitors to ensure accurate, timely, and positive clinic communication, facilitation, and presentation.
Administrative/Dispatch Project Coordinator Staffing Solutions LLCAdministrative/Dispatch Project CoordinatorMilwaukie, ORManage close-out process by assisting Project Managers with preparing operation and maintenance manuals, gather and assemble as-built drawings. Prospective candidates will go thorough pre-employment interviews and job offers are contingent upon successful completion of criminal, motor vehicle, and background checks, as well as a pre-employment drug test.
["Front Office Administrative Assistant","Front Office Administrative Assistant"] Cardinal Services Inc of Indiana["Front Office Administrative Assistant","Front Office Administrative Assistant"]Scappoose$19–$23 / hourThis is an excellent opportunity for someone who enjoys variety in their workday and takes pride in keeping things organized and running efficiently. No two days are exactly alike, offering an excellent opportunity to learn new skills, expand your experience, and make a meaningful impact every day.
Front Office Administrative Assistant Cardinal ServicesFront Office Administrative AssistantScappoose, ORFull timeThis is an excellent opportunity for someone who enjoys variety in their workday and takes pride in keeping things organized and running efficiently. No two days are exactly alike, offering an excellent opportunity to learn new skills, expand your experience, and make a meaningful impact every day.
Senior Administrative Assistant - Chaplaincy ProvidenceSenior Administrative Assistant - ChaplaincyPortland, OR$26.79–$40.99 / hourOur award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.
Phlebotomist / Administrative Assistant - Tigard Mac's ListPhlebotomist / Administrative Assistant - TigardTigard, WAWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Sr. Administrative Assistant, Ann Sacks Kohler CoSr. Administrative Assistant, Ann SacksPortland, ORWith 21 successful showrooms across North America, the brand has established itself as the go-to destination for the discerning designer and homeowner looking to transform their homes into vibrant expressions of personal style. Create correspondence and general communication (memos, charts, tables, business proposals), including proofreading copy for grammar, spelling, and layout, ensuring accuracy and clarity.
NewAdministrative Supervisor, Lead Therapeutic Associates, Inc.Administrative Supervisor, LeadPortland, OROur clinics are managed by owners and directors who have the support and resources of our large organization combined with the freedom to make decisions with their teams to best serve their patients and community. Independence within Partnership - Therapeutic Associates is made up of a partnership of unique clinics, each locally directed by physical therapists who are dedicated to their patients, their communities and to our profession.
Adminstrative Coordinator I, Occupational Therapy program University of Western StatesAdminstrative Coordinator I, Occupational Therapy programPortland, OregonOnce a clinical site is designated by the AFWC or DCC as appropriate to meet the needs of the OTD program, follow up on the affiliation agreement process, track the progress, request legal reviews for non-UWS agreements, utilize SignNow to get signatures from appropriate parties, upload fully executed agreement into Teams Folder and Exxat, document site-specific health requirements to make sure students can see them, track expiration dates, and request updated agreements prior to expiration dates. The Administrative Coordinator I provides administrative support for the occupational therapy program for financial processes, ordering/receiving equipment and supplies, preparing program-related communication, liaising with fieldwork and capstone clinical sites for contract management, onsite lab/fieldwork support, and event organization assistance.
Adminstrative Coordinator I, Occupational Therapy program The Community SolutionAdminstrative Coordinator I, Occupational Therapy programPortland, OregonOnce a clinical site is designated by the AFWC or DCC as appropriate to meet the needs of the OTD program, follow up on the affiliation agreement process, track the progress, request legal reviews for non-UWS agreements, utilize SignNow to get signatures from appropriate parties, upload fully executed agreement into Teams Folder and Exxat, document site-specific health requirements to make sure students can see them, track expiration dates, and request updated agreements prior to expiration dates. The Administrative Coordinator I provides administrative support for the occupational therapy program for financial processes, ordering/receiving equipment and supplies, preparing program-related communication, liaising with fieldwork and capstone clinical sites for contract management, onsite lab/fieldwork support, and event organization assistance.
Clinic Coordinator- Pacific Psychology & Comprehensive Health Clinic Oregon's Pacific UniversityClinic Coordinator- Pacific Psychology & Comprehensive Health ClinicHillsboro, ORWe, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. Triages and accurately documents telephone calls from patients, including urgent health concerns, medication refill requests, and general inquiries directing them to appropriate staff/provider.
Coordinator for Experiential Education & Student Services - Pharmacy Oregon's Pacific UniversityCoordinator for Experiential Education & Student Services - PharmacyHillsboro, ORSupport planning and implementation of Office of Student Affairs events, including but not limited to Community Days, White Coat Ceremony, Graduate Awards & Hooding Ceremony, Orientation Week, P3 Return to Campus Week, Annual Career ad Experiential Fair, Annual Research Showcase, and other events supporting PharmD and MSPS students in the School of Pharmacy. Ability to work effectively with individuals from culturally diverse backgrounds, including students of color, international students, non-traditional students, and returning learners, and to foster cultural awareness and inclusive practices within a university community.
Sales Producer Coordinator II Moda Partners IncSales Producer Coordinator IIPortland, OR$23.34–$26.26 / hourCompletes book of business transfers, ensuring that communication occurs to the Service team on affected group business and Membership Accounting for individual business. Ability to deal effectively with a variety of individuals and Producers related to the provision of services designed to retain existing membership and sell new business.
Sales Producer Coordinator II Moda HealthSales Producer Coordinator IIPortland, OR$23.34–$26.26 / hourCompletes book of business transfers, ensuring that communication occurs to the Service team on affected group business and Membership Accounting for individual business. Ability to deal effectively with a variety of individuals and Producers related to the provision of services designed to retain existing membership and sell new business.
Coordinator For Experiential Education & Student Services - Pharmacy Pacific UniversityCoordinator For Experiential Education & Student Services - PharmacyHillsboro, ORSupport planning and implementation of Office of Student Affairs events, including but not limited to Community Days, White Coat Ceremony, Graduate Awards & Hooding Ceremony, Orientation Week, P3 Return to Campus Week, Annual Career ad Experiential Fair, Annual Research Showcase, and other events supporting PharmD and MSPS students in the School of Pharmacy. Assist in development, maintenance, and communicate an updated inventory of University and School resources available to students, including housing, financial assistance, scholarships, mental health, wellness, and community resources via maintenance of the Student Resources (Moodle) and scholarship web pages.
Care Coordinator (Care Coordinator II) Oregon Health & Science UniversityCare Coordinator (Care Coordinator II)Portland, OROne of the following four: Completion of a nationally recognized accredited medical assistant training program, including a practicum (externship) of at least 160 hours, OR Successful completion of a formal medical services training program of the United States Armed Forces, OR Current Oregon Emergency Medical Technician (EMT) license (basic or advance) and national EMT registration with the National Registry of Emergency Medical Technicians (NREMT), OR Current Oregon Practical Nurse License OR For dental school hires only as an alternative to qualifications 1-4: Completion of a Dental Assistant training program and successful completion of the DANB exam. This position coordinates and manages all the non-nurse patient caseloads, working with the providers and nurses, providing clinical support with order entry, coordination of appointments for pre transplant and post-transplant appointments, pre-consult, restaging, and procedures to a specialized patient population.
Assistant Coordinator Lil' Kickers of PortlandAssistant CoordinatorPortland, ORPart timeThis role is designed for someone who thrives in a fast-paced soccer setting, enjoys working with children of all ages, and wants to help shape both the culture and consistency of our programs. Portland Lil’ Kickers is looking for high-energy Assistant Coordinators / Lead Coaches who can both coach and help run the daily operations of our program.
Administrative Assistant I Netpace, Inc.Administrative Assistant IClackamas, ORServe as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail. The payrate will start at $21.00 per hour with potential to go up to $21.50 at 3 months with promising progress and if assignment is extended longer then 6 months the payrate will increase to $22.00.
Assistant Coordinator Lil' KickersAssistant CoordinatorPortland, OregonThis role is designed for someone who thrives in a fast-paced soccer setting, enjoys working with children of all ages, and wants to help shape both the culture and consistency of our programs. Every Coach within Lil' Kickers has gone through rigorous training to make sure each child is getting the best instruction possible that is both age-appropriate and developmentally minded.
Administrative Assistant 3 HireTalentAdministrative Assistant 3Beaverton, ORTeam & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment through a variety of ways staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out. The community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of our culture modeling the core values to leaders, teammates, and guests.
Care Coordinator 2 Oregon Health & Science UniversityCare Coordinator 2Portland, ORThe Department of Psychiatry within the Adult Psychiatry Outpatient Clinic is recruting for a Care Coordinator 2. This is a clinical support role that is vital in supporting the work of the clinical support staff and providers, consisting of students and learners, residents, and fellows, within the Adult Psychiatry Outpatient Clinic. The care coordinator helps to build and maintain good working relationships with the internal institutional departments as well as external stake holders that provide services to the Adult Psychiatry Outpatient Clinic.
Administrative Assistant I_USA LancesoftAdministrative Assistant I_USAClackamas, ORServe as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail. The payrate will start at $21.00 per hour, with potential to go up to $21.50 at 3 months, with promising progress and if assignment is extended longer then 6 months the payrate will increase to $22.00.
TI Clinical Research Coordinator Oregon Health & Science UniversityTI Clinical Research CoordinatorPortland, OregonDepartment Overview: The Clinical Trials Unit supports the vision of the Division of Cardiovascular Medicine, the Knight Cardiovascular Institute (KCVI) and OHSU Health to provide Oregonians with state-of-the-art facilities and outstanding staff to advance treatments for cardiovascular diseases. Work with coordinator in collaborating with ancillary departments to make sure all patients receive timely ECHO’s, Imaging, vitals (blood pressure, temp, respirations, height, weight) or other study related tasks as needed.
NewAdministrative Assistant II Oregon Community FoundationAdministrative Assistant IIPortland, OR$28.21–$31.13 / hourServes as key contact and provides full administrative support in matters relating to the Executive Director's daily office requirements, including interfacing with GFF grantees, nonprofit partners, consultants, vendors, board members, committees, and OCF staff, including the executive team. Collaborates with the Executive Director and other GFF staff to arrange logistics for site visits, grantee and partner meetings, including interacting with external and internal parties to coordinate the events.
Executive Administrative Assistant StratAcuity Staffing Partners IncExecutive Administrative AssistantPortland, OR$18–$20 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Administrative Assistant | Part-time NW StaffingAdministrative Assistant | Part-timePORTLAND, OR$25–$30 / hourCoordinate departmental operations by maintaining inventory records, processing supply orders, organizing documentation, and serving as a liaison between culinary operations and other departments. Proficient in Microsoft Office Suite, including Excel, Outlook, and Word, with the ability to create, maintain, and manage reports, schedules, and administrative documentation.
Administrative Assistant NW StaffingAdministrative AssistantVANCOUVER, WA$21–$24 / hourCoordinate client communications, including scheduling updates, estimate follow-ups, customer support ticket management, and post-project satisfaction check-ins. Maintain company communications and organizational systems through social media posting, issue tracking, apparel support, data entry, and other administrative duties as needed.
Administrative Services Assistant 3 First Tek, Inc.Administrative Services Assistant 3Vancouver, WAThe Logistic Services (NSL) organization provides certain specialized services in support of its customers including contracting for services, materials, and equipment; materials management, including warehousing of inventory; inventory management; order filling; transportation and fleet management; asset utilization and investment recovery; hazardous materials processing and disposal; Information systems management as it applies to NSL, including management of material and equipment catalogs. Support Supply Chain activities with guidance, instruction from Technology Supervisor or Project Manager (PM) by providing administrative support; document collection; process mapping, draft and finalize processes and procedures using Visio or other Microsoft applications; assist with coordinating reviews and document updates; post completed documents to SharePoint or other sites as directed.
NewAdministrative Assistant Ultimate Staffing ServicesAdministrative AssistantVancouver, Washington$24–$25 / hourOur client in the food manufacturing industry is seeking a highly organized and detail-oriented Administrative Assistant with strong Excel proficiency to support daily administrative and reporting functions. This role is ideal for someone who enjoys working with data, supporting multiple departments, and keeping operations running smoothly in a fast-paced manufacturing environment.
Administrative Assistant / Intake Specialist Vista Counseling & Wellness CenterAdministrative Assistant / Intake SpecialistPortland, OR$43,000–$46,000Duties include answering incoming phone calls for new and existing clients, matching new clients to therapists and scheduling intakes, scheduling appointments, insurance verification, as well as other office duties to help operate the practice. Administrative Assistant/Intake Specialist needed for Vista Counseling (www.vistapsych.com), a psychology practice based in Eugene, OR with offices in Eugene, Portland, and Bend.
Field Account Coordinator (Vancouver, WA/Portland, OR) TekCom Resources, Inc.Field Account Coordinator (Vancouver, WA/Portland, OR)Vancouver, WA$40This role combines field outreach and administrative coordination to identify key contacts, schedule pre-construction meetings, document stakeholder information, and help move projects forward. The Field Account Coordinator is responsible for building relationships with property owners, management companies, and HOAs to support fiber construction projects.
NewHR Coordinator - Recruitment & Onboarding Maybelle CenterHR Coordinator - Recruitment & OnboardingPortland, ORFull timeCommunicate orientation schedules and onboarding details to new hires via email Partner with HR, IT, department leaders, and training presenters to ensure all onboarding requirements are completed before each orientation, including preparing equipment, computer access and passwords, building access, keys, and employee identification badges. Partner with hiring managers to move candidates through each stage of the recruitment process and ensure timely updates within the ATS.Coordinate and schedule candidate interviews through phone, text, and email communications using the ATS, while documenting all candidate interactions and follow-up activities.
HR Coordinator Hope Human ServicesHR CoordinatorVancouver, WA$21–$22 / hourWorking closely with the Corporate HR team in Lakewood and the local Regional Director, the Human Resource Coordinator helps ensure consistent implementation of HR policies, procedures, and best practices. This position also provides administrative support to the HR function, including maintaining employee records, managing personnel files, and ensuring accurate HRIS data entry.
Mitigation & Restoration Coordinator at Apollo Home Services HireAlignedMitigation & Restoration Coordinator at Apollo Home ServicesPortland, OREGONThis role is ideal for someone who thrives in a fast-paced environment, enjoys helping customers through challenging situations, and can effectively coordinate technicians, schedules, documentation, and communication between all parties involved. We are seeking an experienced Mitigation & Restoration Coordinator to help manage water mitigation and restoration projects from initial customer contact through project completion.
NewCare Coordinator Oregon Health & Science UniversityCare CoordinatorPortland, OROne of the following four: Completion of a nationally recognized accredited medical assistant training program, including a practicum (externship) of at least 160 hours, OR Successful completion of a formal medical services training program of the United States Armed Forces, OR Current Oregon Emergency Medical Technician (EMT) license (basic or advance) and national EMT registration with the National Registry of Emergency Medical Technicians (NREMT), OR Current Oregon Practical Nurse License OR For dental school hires only as an alternative to qualifications 1-4: Completion of a Dental Assistant training program and successful completion of the DANB exam. The main tasks are to systematically bridge gaps between numerous services necessary for patient care such as laboratory and imaging, specialty care, primary care, social work and communicate the plan to the patient and patient's representative.
Administrative Assistant Global Operations Team Macpower Digital Assets Edge Private LimitedAdministrative Assistant Global Operations TeamBeaverton, OR$20–$23.33 / hourProficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), virtual meeting platforms (Zoom/MS Teams), and experience with Keynote or AI tools (optional). Plan and coordinate meetings and events (onsite/offsite), securing venues, coordinating catering, handling budgeting, and communicating with external parties.
Administrative Assistant Macpower Digital Assets Edge Private LimitedAdministrative AssistantClackamas, OR$21 / hourResponsibilities: Serve as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail. Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our manufacturing plant operations.
Administrative Assistant Stratus Clean Pacific NorthwestAdministrative AssistantPortland, OR$20–$25Perform data entry using computer skills, including Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike.
NewSenior Administrative Assistant - Apla Sales Nike, Inc.Senior Administrative Assistant - Apla SalesBeaverton, ORTeam & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out. Nike's community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike's culture modeling Nike's core values to leaders, teammates, and guests.