Administrative Assistant / Intake Specialist Mac's ListAdministrative Assistant / Intake SpecialistPortland, OR$43,000–$46,000 / yearDuties include answering incoming phone calls for new and existing clients, matching new clients to therapists and scheduling intakes, scheduling appointments, insurance verification, as well as other office duties to help operate the practice. Administrative Assistant/Intake Specialist needed for Vista Counseling (www.vistapsych.com), a psychology practice based in Eugene, OR with offices in Eugene, Portland, and Bend.
High School Secretary-Administrative Assistant (8hrs/day) Mac's ListHigh School Secretary-Administrative Assistant (8hrs/day)McMinnville, OR$18.91–$25.35 / hourJob Summary: To improve student achievement by supporting the mission, communication, tasks, and events of McMinnville High School and the Admin Office and to assist in providing a safe, healthy educational environment for students and performing other duties as assigned. Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
Job File Coordinator/Admin ServproJob File Coordinator/AdminPortland, OregonWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
NewTravel and Scheduling Coordinator Willamette DentalTravel and Scheduling CoordinatorHillsboro, Oregon$22–$26 / hourThe Travel & Scheduling Coordinator will oversee all company travel, ensuring the smooth operation of the travel program by auditing and reconciling travel-related expenses, verifying direct bill invoices, and negotiating agreements with hotel partners in Idaho, Oregon and Washington. The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.
Sales Engineering, Resources Coordinator Trimble IncSales Engineering, Resources CoordinatorLake Oswego, OR$22.07–$28.13 / hourWhat Makes This Role Great: In this role, you will be the primary engine behind our Sales Engineering team, directly influencing the success of multi-million dollar deals by expertly matching technical talent with customer needs. You will play a pivotal role in connecting our expert Sales Engineers with global customers, ensuring every strategic meeting is powered by the right expertise to drive innovation across the construction industry.
Project Coordinator - Gas Utilities Cordoba CorporationProject Coordinator - Gas UtilitiesPortland, Oregon$25–$35 / hourFull timeFamiliarity with one or more: SAP, GIS, Enterprise Asset Management, Customer Lifecycle Management, Operational Technology in Gas Controls or Utility Operations Systems a plus. This role provides critical organizational and administrative support to ensure successful execution of Gas utility projects across operations, technology, and customer services.
NewPatient Registration Coordinator New SeasonPatient Registration CoordinatorPortland, ORFor over 30 years, New Season Treatment Centers have been a leading national health care service provider of outpatient treatment centers that specialize in providing safe, quality and best in class care for individuals living with Opioid Use Disorder ("OUD"). Essential Functions: Complete the pre-registration process for all new clients and schedule appointments accordingly, including orientation of new patients, monitoring all patient activities on center premises, and providing customer service as a point of contact for patient inquiries, as applicable.
NewRemote Employee Coordinator Workoo TechnologiesRemote Employee CoordinatorPortland, OregonRemoteOur reputable financial services client is looking for a vibrant Employee Coordinator to join their dynamic team! The incumbent will have 2-3 years of administrative or HR experience and have an understanding of employee lifecycle and on-boarding & off-boarding processes.
Sales Engineering, Resources Coordinator TrimbleSales Engineering, Resources CoordinatorLake Oswego, OregonYou will play a pivotal role in connecting our expert Sales Engineers with global customers, ensuring every strategic meeting is powered by the right expertise to drive innovation across the construction industry. Whether it's helping customers build and maintain infrastructure, design and construct buildings, optimize global supply chains or map the world, Trimble is at the forefront, driving productivity and progress.
Project Coordinator Southland IndustriesProject CoordinatorVancouver, WA$25.80–$36.13 / hourTo learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) . + Gathers and submit to customer specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite).
Project Coordinator Weather Built Homes LLCProject CoordinatorVancouver, WA$28–$34 / hourFull timeThe Project Coordinator will be responsible for ordering jobs, coordinating schedules, tracking job progress, communicating with internal teams, and helping make sure each project is completed efficiently and on time. This person should be comfortable managing multiple jobs at one time, following up on details, communicating with different departments, and helping make sure every job is ordered and scheduled correctly.
Therapydia Gresham - Front Office Coordinator Alliance Physical Therapy Partners LLCTherapydia Gresham - Front Office CoordinatorGresham, ORPhysical Demands: The employee is frequently required to stand; walk; sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. Monitor incoming phone calls and clinic visitors to ensure accurate, timely, and positive clinic communication, facilitation, and presentation.
Business Coordinator (PT/Temp) Nexstar Media GroupBusiness Coordinator (PT/Temp)Portland, OregonProblem solving & decision making – uses logic and methods to solve difficult problems, finds sources for input, makes good decisions based upon a mixture of analysis, wisdom, experience, and judgement. Bachelor’s degree preferred, plus 3-5 years in Human Resources, Business Administrator, or Office Manager Capacity is preferred.
Patient Services Coordinator Amedisys, Inc.Patient Services CoordinatorPortland, Oregon$25–$32 / hourFull timeEnsures clinicians are assigned and scheduled in most efficient geography, maximizing clinician efficiency, utilizing the lowest possible discipline, matching skill with required care, and optimizing clinician capacity. Supports clinical manager and works collaboratively to ensure timely communication with patients, clinicians, referral sources, business development team and other office personnel.
Business Coordinator (PT/Temp) Nexstar Media Group IncBusiness Coordinator (PT/Temp)Portland, ORProblem solving & decision making - uses logic and methods to solve difficult problems, finds sources for input, makes good decisions based upon a mixture of analysis, wisdom, experience, and judgement. Requirements & Skills: Bachelor's degree preferred, plus 3-5 years in Human Resources, Business Administrator, or Office Manager Capacity is preferred.
Fire Project Coordinator Johnson Controls International PlcFire Project CoordinatorLake Oswego, OR$25–$34 / hourJohnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.
Logistics Coordinator (Portland, OR) Koch IncLogistics Coordinator (Portland, OR)Portland, ORLogistics Coordinator (Portland, OR) - Portland, Oregon, United States - 191959 - Koch. Koch Disruptive Technologies.
NewProject Coordinator Toole DesignProject CoordinatorPortland, OR$61,000–$71,000 / yearFull timeWhat You Bring:3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experienceBasic knowledge of project management principlesBasic understanding of Accounts Payable/Receivable processes strongly preferredStrong proficiency with Microsoft Excel and the Microsoft Office SuiteExperience working with an ERP system (Deltek Vantagepoint preferred but not required)Experience with Supplier Diversity Management software is preferred but not requiredExcellent organizational, time management, and problem-solving skillsExceptional attention to detail and accuracyStrong written and verbal communication skillsA collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment Join Us. We offer:A collaborative, inclusive culture that supports your growth and advancementA flexible hybrid schedule: 3 days in the office and 2 days remotely8 paid holidays; and 16 days of PTO accrual annuallyCompetitive salary, excellent benefits, and transportation perks: Benefits and SupportThe opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equityWhat You'll DoAs a Project Coordinator, you'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule.
Private Dining Coordinator El GauchoPrivate Dining CoordinatorVancouver, WA$24–$27 / hourRoles and responsibilities of the position include but are not limited to selling our event space by phone, email and in person, guiding guests through menu planning and other event details, administrative work, and marketing the restaurant through social networking. Position Summary: Our private dining and events team at El Gaucho Vancouver is dedicated to creating a flawless experience for our guests' most important business and personal moments.
Business Coordinator (PT/Temp) Nexstar MediaBusiness Coordinator (PT/Temp)Portland, OregonProblem solving & decision making – uses logic and methods to solve difficult problems, finds sources for input, makes good decisions based upon a mixture of analysis, wisdom, experience, and judgement. Requirements & Skills : Bachelor’s degree preferred, plus 3-5 years in Human Resources, Business Administrator, or Office Manager Capacity is preferred.
NewGrants/Contracts Coordinator Oregon Health & Science UniversityGrants/Contracts CoordinatorPortland, ORUnder the direction of the PI, GCC will Initiate subcontracts in consultation with OPAM; translate program requirements into contract terms; develop or ensure development of contract requirements containing quantifiable specifications and measurable performance criteria; use 'Request for Proposal' to gather information from potential contractors leading to the awarding of a contract; represent the agency to potential contractors to negotiate and clarify contract issues; may negotiate within contract service requirements; compose contract wording, and calculate contract payment rates and amounts. Administers accounting, reporting, and other management requirements with grant recipients or contractors; reviews plans/agreements, schedules, budgets, progress reports, or other grant/contract monitoring instruments to ensure contract or grant project/program performance; identifies and resolves problems; assures appropriate and timely correction of grant administration and/or contract compliance issues.
Leave of Absence Coordinator Hoffman Construction CoLeave of Absence CoordinatorBeaverton, OR$65,000–$80,000 / yearThe Leave of Absence Coordinator manages a variety of leave cases, maintains accurate records, and partners with Human Resources, Payroll, managers, and third-party administrators to ensure timely and compliant case administration. Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets.
Work Authorization Forms (WAF) Coordinator Vigor Marine LLCWork Authorization Forms (WAF) CoordinatorPortland, OR$56,000–$64,000 / yearFull timeSALARY RANGE : $56,000 - 64,000 POSITION SUMMARY: The Work Authorization Forms (WAF) Coordinator administers the work authorization process and oversees the process for the Work Authorization Forms and Technical Work Documents (TWDs) for all repair activities throughout the course of ship’s availability. ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES : (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities) Verifies that ship’s systems are properly tagged out and safe prior to allowing work to be done.
Resident Outing Coordinator Serenity RCFResident Outing CoordinatorPortland, Oregon$21–$25This includes managing transportation logistics, maintaining communication with healthcare providers and family members, and ensuring residents are safely and appropriately supported before, during, and after outings. JOB SUMMARY: The Resident Outings Coordinator is primarily responsible for scheduling resident medical appointments and coordinating transportation to and from those appointments in a timely, organized, and resident-centered manner.
Staffing Coordinator (Beaverton, OR) Sisters of St. Mary of Oregon Ministries CorporationStaffing Coordinator (Beaverton, OR)Beaverton, ORJoin Maryville as a full-time Staffing Coordinator and help ensure exceptional patient care by supporting daily staffing needs. For over 60 years, Maryville has provided compassionate skilled nursing, memory care, and rehabilitation services - Service with Love.
NewMarketing Coordinator OMSI - Oregon Museum of Science & IndustryMarketing CoordinatorPortland, ORFull timeAbility to foster relationships with internal partners, understanding their motivations and needs, and thoughtfully synthesizing and executing on appropriate deliverables2 years of cumulative professional experience with increasing responsibility that include:Program coordination and project management experience;Demonstrated knowledge of key performance indicators and their measurement. This role requires a team player who also communicates with vendors, assists in cross-departmental communication, helps manage marketing projects, assists in editing or updating internal and external marketing assets, and assists in coordinating the department's finances.
NewMedical Scheduler Access Coordinator Neurotherapeutic Pediatric Therapies, Inc.Medical Scheduler Access CoordinatorWilsonville, Oregon$21.26–$25.84The Medical Scheduler/Access Coordinator plays a key role in helping families access care while supporting efficient clinic operations and clinician scheduling. Minimum of 1–2 years of experience in medical scheduling, healthcare administration, front office coordination, or related healthcare support role preferred .
MDS Coordinator RN- Avamere Cascade Park AvamereMDS Coordinator RN- Avamere Cascade ParkVancouver, Washington$110,000–$131,000 / yearThe MDS Coordinator (Minimum Data Set Coordinator) is the primary point of contact for the review and coordination of patient care plans to promote quality care and services to residents. Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.
Patient Access Coordinator The Portland ClinicPatient Access CoordinatorPortland, ORPRIMARY FUNCTION: Responsible for entering and updating patient information into our Electronic Medical Record (EMR) system to ensure the accuracy and completeness of patient data needed to support the clinic's revenue cycle. Work with the revenue cycle team to ensure that all required information is entered into the EMR before patient appointments, preventing delays or disruptions in billing and services.*.
Client Service Coordinator (CSC) Banfield Pet HospitalClient Service Coordinator (CSC)Vancouver, WA$16.16–$20.66 / hourSUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families. Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.
Client Service Coordinator Banfield Pet HospitalClient Service CoordinatorBelmont, OR$16.79–$21.46 / hourThe Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families. A career at Banfield means you'll find yourself working in the pet healthcare field alongside industry experts with a chance to make a difference in the lives of pets and the clients we serve through client education and effective communication.
Program Coordinator Danville ServicesProgram CoordinatorBeaverton, ORExcellent administrative skills to manage budgets, records, and reports- Proven experience in program management, including planning, implementation, and evaluation ISP.- Knowledge of budgeting principles and ability to allocate resources effectively- Ability to work with individuals with developmental disabilities or behavioral health needs is a plus- Strong supervisory skills to lead and motivate a team. Job Overview:We are seeking a highly organized and experienced Program Coordinator to join our team.
Admissions Coordinator Linfield UniversityAdmissions CoordinatorMcminnville, ORAs a member of the Enrollment Services team, the Admissions Coordinator is responsible for managing Linfield's campus visit program and ensuring every prospective student and family enjoys an engaging, personalized visit experience. In this highly visible role, you'll coordinate campus visits, oversee our student ambassador program, and help create memorable experiences for prospective students and their families.
HR Coordinator - Moda Center Compass Group USA IncHR Coordinator - Moda CenterPortland, OR$24.50–$25 / hourWe at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portland's unique food story. Knowledge of basic payroll and personnel record keeping principles and practices; knowledge of basic federal, state and local laws and regulations.
NewMarketing Coordinator, Events OpenSesame, Inc.Marketing Coordinator, EventsOR$70,000–$80,000 / yearCampaign & Cross-Functional Alignment: Translate Integrated Campaigns strategies into actionable event plans - partnering closely with your team members across marketing while aligning directly with Sales, Customer Success, and GTM Operations on audience targeting, messaging, and pipeline goals. Sales & Partner Enablement: Build pre-event prep materials, coordinate booth/meeting staffing schedules, and equip sales representatives and partner managers with the tools and context needed to maximize onsite meetings and follow-ups.
Sales Coordinator HHM HospitalitySales CoordinatorHillsboro, ORRequired to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate the keyboard. Promptly answer telephone calls and communicate relevant account information to managers and departments.
IT Operations Coordinator Peace HealthIT Operations CoordinatorVancouver, WA$23.74–$35.62 / hourThe IT Financial Operations Coordinator provides operational and financial coordination support for the Information Technology department, ensuring accurate processing, tracking, and reconciliation of IT-related financial transactions. This role is responsible for coding and processing invoices, reconciling charges against open purchase orders, and supporting budget owners (IT Managers) with timely and accurate financial information.
Transportation Coordinator - L1 Russell McCall IncTransportation Coordinator - L1Milwaukie, ORYou'll help maintain accurate records across multiple systems, contribute to cross-functional communication, and ensure smooth day-to-day logistics operations. Bonus, Incentives & Company-Provided Resources: Company-provided laptop/computer/phone, Company-provided work shirts, Eligible for YES bonus.
Client Service Coordinator - 005006 Banfield Pet HospitalClient Service Coordinator - 005006OR$16.16–$20.66 / hourHIRING QUALIFICATIONS / COMPETENCIESLeadership €¢ Customer Focus €¢ Peer Relationships €¢ Integrity & Trust €¢ Action Oriented €¢ Listening Functional €¢ Preventative care and OWPs €¢ Communication Skills €¢ Client Service Skills €¢ Priority Setting €¢ Time Management CAPABILITIES AND EXPERIENCE (CAN DO) Ability to multi-task- Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration. Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.
NewService Coordinator Summit Fire & Security LLCService CoordinatorPortland, ORJOB SUMMARY: The purpose of the Service Coordinator is to maintain SFS's office management activities for the Service department, this includes scheduling and answering phones to ensure profitability and customer satisfaction for the department. QUALIFICATIONS: The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.
Sales Coordinator Larkspur Landing HillsboroSales CoordinatorHillsboro, OregonFull timeRequired to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate the keyboard. Promptly answer telephone calls and communicate relevant account information to managers and departments.
Patient Experience Coordinator Pinnacle FertilityPatient Experience CoordinatorPortland, OregonGuided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Pinnacle Fertility is a leader in physician-centric fertility care, supporting high-performing fertility clinics and comprehensive service providers nationwide.
NewOffice & Operations Coordinator The Nature ConservancyOffice & Operations CoordinatorPortland, Oregon$30.50–$32.41 / hourThe OCC Office Coordinator is the primary person responsible for office and reception services, including: Serve as the public face of TNC for visitors, vendors, partners, and community members, providing a welcoming and professional office experience. The Office & Operations Coordinator serves as the primary point of contact for office operations, facilities, reception, and lease coordination at The Nature Conservancy's Oregon Conservation Center (OCC) in Portland, located at [821 SE 14th Ave, Portland, OR 97214].
Project Coordinator InsidesourceProject CoordinatorPortland, OR$28–$31 / hourEnsure factory interface is on-going and that others are monitored and projected ship dates and project schedule requirements, that all acknowledgements are checked and discrepancies followed up on, and that orders are closed out in a timely and responsible manner. Demonstrate proficient time management skills; effectively address competing priorities and urgent situations, making sound decisions in short timeframes with appropriate action and guidance from design mentor or lead.
Staffing Coordinator MaryvilleStaffing CoordinatorBeaverton, ORJoin Maryville as a full-time Staffing Coordinator and help ensure exceptional patient care by supporting daily staffing needs. For over 60 years, Maryville has provided compassionate skilled nursing, memory care, and rehabilitation services - Service with Love.
Office Coordinator Veterans Sourcing GroupOffice CoordinatorPortland, ORSummary: As a *** Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service. Coordinate and execute workplace services including mail, office supply services, and onboarding.
MDS Coordinator - Registered Nurse Avamere Skilled Advisors, LLCMDS Coordinator - Registered NurseVancouver, WA$110,000–$131,000 / yearThe MDS Coordinator (Minimum Data Set Coordinator) is the primary point of contact for the review and coordination of patient care plans to promote quality care and services to residents. Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.
MDS Coordinator RN- Avamere Cascade Park Avamere Skilled Advisors, LLCMDS Coordinator RN- Avamere Cascade ParkVancouver, WA$110,000–$131,000 / yearThe MDS Coordinator (Minimum Data Set Coordinator) is the primary point of contact for the review and coordination of patient care plans to promote quality care and services to residents. Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.
NewCoordinator II, Clinical Research Shriners Hospitals for ChildrenCoordinator II, Clinical ResearchPortland, OregonThe CRC works closely with the Chief of Staff, SHC scientific and medical staff and other research personnel to ethically recruit and consent SHC’s vulnerable pediatric subjects and to appropriately collect and safeguard data. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status.
Program Coordinator Mac's ListProgram CoordinatorPortland, ORWork with directors and collaborating team members to maintain a coherent body of work across Innovation Law Lab's diverse portfolio, and seeks opportunities to leverage support for other aspects of Innovation Law Lab's work; ? Two years working in legal services, customer service, social sciences, or other related field with competing interactive and solitary work streams - internships/educational experience may count towards the two years; ?